PART 1002—AVAILABILITY OF RECORDS Authority: 5 U.S.C. 552, and 31 U.S.C. 483(a). Source: 37 FR 8375, Apr. 26, 1972, unless otherwise noted. § 1002.1 Introduction. (a) It is the policy of the Inter-American Foundation that information about its operations, procedures, and records be freely available to the public in accordance with the provisions of the Freedom of Information Act. (b) The Foundation will make the fullest possible disclosure of its information and identifiable records consistent with the provisions of this Act and the regulations in this part. § 1002.2 Definitions. As used in this part, the following words have the meaning set forth below: Act. Foundation. President. Records. § 1002.3 Access to Foundation records. Any person desiring to have access to Foundation records should call or apply in person between the hours of 9 a.m. and 5 p.m. on weekdays (holidays excluded) at the Foundation offices at 901 N. Stuart St., 10th Floor, Arlington, VA 22203. Requests for access should be made to the General Counsel, Office of the General Counsel () at the Foundation offices. If request is made for copies of any record, the General Counsel's Office will assist the person making such request in seeing that such copies are provided according to the rules in this part. [37 FR 8375, Apr. 26, 1972, as amended at 71 FR 63235, Oct. 30, 2006] § 1002.4 Written requests. In order to facilitate the processing of written requests, every petitioner should: (a) Address his request to: General Counsel, Inter-American Foundation, 901 N. Stuart St., 10th Floor, Arlington, VA 22203. (b) Identify the desired record by name or brief description, or number, and date, as applicable. The identification should be specific enough so that a record can be readily identified and found; (c) Include a check or money order to the order of the “Inter-American Foundation” covering the appropriate search and copying fees, or request a determination of fee; (d) Allow a reasonable amount of time for reply. Furnishing the requested information will involve search and retrieval of records, copying and mailing; (e) Blanket requests or requests for “the entire file of” or “all matters relating to” a specified subject will not be accepted. [37 FR 8375, Apr. 26, 1972, as amended at 71 FR 63236, Oct. 30, 2006] § 1002.5 Records available at the Foundation. The General Counsel's Office will make available, to the extent not authorized to be withheld, the following works or classes of information: (a) A copy of Agency regulations, including a copy of title 22 of the Code of Federal Regulations, or of any other title of the Code in which Agency regulations may have been published; (b) Final unclassified reports; (c) Copies of grants, loans, or other agreements in force; (d) Personnel information affecting the public; (e) Procurement information affecting the public; (f) Contracts; (g) Reimbursable agreements with other agencies. [37 FR 8375, Apr. 26, 1972, as amended at 71 FR 63236, Oct. 30, 2006] § 1002.6 Records of other Departments and Agencies. Requests for records that have been originated by or are primarily the concern of another U.S. Department or Agency will be forwarded to the particular Department of Agency involved, and the petitioner notified. In response to requests for records or publications published by the Government Printing Office or other Government printing activity, the Foundation will refer the petitioner to the appropriate sales office and refund any fee payments therefor which accompany the request. § 1002.7 Fees. Except as otherwise specifically provided by the Foundation, a fee will be levied for all searches for, or copies of, records. These fees will be computed so as to recover the full cost of searching and copying. (a) Advance payment and deposits. (b) Schedule of fees. (1) Searching for records and collateral assistance, per hour or fraction thereof $5.00 (2) Making copies (Xerox or comparable) per page 0.40 Should a situation arise which is not covered by the above schedule, the fee to be charged will include all direct and indirect costs of the service, including but not limited to materials, labor, and the like. The amount of the fee including charges, if any, for records printed by contractors or grantees will be determined by the A&F Director. (c) Revision of schedule. [37 FR 8375, Apr. 26, 1972, as amended at 71 FR 63236, Oct. 30, 2006] § 1002.8 Exemptions. The Act authorizes exemption from disclosure of records and information concerning matters that are: (a) Specifically required by Executive order to be exempt from disclosure in the interest of the national defense or foreign policy; (b) Related solely to the internal personnel rules and practices by the Foundation; (c) Specifically exempted from disclosure by statute; (d) Trade secrets and commercial or financial information obtained from any person which is privileged or confidential; (e) Interagency or intra-agency memoranda or letters which would not be available by law to a private party in litigation with the Foundation; (f) Personnel and medical files and similar files the disclosure of which would constitute an unwarranted invasion of personal privacy; (g) Investigatory files (including security investigation files and files concerning the conduct of employees) compiled for law enforcement purposes except to the extent available by law to a private party. The Foundation will not honor requests for exempt records or information. § 1002.9 Denial of records; review. If a request for records is denied, the person who made the request is entitled to have the denial reviewed by the Foundation President as promptly as circumstances permit. If the President determines that the withholding is improper, he will direct in writing that the requested records be made available in accordance with these regulations. If he determines that the withholding is proper, he will so notify such person in writing, and his determination will constitute the final Foundation decision.