PART 1002—IMPLEMENTATION OF THE PRIVACY ACT OF 1974 Authority: 5 U.S.C. 552a. Source: 78 FR 66997, Nov. 8, 2013, unless otherwise noted. § 1002.1 Purpose and scope. The regulations in this part implement the provisions of the Privacy Act. § 1002.2 Definitions. The following terms used in this part are defined in the Privacy Act: Individual, maintain, record, system of records, statistical record, routine use. Board Chairman General Counsel Privacy Act Privacy Act Officer § 1002.3 Privacy Act requests. (a) Requests to determine if you are the subject of a record. (b) Requests for access. (1) Your name, address, and telephone number; (2) The system(s) of records in which the requested information is contained; and (3) At your option, authorization for copying expenses. (4) Written requests. (i) Witnessed. (ii) Notarized. (iii) The Board, in its discretion, may require additional proof of identification depending on the nature and sensitivity of the records in the system of records. (iv) For the quickest possible handling, your letter and envelope should be marked “Privacy Act Request”. (5) In person requests. (c) Requests for amendment or correction of records. (d) Requests for an accounting of disclosures. (e) Requests for access on behalf of someone else. (2) If you are the parent or guardian of the individual to whom the requested record pertains, or the individual to whom the record pertains has been deemed incompetent by a court, your request for access to records about that individual must include: (i) The identity of the individual who is the subject of the record, including his or her name, current address, and date and place of birth; (ii) Verification of your identity in accordance with paragraph (b)(4) of this section; (iii) Verification that you are the subject's parent or guardian, which may be established by a copy of the subject's birth certificate identifying you as his or her parent, or a court order establishing you as guardian; and (iv) A statement certifying that you are making the request on the subject's behalf. § 1002.4 Responses to Privacy Act requests. (a) Acknowledgement. (b) Grants of requests. (c) Denials of requests in whole or in part. (1) The name and title or position of the person responsible for the denial; (2) A brief statement of the reason for the denial(s), including any applicable Privacy Act exemption; (3) A statement that you may appeal the denial and a brief description of the requirements for appeal under § 1002.5. (d) Request for records not covered by the Privacy Act or subject to Privacy Act exemption. § 1002.5 Administrative appeals. Appeal procedures. (1) You may appeal any decision by the Board to deny, in whole or in part, your request under § 1002.3 no later than 60 days after the decision is rendered. (2) Your appeal must be in writing, sent to the General Counsel at the address specified in § 1002.3(b) and contain the following information: (i) Your name; (ii) Description of the record(s) at issue; (iii) The system of records in which the record(s) is contained; (iv) A statement of why your request should be granted. (3) The General Counsel shall determine whether to uphold or reverse the initial determination within 30 working days of our receipt of your appeal. The General Counsel shall notify you of his or her decision, including a brief statement of the reasons for the decision, in writing. The General Counsel's decision will be the final action of the Board. (b) Statement of disagreement. (c) Notification of amendment, correction, or disagreement. § 1002.6 Fees. We will not charge a fee for search or review of records requested under this part, or for the correction of records. If you request copies of records, we may charge a fee of $.10 per page. § 1002.7 Penalties. Any person who makes a false statement in connection with any request for a record or an amendment or correction thereto under this part is subject to the penalties prescribed in 18 U.S.C. 494 and 495 and 5 U.S.C. 552a(i)(3).