PART 1146—MILK DONATION REIMBURSEMENT PROGRAM Authority: Sec. 1431, Pub. L. 113-79, 128 Stat. 695, as amended. Source: 84 FR 46658, Sept. 5, 2019, unless otherwise noted. Subpart A—General Provisions § 1146.1 Definitions. AMS Eligible dairy organization (1) Accounts to a Federal Milk Marketing Order; and (2) Incurs a qualified expense described in § 1146.1. Eligible distributor Eligible milk Eligible partnership Fiscal year Participating partnership Program Qualified expense Secretary [84 FR 46658, Sept. 5, 2019, as amended at 86 FR 48897, Sept. 1, 2021; 88 FR 60105, Aug. 31, 2023; 90 FR 22624, May 29, 2025] § 1146.3 Commodity specifications. (a) Eligible milk donations must meet the commodity specifications pursuant to (b) in effect on the date the milk products are shipped from the plant. (b) AMS shall maintain on its website current commodity specifications for fluid milk products eligible for donation and reimbursement under the Milk Donation Reimbursement Program. Subpart B—Program Participation § 1146.100 Program eligibility. An eligible dairy organization must be a member of a participating partnership pursuant to § 1146.1 to be eligible to receive reimbursements for qualified expenses related to voluntary fluid milk donations, subject to the requirements and limitations specified in §§ 1146.102 and 1146.104. § 1146.102 Milk donation and distribution plans. Eligible partnerships must submit a completed Milk Donation and Distribution Plan to AMS in the form and manner established by AMS to be eligible for program consideration. The completed Milk Donation and Distribution Plans must: (a) Include the physical location(s) of the eligible dairy organization's processing plant(s) and the eligible distributor's distribution site(s); (b) Include an affirmation signed by both eligible partners regarding the partnership's ability to supply, transport, store, and distribute donated milk products consistent with the commodity specifications under § 1146.3; (c) Include an estimate of the quantity of eligible milk that the eligible dairy organization plans to donate each year, based on— (1) Preplanned donations and (2) Contingency plans to address unanticipated donations; and (d) Describe the rate at which the eligible dairy organization will be reimbursed, not to exceed 100 percent of qualified expenses pursuant to § 1146.108. [90 FR 22624, May 29, 2025] § 1146.104 Review and approval. (a) Program application and review. (1) Total annual funds available for program administration, including an appropriate reserve to cover costs related to increases in milk prices and emergencies including, but not limited to, natural disasters; (2) The feasibility of the Milk Donation and Distribution Plan; (3) The extent to which the Milk Donation and Distribution Plan- (i) Promotes the donation of eligible milk, (ii) Provides nutrition assistance to individuals in low-income groups, and (iii) Reduces food waste; and (4) The amount of funding and in-kind contributions the eligible dairy organization plans to provide to the eligible distributor in addition to the donations for which it will seek reimbursements. (b) Continued program participation. (1) Eligible partnerships requesting continued program participation for a subsequent fiscal year can include information about the extent to which they provided funding and in-kind contributions in addition to eligible milk donations for which they were reimbursed through the program for the previous fiscal year. (2) If there are no changes to the eligible partnership's approved Milk Donation and Distribution Plan from the previous fiscal year, the eligible partnership must request that AMS consider the partnership's previously approved Plan and provide the additional information described in paragraph (b)(1) of this section, if applicable. (3) If there are changes to the eligible partnership's approved Milk Donation and Distribution Plan from the previous fiscal year, the eligible partnership must submit a new Plan as described in paragraph (a) and provide the additional information described in paragraph (b)(1) of this section, if applicable. (c) Plan approval. (1) A reimbursement rate applicable to each claim for reimbursement during the fiscal year, and (2) A total dollar amount available for reimbursement during the fiscal year. (d) Adjustments. (1) Determinations about adjustments will be based on - (i) The participating partnership's performance, (ii) Availability of program funds, and (iii) Demand for eligible milk donations. (2) AMS will provide 30 days' notice to participating partnerships prior to adjusting reimbursement amounts in their respective approved milk donation and distribution plans. (e) Request for increase. (1) Requests for an increase must be submitted to AMS in the manner and form established by AMS, and must - (i) Describe the change in conditions that would warrant an increase in reimbursement, (ii) Indicate whether the requested increase is intended to be a long-term revision to the eligible partnership's approved Milk Donation and Distribution Plan or a short-term increase to respond to temporary conditions, and (iii) Specify the amount of increased reimbursement requested. (2) Within 30 days of receipt, AMS will review the request for an increase and will notify the requester regarding approval or disapproval of the request. AMS's determination about whether such an increase is feasible will be based on its evaluation of the factors described in paragraph (e)(1) of this section and the availability of funds. (3) Based on the change in conditions identified by the requester, AMS will determine whether to provide interim approval of an increase requested under paragraph (e)(1) of this section and an incremental increase to the amount of reimbursement approved under paragraph (c) of this section prior to making a final determination regarding approval of the requested increase. [84 FR 46658, Sept. 5, 2019, as amended at 90 FR 22625, May 29, 2025] § 1146.106 Reimbursement claims. (a) In order for the eligible dairy organization to receive reimbursement pursuant to § 1146.108, the participating partnership must submit a Reimbursement Claim Form and appropriate supporting documentation to AMS. (1) Each Reimbursement Claim Form associated with an approved Milk Donation and Distribution Plan must include: (i) The amount of eligible milk donated to the eligible distributor; (ii) The location of the plant where the donated milk was processed; (iii) The date the donated milk was shipped from the plant where the milk was processed; and (iv) The date the donated milk was received by the eligible distributor. (2) Each Reimbursement Claim Form must be accompanied by documents verifying that the donation(s) reported in the form were made. Such documentation may include, but is not limited to, copies of processing records, shipping records, bills of lading, warehouse receipts, distribution records, or other documents demonstrating the reported amount of eligible dairy products were processed, donated, and distributed in accordance with the approved Milk Donation and Distribution Plan and Eligible Distributor Certification Form and as reported on the Reimbursement Claim Form. (b) Reimbursement requests may be submitted to AMS at any time during the fiscal year and for up to 90 days after the close of the fiscal year. (c) AMS will review and process reimbursement requests on a quarterly basis, including those submitted by the last day of the month following the end of each quarter of the fiscal year. (d) Incomplete reimbursement requests will be returned to the submitter for revision or completion and resubmission as necessary. [90 FR 22625, May 29, 2025] § 1146.108 Reimbursement calculation. (a) For each reimbursement claim submitted by a participating partnership, the amount of reimbursement under § 1146.106 shall be the product of: (1) The quantity of eligible milk donated by the eligible dairy organization to the eligible distributor member of the participating partnership; (2) The rate described in the approved Milk Donation and Distribution Plan under § 1146.102(d); and (3) The difference between the FMMO Class I price at the plant location and the lowest classified price (either Class III or Class IV), for the month in which the donation was pooled on a Federal Milk Marketing Order. (b) Expenses eligible for reimbursement under § 1146.106 shall not exceed the value that an eligible dairy organization incurred by accounting to the Federal milk marketing order pool at the difference between the announced Class I milk price at the location of the plant where the milk was processed and the lower of the Class III or Class IV milk price for the applicable month. (c) Claim reimbursements are subject to the limitations specified in paragraph (b) of this section. (d) Total plan reimbursements are subject to the limitations specified in § 1146.104(c)(2). [84 FR 46658, Sept. 5, 2019, as amended at 90 FR 22625, May 29, 2025] Subpart C—Administrative Provisions § 1146.200 Opportunities to participate. (a) AMS will announce opportunities to participate in the Milk Donation Reimbursement Program and the amount of program funding available for each fiscal year on the AMS website. The announcements will include invitations for interested parties to submit new or revised milk donation and distribution plans and will specify the manner and form in which program applications should be submitted. (b) If, after making approval determinations for the fiscal year about each submitted program application, AMS determines that additional reimbursement funds are available, AMS will publish an announcement to that effect and invite further requests for Plan approvals pursuant to § 1146.104(a) through (c) or for increases in reimbursement amounts pursuant § 1146.104(e). [84 FR 46658, Sept. 5, 2019, as amended at 90 FR 22625, May 29, 2025] § 1146.202 Rollover of fiscal year funds. If reimbursement monies remain after all fiscal year reimbursement claims have been approved and distributed, the remaining monies will be available to fund reimbursement claims in subsequent fiscal years. § 1146.204 Prohibition on resale of products. (a) Prohibition in general. (b) Prohibition on future participation. § 1146.206 Enforcement. AMS will verify the donated milk for which reimbursement is sought was pooled on a FMMO. AMS will also conduct spot checks, reviews, and audits of the reports and documentation submitted pursuant to § 1146.106(a) to verify their accuracy and to ensure the integrity of the Milk Donation Reimbursement Program. § 1146.208 Confidentiality. AMS will collect only that information deemed necessary to administer the Milk Donation Reimbursement Program and will use the information only for that purpose. AMS will keep all proprietary business information collected under the program confidential. § 1146.210 Milk for other programs. Milk sold or donated under other commodity or food assistance programs administered by the United States Department of Agriculture is not eligible for reimbursement under the Milk Donation Reimbursement Program in this part.