Consultancy Services to Prepare Site Studies (Hydrological, Topographic Survey, Route Survey) for Wind Farm Installation in Botswana. — Botswana Renewable Energy Scale Up Support (Botswana)

MINISTRY OF MINERALS AND ENERGY

PROJECTS AND ENERGY DEVELOPMENT UNIT (PEDU)

Invitation for Expression of Interest

Consulting Services- Firms Selection

Topographic, Hydrological and Route Survey Studies for A Wind Farm Site in Botswana

Assignment Title: Consultancy Services for Topographic, Hydrological Studies and Route Survey for a Wind Farm Site in Botswana.

Reference: EOI/MME-PEDU/003/26-27

BACKGROUND

Botswana plans to harness its renewable energy (RE) resources and accelerate renewable energy development through the implementation of its Integrated Resource Plan (IRP). The Government of Botswana is currently developing renewable energy projects at several pre-selected sites. The Projects and Energy Development Unit (PEDU), under the Ministry of Minerals and Energy (the Client), is responsible for the development of these projects. A feasibility consultant has identified a proposed site for a wind farm based on a multi-criteria assessment considering preliminary wind resource data, transmission infrastructure, land use and ownership, and preliminary environmental and social considerations.

The site studies will support the development of a proposed 100MW wind farm located north of Letlhakane. The final coordinates and boundaries of the area to be surveyed will be confirmed by the Client prior to commencement of the assignment.

SCOPE OF WORK

The assignment will comprise three principal components:

a topographic survey of the proposed wind farm site and associated areas;

a hydrological study , including assessment of drainage and flood risks relevant to the proposed development; and

a route survey to assess feasible transport routes for the delivery of wind turbine components and other oversized equipment to the project site.

The detailed scope, survey areas, technical requirements and deliverables will be set out in the Terms of Reference provided at the next stage of the selection process.

The consultant shall also provide a capacity-building seminar on how to understand and use the study reports when their first versions are issued.

QUALIFICATIONS

PEDU invites eligible consulting firms/consortiums ("Consultants") to indicate their interest in providing the services. Interested consultants should provide information demonstrating that they have the required qualifications and relevant experience to perform the services. The shortlisting criteria are:

Core Business: minimum of ten (10) years of experience providing surveying, engineering and or technical consulting services relevant to the scope of the assignment.

Demonstrate experience in undertaking topographic surveys, hydrological studies and route/transport surveys for utility-scale energy or comparable infrastructure projects. In addition, the Consultant (directly or through a named sub-consultant/joint venture partner) shall demonstrate: (i) minimum 3 topographic survey assignments of comparable scale completed in the preceding 5 years; (ii) minimum 2 hydrological/drainage assessment assignments completed in the preceding 5 years.

The Consultant to demonstrate experience in undertaking comparable assignments in accordance with applicable technical, environmental and occupational health and safety standards.

The Consultant shall demonstrate experience working on assignments financed by International Financial Institutions (IFIs), and its eligibility including but not limited to meeting the debarment and sanctions standard, financial and commercial capability and fiduciary and system compliance. The Consultant shall have no conflict of interest and pass integrity check. The attention of interested consultants is drawn to Paragraphs 3.14 to 3.17 of the World Bank's Procurement Regulations for Borrowers, dated July 2016, revised in November 2017, August 2018, November 2020, and September 2023, setting forth the World Bank's Policy on Conflict of Interest.

CONSULTANT QUALIFICATIONS EVALUATION CRITERIA

Interested bidders who have submitted expression of interest will be evaluated according to the following criteria: -

Overall years of consulting experience (20 points)

Number of similar assignments (70 points)

Availability of key experts to carry the assignment (10 points)

Consultants may associate with other firms to enhance their qualifications. When firms are associating, the submission must include verifiable evidence of association from all the parties

A Bidders workshop will be held virtually to discuss the assignment overview on 21 October 2026. Details will be announced via MME and World Bank platforms .

A consultant will be selected in accordance with the CS-CQS method set out in the World Bank's Procurement Regulations for IPF Borrowers, dated July 2016, revised in November 2017, August 2018, November 2020, and September 2023. Interested consultants may obtain further information in writing at the address below during office hours, that is, 0730 hours to 16:30 hours.

In case of clarifications, do not hesitate to contact Mr Franz Mafoko at frmafoko@gov.bw; Cell No.: +267 72794446.

Expressions of Interest clearly labelled "Expression of Interest - Consultancy Services for Topographic, Hydrological and Route Studies for a Wind Farm in Botswana ," must be hand-delivered or emailed at the address below by 11 November 2026 at 12:00 hours (CAT). Electronic submissions should be password protected.

Attention: The Permanent Secretary,

Ministry of Minerals and Energy

Block D, Third Floor, Office No DT 10, Plot No. 50676

Fairgrounds Office Park,

Gaborone

Republic of Botswana.

Telephone Nos: (+267) 3656600/6628

Mobile Nos: +267 72794446

Electronic mail address: [frmafoko@gov.bw]

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