32 CFR Part 273 — Defense Materiel Disposition

PART 273—DEFENSE MATERIEL DISPOSITION Authority: 10 U.S.C. 2194, 2208, 2557, 2572, 2576, 2576a, 2576b, 2577, 4683, 7306, 7545; 15 U.S.C. 3710(i); 22 U.S.C. 2151, 2321b, 2321j, 2751, and 2778 et seq.; et seq., Source: 80 FR 68159, Nov. 3, 2015, unless otherwise noted. Subpart A—Disposal Guidance and Procedures § 273.1 Purpose. (a) This part is composed of several subparts, each containing its own purpose. In accordance with the authority in DoD Directive 5134.12, “Assistant Secretary of Defense for Logistics and Materiel Readiness (ASD(L&MR))” (available at http://www.dtic.mil/whs/directives/corres/pdf/513412p.pdf http://www.dtic.mil/whs/directives/corres/pdf/414001p.pdf http://www.dtic.mil/whs/directives/corres/pdf/416028p.pdf (1) Prescribes uniform procedures for the disposition of DoD personal property. (2) Establishes the sequence of processes for disposition of personal property of the DoD Components. (b) This subpart: (1) Implements the statutory authority and regulations under which DoD personal property disposal takes place, as well as the scope and applicability for the program. (2) Defines the responsibilities of personnel and agencies involved in the Defense Materiel Disposition Program. (3) Provides procedures for disposal of excess property and scrap. (4) Provides procedures for property donations, loans, and exchanges. § 273.2 Applicability. (a) This subpart applies to the Office of the Secretary of Defense, the Military Departments, the Office of the Chairman of the Joint Chiefs of Staff and the Joint Staff, the Combatant Commands, the Office of the Inspector General of the Department of Defense, the Defense Agencies, the DoD Field Activities, and all other organizational entities within the DoD (referred to collectively in this subpart as the “DoD Components”). (b) If a procedural conflict exists, these references take precedence: (1) 41 CFR chapters 101 and 102 (also known as the Federal Property Management Regulations and Federal Management Regulation (FPMR and FMR)). (2) 40 U.S.C. subtitle I, also known as the Federal Property and Administrative Services Act. § 273.3 Definitions. Unless otherwise noted, these terms and their definitions are for the purpose of this subpart. Abandonment and destruction (A/D). (1) Is abandoned and a diligent effort to determine the owner is unsuccessful. (2) Is uneconomical to repair or the estimated costs of the continued care and handling of the property exceeds the estimated proceeds of sale. (3) Has an estimated cost of disposal by A/D that is less than the net sales cost. Accountability. Acquisition cost. Ammunition. Automatic identification technology (AIT). e.g. Batchlot. Bid. Bidder. Care and handling. Commercial off the shelf (COTS) software. Commerce control list (CCL) items Component. Container. Continental United States (CONUS). Controlled substances. (2) Any other drug or substance that the United States Attorney General determines to be subject to control in accordance with 21 CFR part 1308. (3) Any other drug or substance that, by international treaty, convention, or protocol, is to be controlled by the United States. Counterfeit. Defective property. Defense Logistics Agency Disposition Services Automated Information System (DAISY). Demilitarization. Disposal. Disposition. Defense Logistics Agency (DLA) Disposition Services. DLA Disposition Services site. DoD Activity Address Code (DoDAAC). DoD Item Unique Identification (IUID) Registry. Donation. Donation recipient. (1) A Service educational activity (SEA). (2) A public agency that uses surplus personal property to carry out or promote one or more public purposes. (Public airports are an exception and are only considered donation recipients when they elect to receive surplus property through a SASP, but not when they elect to receive surplus property through the Federal Aviation Administration (FAA).) (3) An eligible nonprofit tax-exempt educational or public health institution (including a provider of assistance to homeless or impoverished families or individuals). (4) A State or local government agency, or a nonprofit organization or institution, that receives funds appropriated for a program for older individuals. Educational institution. Excess personal property. (1) Domestic excess. i.e., (2) DoD Component excess. (3) Foreign excess personal property (FEPP). Exchange. Federal civilian agency (FCA). e.g. FEPP. Firearm. Flight safety critical air parts (FSCAP). Foreign purchased property. Friendly foreign government. Generating activity (“generator”). e.g. Government-furnished material (GFM). GSAXcess®. Historical artifact. Hazardous material (HM). (2) Overseas, HM is defined in the applicable final governing standards or overseas environmental baseline guidance document, or host nation laws and regulations. Hazardous property (HP). (2) In more technical terms, HP includes property having one or more of the following characteristics: (i) Has a flashpoint below 200 degrees Fahrenheit (93 degrees Celsius) closed cup, or is subject to spontaneous heating or is subject to polymerization with release of large amounts of energy when handled, stored, and shipped without adequate control. (ii) Has a threshold limit value equal to or below 1,000 parts per million (ppm) for gases and vapors, below 500 milligram per cubic meter (mg/m 3 3 (iii) Causes 50 percent fatalities to test animals when a single oral dose is administered in doses of less than 500 mg per kilogram of test animal weight. (iv) Is a flammable solid as defined in 49 CFR 173.124, or is an oxidizer as defined in 49 CFR 173.127, or is a strong oxidizing or reducing agent with a half cell potential in acid solution of greater than +1.0 volt as specified in Latimer's table on the oxidation-reduction potential. (v) Causes first-degree burns to skin in short-time exposure, or is systematically toxic by skin contact. (vi) May produce dust, gases, fumes, vapors, mists, or smoke with one or more of the above characteristics in the course of normal operations. (vii) Produces sensitizing or irritating effects. (viii) Is radioactive. (ix) Has special characteristics which, in the opinion of the manufacturer, could cause harm to personnel if used or stored improperly. (x) Is hazardous in accordance with Occupational Health and Safety Administration, 29 CFR part 1910. (xi) Is hazardous in accordance with 29 CFR part 1910. (xii) Is regulated by the EPA in accordance with 40 CFR parts 260 through 280. Hazardous waste (HW). Holding agency. Hold harmless. Information technology. (1) Requires the use of such equipment. (2) Requires the use to a significant extent of such equipment in the performance of a service or the furnishing of a product. Installation. International organizations. Interrogation. Interservice. Inventory adjustments. Inventory control point (ICP). e.g., Item unique identification (IUID). Line item. Line item value Marketing. Material potentially presenting an explosive hazard (MPPEH). e.g., e.g., e.g., Metalworking machinery. Munitions list items (MLI). Museum, DoD or Service. Mutilation. NAF property. Narcotics. National stock number (NSN). Nonappropriated fund (NAF). Nonprofit institution. Nonsalable materiel. Obsolete combat materiel. Ordnance. e.g., ppm. Personal property. Pilferable materiel. Plant equipment. Precious metals. Precious Metals Recovery Program (PMRP). Pre-receipt. Privacy Act property. Privately owned personal property. Public agency. Qualified recycling programs (QRP). Reclamation. e.g., Restricted parties. http://export.gov/ecr/eg_main_023148.asp. Reutilization. e.g., Salvage. Scrap. Screening. Sensitive items. Service educational activity (SEA). Small arms/light weapons. Standard price. State agencies for surplus property (SASP). State or local government. Supply condition codes (SCC). Surplus personal property. Trade security controls (TSC). Transfer. Trash. Uniform Materiel Movement and Issue Priority System (UMMIPS). Unique item identifier (UII). Unsalable materiel. Usable property. Veterans' organization. Zone of interior (ZI). § 273.4 Policy. It is DoD policy consistent with 41 CFR chapters 101 and 102 that excess DoD property must be screened and redistributed among the DoD Components, and reported as excess to the GSA. Pursuant to 40 U.S.C. 701, DoD will efficiently and economically dispose DoD FEPP. § 273.5 Responsibilities. (a) The Assistant Secretary of Defense for Logistics and Materiel Readiness (ASD(L&MR)), under the authority, direction, and control of the USD(AT&L), and in accordance with DoD Directive 5134.12: (1) Develops DoD materiel disposition policies, including policies for FEPP. (2) Oversees the effective implementation of the DoD materiel disposition program. (3) Approves policy changes as appropriate to support contingency operations. (4) Approves national organizations for special interest consideration as SEAs, and approve categories of property considered appropriate, usable, and necessary for transfer to SEAs. (b) The Director, Defense Logistics Agency (DLA), under the authority, direction, and control of the Under Secretary of Defense for Acquisition, Technology, and Logistics, through the Assistant Secretary of Defense for Logistics and Materiel Readiness (ASD(L&MR)), and in addition to the responsibilities in paragraph (c) of this section: (1) Provides agency-level command and control and administers the worldwide Defense Materiel Disposition Program. (2) Implements guidance issued by the ASD(L&MR) or other organizational elements of the OSD and establishes system concepts and requirements, resource management, program guidance, budgeting and funding, training and career development, management review and analysis, internal control measures, and crime prevention for the Defense Materiel Disposition Program. (3) Chairs the Disposal Policy Working Group (DPWG). (4) Provides direction to the DLA Disposition Services on implementing the worldwide defense materiel disposition program. (5) Provides direction to the DLA inventory control points (ICPs) on the cataloging of items in the Federal Logistics Information System (FLIS) as outlined in DoD 4100.39-M, “Federal Logistics Information System (FLIS) Procedures Manual-Glossary and Volumes 1-16” (available at whs/directives/corres/html/410039m.html (6) Promotes maximum reuse of FEPP, excess, and surplus property. Pursues all possible avenues to sponsor or endorse reuse of excess DoD property and preclude unnecessary purchases. (7) Directs the DLA Disposition Services communications with the DoD Components regarding changes in service delivery processes or plans that will affect disposal support provided. In overseas locations, these communications will include geographic Combatant Commanders, U.S. Chiefs of Mission, and the in-country security assistance offices. (8) Accommodates contingency operation requirements. Directs the DLA support team to determine any needed deviations from standard disposal processing guidance and communicates approved temporary changes to the Military Departments and DLA Disposition Services. (9) Ensures maximum compatibility between documentation, procedures, codes, and formats used in materiel disposition systems and the Military Departments' supply systems. (10) Programs, budgets, funds, accounts, allocates and controls personnel, spaces, and other resources for its respective activities. (11) Annually provides to GSA a report of property transferred to non-federal recipients in accordance with 41 CFR 102-36.295. (12) Assumes the worldwide disposal of all DoD HP except for those categories specifically designated to remain the responsibility of the Military Department or Defense Agency as described in DoD Manual 4160.21, Volume 4. (13) Ensures property disposal training courses are available ( e.g. (14) Ensures DLA Disposition Services follows the DoD disposal hierarchy with landfill disposal as a last resort. (c) The DoD Components Heads: (1) Recommend Defense Materiel Disposition Program policy changes to the ASD(L&MR). (2) Recommend Defense Materiel Disposition Program procedural changes to the Director, DLA, and provide information copies to the ASD(L&MR). (3) Assist the Director, DLA, upon request, to resolve matters of mutual concern. (4) Treat the disposal of DoD property as an integral part of DoD Supply Chain Management; ensure that disposal actions and costs are a part of each stage of the supply chain management of items and that disposal of property is a planned event at all levels of their organizations. (5) Provide the Director, DLA, with mutually agreed-upon data necessary to administer the Defense Materiel Disposition Program. (6) Participate in the DoD PMRP and promote maximum reutilization of FEPP, excess, and surplus property and fine precious metals for internal use or as GFM. (7) Nominate to the ASD(L&MR) national organizations for special interest consideration as SEAs; approve schools (non-national organizations) as SEAs; and recommend to the ASD(L&MR) categories of property considered appropriate, usable, and necessary for transfer to SEAs. (8) Provide administrative and logistics support, including appropriate facilities, for the operations of tenant and related off-site DLA Disposition Services field activities under inter-Service support agreements (ISSAs). (9) For property not explicitly identified in this part, follow Service-unique regulations to dispose of and maintain accountability of property. Ensure all accountable records associated with the disposal of FEPP, excess, and surplus property are established and updated to reflect supply status and ensure audit ability in accordance with DoD Instruction 5000.64, “Accountability and Management of DoD Equipment and Other Accountable Property” (available at http://www.dtic.mil/whs/directives/corres/pdf/500064p.pdf (10) Ensure completion of property disposition (reutilization and marketing) training courses, as appropriate. (11) Administer reclamation programs and accomplish reclamation from excess materiel. (12) Establish and administer disposal accounts, as jointly agreed to by DLA and the Military Departments, to support the demilitarization (DEMIL) and reclamation functions performed by the Military Departments. (13) Dispose of surplus merchant vessels or vessels of 1,500 gross tons or more, capable of conversion to merchant use, through the Federal Maritime Administration, U.S. Department of Transportation, by forwarding a “Report of Excess Personal Property” Standard Form 120 to GSA, in accordance with the procedures in 41 CFR chapters 101 and 102. For vessels explicitly excluded by 41 CFR chapters 101 and 102, follow procedures in DoD 4160.28-M, Volumes 1-3, “Defense Demilitarization: Program Administration, Demilitarization Coding, Procedural Guidance” (available at http://www.dtic.mil/whs/directives/corres/pdf/416028m_vol1.pdf http://www.dtic.mil/whs/directives/corres/pdf/416028m_vol2.pdf http://www.dtic.mil/whs/directives/corres/pdf/416028m_vol3.pdf i.e. (14) Dispose of HP specifically designated as requiring DoD Component processing. (15) Request DLA Disposition Services provide sales services, as needed, for recyclable marketable materials generated as a result of resource recovery programs through the DoD Component QRP in accordance with the procedures in § 273.7. (16) Consider public donation if applicable before landfill disposal and monitor, with DLA Disposition Services Site personnel, all property sent to landfills to ensure no economically salable or recyclable property is discarded. (17) Report, accurately identify on approved turn in documents, and turn in all authorized scrap generations to servicing DLA Disposition Services sites. (18) Update the DoD IUID Registry upon the materiel disposition of uniquely identified items in accordance with the procedures in § 273.9. (19) Improve disposal policies, training, and procedural implementation among the DoD Components and Federal civilian agencies through membership on the DPWG. § 273.6 Procedures. (a) Personal property disposition. (1) 41 CFR chapters 101 and 102 implements 40 U.S.C. subtitle I and section 101 which established the Personal Property Disposition Program. 41 CFR chapter 101 and other laws and regulations apply to the disposition of FEPP, excess, and surplus property. In the event of conflicting guidance, 41 CFR chapters 101 and 102 takes precedence. 41 CFR chapter 102 is the successor regulation to 41 CFR chapter 101, the “Federal Property Management Regulation”. It updates regulatory policies of 41 CFR chapter 101. (2) All references to “days” are calendar days unless otherwise specified. (3) The Department of Defense provides guidance for budgeting for the disposal of excess, surplus, and FEPP property through DoD 7000.14-R, “Department of Defense Financial Management Regulations (FMRs): Volume 12, `Special Accounts Funds and Programs'; Chapter 7, `Financial Liability for Government Property Lost, Damaged, Destroyed, or Stolen' ” ( http://comptroller.defense.gov/Portals/45/documents/fmr/Volume_12.pdf (i) Billings are addressed to each Military Department, Defense Agency, and FCA. (ii) Billing for disposition of excess property depends on decisions made between DLA and the customer: the Military Department, Defense Agency, those sponsoring DoD-related organizations ( e.g. (b) Scope and relevancy. (2) The procedures in this subpart will be used to the extent possible in all contingency operations. As appropriate, the ASD(L&MR) will modify policy guidance to support the mission requirements and operational tempo of contingency operations. (3) This subpart does not govern the disposal of the property described in paragraphs (b)(3)(i), (ii), and (iii) of this section. However, once property in these categories has been altered to remove the inherently sensitive characteristics, it may be processed through a DLA Disposition Services site using an appropriate FSC code for the remaining components. (i) Items under management control of the Defense Threat Reduction Agency in Federal Supply Group (FSG) 11. http://static.e-publishing.af.mil/production/1/af_a4_7/publication/afi21-204/afi21-204.pdf (ii) Cryptologic and cryptographic materiel. https://www.cnss.gov/Assets/pdf/CNSSI-4008.pdf (iii) Naval Nuclear Propulsion Plant materiel. http://doni.daps.dla.mil/Directives/09000%20General%20Ship%20Design%20and%20Support/09-200%20Propulsion%20Plants%20Support/N9210.3%20(Unclas%20Portion).pdf (c) Objectives. (1) Provide standardized disposition management guidance for DoD excess property and FEPP (including scrap) and HP, by using efficient internal and external processes. The expected outcome includes protecting national security interests, minimizing environmental mishaps, satisfying valid needs by extended use of property, permitting authorized donations, obtaining optimum monetary return to the U.S. Government, and minimizing abandonment or destruction (A/D) of property. (2) Migrate from legacy transactions with 80 record position formats applicable to military standard system procedures ( e.g. http://www2.dla.mil/j-6/dlmso/elibrary/Manuals/DLM/MILSTRIP/MILSTRIP.pdf http://www2.dla.mil/j-6/dlmso/elibrary/Manuals/DLM/MILSTRAP/MILSTRAP.pdf http://www2.dla.mil/j-6/dlmso/elibrary/Manuals/DLM/DLM_4000.25_DLMS_Manual_Combined.pdf http://www.dtic.mil/whs/directives/corres/pdf/832002p.pdf (3) Ensure cost-effective disposal of precious metals bearing scrap and end items for the replenishment of valuable resources through the DoD PMRP. (4) Ensure personal property and related subcomponents are not declared excess and disposed of prior to determining the need for economic recovery. (5) Encourage Military Departments and Defense Agencies to: (i) Comply with the spirit and intent of Executive Order 12862, “Setting Customer Service Standards.” (ii) Set results-oriented goals, such as delivering customer value that results in improvement of overall Military Department performance. (iii) Serve the tax payer's interests by ensuring tax money is used wisely and by being responsive and reliable in all dealings with the public. (d) Foreign liaison. http://www.dtic.mil/whs/directives/corres/pdf/523020p.pdf (2) A commander of a DoD activity may authorize foreign nationals and representatives of foreign governments or international organizations to visit a DLA Disposition Services site, except for those foreign nationals and representatives from foreign countries designated as restricted parties in the International Traffic in Arms Regulations (ITAR) in 22 CFR parts 120 through 130 and the EAR in 15 CFR parts 730 through 774. (3) Visits by foreign nationals for public sales will be at the discretion of the host installation commander in accordance with U.S. export control laws and regulations, the ITAR in 22 CFR parts 120 through 130 and the EAR in 15 CFR parts 730 through 774. (4) All requests for unclassified information, not previously approved for public release will be referred to the appropriate public affairs office. This includes requests submitted by representatives of foreign governments or representatives of international organizations. (5) Requests from foreign nationals or representatives from foreign governments of restricted parties will be referred to the appropriate security office. (6) Release of MLI technical data or CCL items technology will be in accordance with DoD 4100.39-M, DoD 4160.28-M Volumes 1-3, 10 U.S.C. 2576, 22 CFR parts 120 to 130, and 15 CFR parts 730 to 774, DoD Instruction 2040.02, and DoD Instruction 2030.08. (e) Training. https://www.dispositionservices.dla.mil (f) DoD Components. (1) Provide administrative and logistics support, including appropriate facilities for the segregation of material according to the established ISSAs. (i) Establish disposal facilities at suitable locations, separate from host installation active stocks. These areas should permit proper materiel segregation and be convenient to road networks and railroad sidings. (ii) Approve all facility improvement projects. Identify in the ISSA reimbursable and non-reimbursable host maintenance and repair support, not exceeding that prescribed by regulations of the host activity. (iii) Fence or otherwise protect the disposal yard to ensure that materiel is safeguarded against theft or pilferage. Security matters identified in ISSAs are covered by security regulations of the DoD Components. (iv) Provide information security support to DLA Disposition Services field activities through ISSAs, including the retrieval, secure storage, and subsequent determination of the appropriate disposition of classified property found in disposal assets. (2) Properly containerize and ensure all property turned in to DLA Disposition Services sites is safe to handle and non-leaking to ensure environmental compliance during transport to the DLA Disposition Services site and storage during the disposal process. Drain all fluids from unserviceable vehicles prior to release to disposal and treat fluids according to environmental requirements in accordance with the procedures in Enclosure 3 of DoD Manual 4160.21, Volume 4, “Defense Materiel Disposition Manual: Instructions for Hazardous Property and Other Special Processing Materiel”. (3) Ensure HW storage facilities meet all applicable environmental standards and requirements, including 40 CFR parts 262, 264, and 265. (4) Provide funds for disposal of HP failing reutilization, transfer, donation or sale (RTDS), or if the HP is not eligible for RTDS, that it is disposed of on a DLA disposal service contract. Funding for disposal by the Military Department or Defense Agency also applies in instances when non-regulated waste requires special handling for disposal via disposal service contract, or when special services are requested on the disposal service contract. (5) Comply with the Defense DEMIL Program in accordance with DoD Instruction 4160.28 and DoD 4160.28-M Volumes 1-3. (i) Provide proper instructions for DEMIL “F” property to the DLA Disposition Services site at the time of physical turn-in or immediately following electronic turn-in in accordance with procedures in Enclosure 5 of DoD Manual 4160.21, Volume 2 and Enclosure 3 of DoD Manual 4160.21, Volume 4 and the procedures on the Army's Integrated Logistics Support Center Web site https://tulsa.tacom.army.mil/DEMIL. (ii) Ship small arms serialized weapons and serialized parts to the Anniston, Alabama, DEMIL Center, as identified on the DLA Disposition Services Web site ( https://www.dispositionservices.dla.mil (6) Implement DoD QRP, as directed by DoD Instruction 4715.4, “Pollution Prevention” (available at http://www.dtic.mil/whs/directives/corres/pdf/471504p.pdf (7) Implement TSC measures in accordance with DoD Instruction 2030.08 for USML and CCL items and comply with applicable export control regulations and laws. (g) DLA Disposition Services. (1) Provide Military Departments and Defense Agencies with disposition solutions and best value support for the efficient and timely RTDS or disposal of excess, surplus, and FEPP property. This includes all required training and guidance on programs affecting disposition practices. (2) Provide visibility and promote maximum reuse of DLA Disposition Services-managed inventory assets. Implement transfer and donation policies and procedures consistent with GSA regulations. (3) Provide tailored disposal support to the DoD warfighter during contingency operations, as approved by the ASD(L&MR). (i) Work with the Military Departments to receive and dispose of property in the most efficient manner. If standard accountability practices are not practical, alternative processes may be established on a temporary basis. However, as time or conditions permit, prescribed processes will be established and appropriate additions, deletions, and adjustments to the official accountable record will be completed. (ii) Provide comprehensive disposal services supporting customer-unique needs based on mutually developed service agreements. DLA Disposition Services, along with DLA, will work with customers of all levels, e.g. (4) Use the most appropriate sales method to obtain optimum return on investment for all DoD surplus property sold. Respond to inquiries, process disputes, protests, and claims pertaining to disposable property sales. (5) Implement quality control programs for the Defense Materiel Disposition Program to assure optimum reutilization; proper DEMIL; use of environmentally sound disposal practices; implementation of TSC measures for MLI and CCL items. (6) Implement TSC in accordance with DoD Instruction 2030.08 for USML and CCL items and comply with applicable export control regulations and laws. (7) Monitor DLA Disposition Services site PMRP operations and provide support to DoD Components and participating federal agencies. Manage the recovery operations of the PMRP. (8) Prepare and distribute reports for disposition. (9) Serve as the office of primary responsibility for environmentally regulated and HP as detailed in DoD Manual 4160.21, Volume 4. (10) Comply with and implement the provisions of DoD Instruction 4160.28, DoD 4160.28-M Volumes 1-3, and DoD Instruction 2030.08 in the execution of DLA Disposition Services worldwide. Coordinate procedural waivers or deviations for approval by the DoD DEMIL Program Office or DoD TSC Office in DLA-HQ (J-334). Forward policy waivers or deviations from the DoD DEMIL Program Office or DoD TSC Office to the USD(AT&L) or USD(P) respectively for approval. (11) Monitor property accountability and approve adjustments or corrections to property accounts for assigned DLA Disposition Services sites. (12) Comply with implementing guidance relative to relationships with Combatant Commanders as prescribed in DoD Directive 5105.22, “Defense Logistics Agency (DLA)” (available at http://www.dtic.mil/whs/directives/corres/pdf/510522p.pdf (13) Support disposal of Military Assistance Program property and other foreign-owned property in accordance with DoD 5105.38-M and § 273.7 of this subpart. (14) Provide reutilization, donation, and marketing assistance and disposal service to customers. (15) Maintain liaison with generating activities to determine most efficient method of acceptance (receipt in place vs. physical turn-in), determine mutually agreed-upon schedules for property receipts, and execute memorandums of understanding (MOUs) for receipt-in-place transactions. (16) Process excess property, surplus property, FEPP, nonsalable materiel, and other authorized turn-ins from generating activities. (17) Inspect and accumulate physical receipts of property; verify identity, by UII or IUID when applicable, and quantity. DLA Disposition Services sites need not verify quantities where units of issues are: lot, assortment, board foot, cubic foot, foot, inch, length, meter, square foot, square yard, and yard. These units of issue are impractical and economically unfeasible. (18) Establish and maintain visibility of accountable property records for excess, surplus, and FEPP property. (19) Provide or arrange adequate covered storage to protect received property from the elements, maintain its value and condition, and reduce handling. Store property to prevent contamination or mixing, ensure proper identification and segregation (bins or areas are prominently marked, labeled, tagged, or otherwise readily identifiable with the property locator record), and allow inspection. (20) Fence or otherwise protect the disposal yard to ensure materiel is safeguarded against theft or pilferage. DLA Disposition Services are generally a tenant operation on a DoD installation that generates disposal property. The DLA Disposition Services must comply with the security matters identified in ISSAs established with the DoD Component regarding security regulations. (21) Provide HW storage, as appropriate. Ensure HW storage facilities meet all applicable environmental standards and requirements, including those specified in 40 CFR part 264. (22) Prepare ISSAs. Coordinate with the local installation to resolve matters of mutual concern. (23) Provide information and assistance to those who are processing precious metals-bearing property into DoD PMRP. (24) Ensure periodic inventories are conducted, accountable property records updated, and required inventory adjustment documents are prepared and processed. (25) Implement reutilization, transfer, or donation (RTD) of surplus property. Promote maximum RTD of FEPP, excess property, and surplus property. Process authorized RTD requests. Ensure accountable records are updated in accordance with DoD Instruction 5000.64. (26) Provide assistance to all authorized screeners, donees, and other interested persons. (27) Facilitate the sale of property not reutilized, transferred, or donated, and appropriate for release into commerce. (28) Deposit sale proceeds and other funds received, including storage charges and transfer monies to the appropriate accounts. (29) Manage the DoD scrap recycling program (including precious metals recovery) and related financial records. (30) Assist host installations in executing their QRPs in accordance with 10 U.S.C. 2577 and deliver sales revenues from eligible personal property to defray the costs incurred by operating and improving recycling programs, financing pollution abatement and environmental programs, funding energy conservation improvements, improving occupational, safety, and health programs, and funding morale, welfare, and recreation programs. (31) Ensure DEMIL, including small arms serialized weapons and serialized parts is accomplished in accordance with DoD Instruction 4160.28 and DLA Disposition Services internal direction. Provide shipment locations and instructions to generating activities, as requested. (32) Document handling and receipt of serialized weapons in accordance with the procedures in Defense Logistics Agency Instruction (DLAI) 1104, “Control of Small Arms by Serial Number” (available at http://www.dla.mil/issuances/Documents_1/i1104.pdf (33) Update the DoD IUID Registry upon the materiel disposition of uniquely identified items in accordance with the procedures in § 273.9. (h) ICP Manager. (1) Ensure managed items are properly cataloged in the FLIS, in accordance with DoD 4100.39-M. To prevent unauthorized disposition or release within DoD, other Federal civilian agencies, or release into commerce, include required data elements such as UII (when applicable), accurate codes for DEMIL, controlled inventory items, precious metals, shelf life items, and critical items (critical safety items (CSI) or flight safety critical aircraft parts), or other applicable data elements. (2) Prepare complete instructions when property is assigned DEMIL Code “F,” in accordance with life-cycle management requirements in Enclosure 5 of DoD 4160.28-M Volume 2. Additionally, load the instruction in the DoD DEMIL “F” Instruction repository hosted by the Army's Integrated Logistics Support Center Web site at https://tulsa.tacom.army.mil/ (3) Review DLA Disposition Services assets and orders, as appropriate, prior to initiating new purchases. (4) Process other ICP interrogations or orders for requirements assigned a UMMIPS priority designator: (i) Falling within Issue Priority Group 1 (Priorities 01-03). (ii) In accordance with the procedures in DLM 4000.25-1. (iii) Considering on-hand assets to the same extent as would be done to satisfy their own service orders. (5) Prepare data, records for accountability, and provide disposition recommendations as prescribed here and in DoD Instruction 5000.64 in order to maintain backup material for audit review. (6) Annually provide DLA Disposition Services with updates to points of contact on the DoD DEMIL program Web site https://demil.osd.mil/ (7) Arrange for DEMIL of those items not authorized for DLA Disposition Services site DEMIL processing. (8) Submit available technical data needed to prepare specialized offers and reclamation requirements, when requested. (9) Identify items requiring reclamation and advise Military Department and Defense Agency ICPs or IMMs of items with reclamation potential. (10) Prepare and forward reclamation transactions for the interservice interchange of data for component parts with reclamation potential. (11) Process reclamation notifications and data interchange transactions of other ICPs. § 273.7 Excess DoD property and scrap disposal processing. (a) General. (2) Generating activities are encouraged to retain physical custody until disposition instructions are provided to reduce processing costs; e.g. (3) Disposal of wholesale excess DoD property CONUS stocks from DLA Depot recycling control points (RCPs) is automated. This property does not require transport to a DLA Disposition Services site. Authorized excess DoD property is transferred between the RCP account and the DLA Disposition Services account (SC4402). The following FSGs, FSCs, SCCs, and DEMIL codes are ineligible for RCP: (i) FSGs: 10, 11, 12, 13, 14, 18, 26, 68, 80, 87, 88, 89, 91 and 94. (ii) FSCs: 2350, 3690, 4470, 4920, 4927, 6505, 6508, 6750, and 8120. (iii) SCCs: H. (iv) DEMIL Codes: G and P. (b) Property and scrap accepted and excluded. (2) Property not disposed of through RTDS will be processed for disposal under an HW contract, except as specified elsewhere. For example, HP will be processed on HW disposal service contracts. Other property will be downgraded to scrap, demilitarized, processed for A/D, or disposed of through a DLA Disposition Services service contract. (3) DLA Disposition Services sites minimize processing delays as much as possible. In the event a site is unable to physically accept the property at the desired time and location due to workload, generating activities may retain the property for processing in-place, seek another DLA Disposition Services site, or hold the property until the DLA Disposition Services site is able to receive the property. (4) DLA Disposition Services sites: (i) Accept and process nonsalable materiel that has no reutilization, transfer, donation, or sale value but is not otherwise restricted from disposal by U.S. law or Federal or military regulations. (ii) Ensure that disposition is by the most economical and practical method; for example, donation in lieu of A/D or through a service contract that meets minimum legal requirements for disposal of the specific types of property. (5) DLA Disposition Services sites may not accept (either physically or on its account) and no reutilization or sale service will be given for: (i) Radioactive waste, items, devices, or materiel (all materiel that is radioactive). (ii) Property designated for disposal by the Military Departments as identified in DoD Manual 4160.21, Volume 4. (iii) Classified material, except that which is addressed by paragraph (b)(5)(v) of this section. (iv) Nuclear weapons-related materiel. (v) Classified and unclassified information systems security material (cryptological (CRYPTO) or communications security (COMSEC)). Disposal of FSCs 5810 and 5811 are the responsibility of the Military Departments and may not be transferred to DLA Disposition Services in their original configuration as specified in DoD 4160.28-M Volumes 1-3. (vi) Property containing information covered by 5 U.S.C. 552a, also known as the Privacy Act of 1974. (6) DoD Components will manage the collection and disposal of installation refuse and trash. If refuse and trash, when properly segregated, possesses RTDS potential, disposition may be accomplished via DLA Disposition Services, recycling provisions of refuse collection contracts, in-house refuse operations, or QRPs as appropriate. (7) The DLA Disposition Services site operating as a tenant on an installation will notify the host activity when unauthorized shipments are received at the DLA Disposition Services site (including off-site shipments) of radioactive items, classified material, nuclear weapons-related materiel, and classified and unclassified information systems security material (CRYPTO/COMSEC). The host activity will be responsible for retrieving and securing any radioactive items, classified items and unclassified information systems security material (CRYPTO/COMSEC) immediately upon request of the DLA Disposition Services site. (8) DLA Disposition Services sites will not accept scrap accumulations that are contaminated or commingled with: (i) MPPEH. (ii) MLI that require DEMIL (DEMIL Codes C, D, E and F) and MLI that require mutilation (DEMIL Code B). MLI with DEMIL Code G and P are not authorized for acceptance by DLA Disposition Services in their original state. (iii) CCL items that have not undergone mutilation to the point of scrap as defined in DoD Instruction 2030.08. (iv) HP FSCs. (9) Contaminated scrap should be turned in as HW. (c) Scrap segregation and identification. (2) Generating activities are responsible for initial identification and segregation. The major basic material or content will be used in the item nomenclature block of the DTID. (3) Scrap will be segregated to ensure only authorized items are in a scrap pile. (4) DLA Disposition Services sites will provide guidance and, where possible, containers for use by scrap generators at the source. (5) The generating activity collecting the scrap or waste will maintain proper segregation of the material and determine a point at which no further material will be added. When scrap piles are being built by the DLA Disposition Services site, the same principles apply. Scrap generated from explosive and incendiary items and chemical ammunition is dangerous and will not be commingled with other types of property. (d) Documentation for disposal through DLA Disposition Services. (2) The generator will provide to the DLA Disposition Services site an original and three hard copies of a DD Form 1348-1A, “Issue Release/Receipt Document,” or DD Form 1348-2, “Issue Release/Receipt Document with Address Label” (available at http://www.dtic.mil/whs/directives/infomgt/forms/formsprogram.htm. http://www2.dla.mil/j-6/dlmso/elibrary/Manuals/DLM/V6/Volume6.pdf Table 1—Transfers of Usable Property to DLA Disposition Services Sites (Single Line Item Turn Ins) Using DD Forms 1348-1A/2 Field legend Record position Entry and instructions Document Identifier (DI) 1-3 A5J/940R. Use information on the source document to perpetuate the archived DI. For locally determined excesses generated at a base, post, camp, or station, assign a DI code as determined by shipping activity procedures. Routing Identifier 4-6 Enter the record indicator (RI) of the shipping activity or leave blank when the shipping activity is not assigned an RI. Media and Status 7 Leave blank. Stock or Part Number 8-22 See block 25. Unit of Issue 23-24 Enter the unit of issue of the stock or part number being turned in. Disposal Quantity 25-29 Enter the quantity being turned in to disposal activity. See block 26. Document Number 30-43 See block 24. Alpha Suffix 44 Leave blank (Exception: Use if DTID consists of multiple documents because the 5-digit quantity field (Record Positions 24-29) is insufficient.) See block 24. Supplementary Address 45-50 Enter DoDAAC of predesignated consignee DLA Disposition Services Site. A DoDAAC is the key component for using the DLA Disposition Services property accounting disposal system to either turn in or order excess property to and from DLA Disposition Services. The code is required for all DoD activities, contractors, and FCAs to order, receive, ship, identify custody of government property, or reflect identification in a specified military standard logistics system. The code must be approved by the Military Departments, Defense Agencies, and FCA authoritative organization and be officially registered in the DoD activity address file. The DoDAAC system provides identification codes, plain text addresses, and selected data characteristics of organizational activities needed to order, mark, prepare shipping documents, bills, etc., and only recognizes active DoDAACs. FCAs are only authorized to turn excess property in to DLA Disposition Services for disposal if they have officially authorized an Economy Act Order for reimbursement of transaction billing charges. Signal 51 This code is used to designate the bill-to and ship-to (or ship-from in the case of DI code FT_and FD_records) activities. Codes B, C, and L apply to HM/HW transfers. Fund 52-53 For HM and waste turn-ins, enter the fund code from Military Standard Billing System (MILSBILLS) designating the funds to be charged. For non-military activities who are not users of MILSBILLS, ( e.g. Distribution 54 Use the information on the source document to perpetuate the archived data or leave blank. Retention Quantity 55-61 Enter the quantity to be retained in inventory or leave quantity blank. Precious Metals 62 Enter applicable code from Appendix AP2.23 of DLM 4000.25-1. Automated Data Processing Equipment Identification 63 Enter applicable code from AP2.24 of DLM 4000.25-1. Disposal Authority 64 Enter applicable code from DLM 4000.25-1 Appendix AP2.21. (Mandatory) (FCAs use DAC “F”—not shown in appendix.) Demilitarization Code 65 Enter the Web-Enabled FLIS or Federal Logistics Data (FEDLOG) recorded DEMIL code of record. For LSNs, Navy item control numbers, or Army control numbers assign DEMIL code in accordance with current Volume 2 of DoD 4160.28-M (Mandatory). Reclamation 66 Enter code “Y” if reclamation was performed prior to release to a DLA Disposition Services site. Enter “R” if reclamation is to be performed after turn in to DLA Disposition Services site. Enter code “N” if reclamation is not required. Routing Identifier 67-69 Generate from disposal release order. Identifier Ownership 70 Enter applicable code or leave blank. SCC 71 Enter applicable code from DLM 4000.25-2. Management 72 Enter information from source document to perpetuate archived data or leave blank. If block 71 (SCC) is Q and the management code is blank, DLA Disposition Services will mutilate the property upon receipt. Criticality Code 73 Enter criticality code documented in FLIS for the items in accordance with DoD 4100.39-M which indicates when an item is technically critical, by reason of tolerance, fit, application, nuclear hardness properties, or other characteristics that affects the identification of the item. Unit Price 74-80 Enter the unit price for the NSN or part number in record positions 8-22. Block Entries 1 Enter the extended value of the transaction. 2 Enter the shipping point identified by DoDAAC; if reduced printing is used, the clear address may be entered in addition to the DoDAAC. 3 Enter the consignee DLA Disposition Services site by DoDAAC. This will be the predesignated DLA Disposition Services site and will be entered by the shipping activity; if reduced printing is used, the in the clear address may be entered in addition to the DoDAAC. 4 Insert HM or HW, if applicable. 5 Enter the date of document preparation, if required by the shipper. 6 Enter the national motor freight classification, if required by the shipper. 7 Enter the freight rate, if required by the shipper. 8 Enter coded cargo data, if required by the shipper. 9 Enter applicable controlled inventory item code (CIIC), which describes the security or pilferage classification of the shipment from DoD 4100.39-M. 10 Enter the quantity actually received by the DLA Disposition Services site, if different from positions 25-29. 11 Enter the number of units of issue in a package, if required by the shipper. 12 Enter the unit weight applicable to the unit of issue, if required by the shipper. 13 Enter the unit cube applicable to the unit of issue, if required by the shipper. 14 Enter the uniform freight classification, if required by the shipper. 15 Enter the FLIS or FEDLOG recorded shelf-life code in block 15, if appropriate; otherwise, leave blank. 16 Enter in the clear freight classification nomenclature, if required by the shipper. 17 Enter the item nomenclature. For non-NSN items, enter as much descriptive information as possible. Specified additive data or certification from the generating source for specific types of property should be entered. 18 Enter type of container, if required by the shipper. 19 Enter number of containers that makes up the shipment, if required by the shipper. 20 Enter total weight of shipment, if required by the shipper. 21 Enter total cube of shipment, if required by the shipper. 22 Received by (for DLA Disposition Services site) signature of person receiving the materiel. 23 Date received (for DLA Disposition Services site) date materiel was received and signed for. 24 Document number. Generate from source document. DTID consists of 6-digit DoDAAC + 1-digit last number of year, 3-digit Julian Date + 4-digit generator-assigned serial number. This cannot be the same document number that was used to receive the materiel. For locally determined excesses generated at base, post, camp, or station, assign a document number as determined by Service or agency procedures. Leave suffix code blank unless needed to indicate additional documents to show complete quantity. Generating activities and ordering activities and their contractors must have a valid DoDAAC, as defined in DoD 5105.38-M to use DLA Disposition Services. 25 NSN—Enter the stock or part number being turned-in. For subsistence items, enter the type of pack in record position 21. If an NSN is not used, FSC, part number, noun or nomenclature, where appropriate, to build an LSN. 26 Leave blank. Reserved for DLA Disposition Services Site use. 27 This block may contain additional data including bar coding for internal DLA Disposition Services use, generator certifications ( e.g. (3) Generating activities may use the DLA Disposition Services web-based program electronic turn-in document (ETID) for submitting the required information electronically. ETID accommodates generators that do not have service-unique automated capabilities. ETID access and guidance are located on the DLA Disposition Services Web site. Generating activities requiring ETID access must apply for a user ID and password. (4) In addition to the data required by DLM 4000.25-1, the DTID must clearly indicate: (i) The reimbursable category (such as foreign purchased, NAF, FCA), including the reimbursement fund citation, or an appropriate indicator that reimbursement is required ( e.g., (ii) The value and a list of component parts removed from major end items or a copy of the limited technical inspection showing the nature and extent of repair required. (iii) One of the SCCs listed in DLM 4000.25-2 as determined by the generator. (5) DoD Components will turn in usable property with line item designations. (i) To the extent possible, usable property will be turned in as individual line items with their assigned and valid NSN and UII (when applicable). Exceptions include property turned in as generator batchlots (see criteria in paragraph (g)(5)(ii) of this section); furniture turned in as a group on a single form; and locally purchased property without an NSN. (ii) Property may be turned in without a valid NSN when the materiel cannot be identified to a valid NSN in FEDLOG ( e.g., (iii) Generating activities will assign an LSN if a part number or barcode is not available; the property is lost, abandoned, or unclaimed privately owned personal property; or the property is confiscated or captured enemy materiel. In Block 25 of the DTID, annotate the FSC, NATO codification bureau code, if available, and identify the noun, nomenclature, or part number. (iv) Due to national security concerns, the FSCs listed in Table 2 of this section that are clearly MLI or CCL items require a higher degree of documentation. When these items are not assigned an NSN, the DTID must include the appropriate FSC; the valid part number and manufacturer's name; nomenclature that accurately describes the item; the end item application; and a clear text statement explaining why the NSN is not included ( e.g., Table 2—Federal Stock Classes Requiring Turn-In By Valid NSN GROUP 10 GROUP 23 GROUP 58 ALL FSCs FSC 2305 FSC 5810 2 FSC 2355 FSC 5811 2 GROUP 11 MLI or CCL items 2350 FSC 5820 ALL FSCs FSC 5821 GROUP 28 FSC 5825 GROUP 12 FSC 2840 FSC 5826 ALL FSCs FSC 2845 FSC 5840 FSC 5841 GROUP 13 GROUP 29 FSC 5845 ALL FSCs FSC 2915 FSC 5846 FSC 5850 GROUP 14 GROUP 36 FSC 5855 ALL FSCs FSC 3690 FSC 5860 GROUP 15 GROUP 42 GROUP 59 FSC 1560 FSC 4230 FSC 5963 FSC 5985 GROUP 16 GROUP 44 FSC 5998 FSC 1670 FSC 4470 1 FSC 5999 GROUP 17 GROUP 49 GROUP 66 FSC 1710 FSC 4921 FSC 6615 FSC 1720 FSC 4923 FSC 4925 GROUP 69 GROUP 18 FSC 4927 FSC 6920 FSC 1810 FSC 4931 FSC 6930 FSC 1820 FSC 4933 FSC 6940 FSC 1830 FSC 4935 FSC 1840 FSC 4960 GROUP 84 FSC 8470 GROUP 19 FSC 8475 FSC 1905 1 2 (v) The DTID for any property turned in by LSN without an assigned DEMIL code must include a required clear text DEMIL statement, based on information in DoD 4160.28-M Volumes 1-3. Generating activities may request assistance of a DLA Disposition Services site, DLA, or the integrated manager for the FSC to determine the appropriate statement. DLA Disposition Services sites will assist generating activities in developing the clear text DEMIL statement and assignment of the appropriate DEMIL code. If assistance is not requested or not used, DLA Disposition Services sites may reject the turn-in of materiel which does not meet established criteria. (6) Scrap DTIDs will include: (i) DI code. (ii) Unit of issue (pounds or kilograms). (iii) Quantity (total weight (estimated or actual)). (iv) DTID number. (v) Precious metals indicator code. (vi) Disposal authority code. (vii) Basic material content (Block 17). (viii) Reimbursement data, if applicable. (7) For HP documentation, see DoD Manual 4160.21, Volume 4. (8) The generating activities will complete documentation for in-transit control of property (excluding scrap (SCC S)), waste, NAF, lost, abandoned, or unclaimed, privately owned, and FCA property) in accordance with DoD 4160.28-M Volume 3, for shipments or transfers to DLA Disposition Services sites of property with a total acquisition value of $800 or greater and all property designated as pilferable or sensitive identified by an NSN or part number. The ICS document tracks property from the time of release by generating activity (regardless whether the property is shipped to the DLA Disposition Services site or retained by the generating activity) until the DLA Disposition Services site accepts accountability. The generating activities will update the records to reflect the change in accountability and custody. (9) DoD Components will identify defective items, parts, and components containing latent defects. (i) General information Category 1 (CAT 1) defective or counterfeit property. 1 ( 2 ( 3 ( 4 (B) Category 2 (CAT 2) defective property. 1 ( 2 ( 3 ( 4 (ii) ICP requirements. http://www.gidep.org/. (B) The DLA Disposition Services Safe Alert or Latent Defect (SALD) program contains additional disposal processing information for defective property and can be viewed at http://www.dispositionservices.dla.mil/. (iii) Sales requirements. (B) Return copies of the DTID from the DLA Disposition Services site. Unless generating activities provide written notification to DLA Disposition Services sites that electronic receipt confirmations are acceptable, DLA Disposition Services sites will provide final receipt documentation for each DTID. Generating activities can use the DLA Disposition Services property accounting system to query transactions status. (e) Property custody determinations Physical custody retention. (ii) An MOU will be established between the servicing DLA Disposition Services site and the generating activity. Custodial and accountability responsibilities will be identified in the MOU. DLA Disposition Services sites will not take accountability until the MOU is executed and signed at the approval levels identified in the MOU. (iii) Inspection(s) will be completed by the DLA Disposition Services site, where appropriate. If not accomplished by the DLA Disposition Services site, a mutually agreeable disposal condition code will be assigned. (iv) Generating activities are responsible for all expenses incurred before acceptance of accountability by a DLA Disposition Services site. At the point of DLA Disposition Services accountability acceptance (not in conditional acceptance time frame as described in paragraph (g)(2) of this section), expenses ( e.g., (v) The DLA Disposition Services site will provide barcode labels to the generating activity to affix on the property. The labels will contain the DTID number, DEMIL code, and federal condition code. The label will be positioned to clearly indicate that the property accountability has passed to DLA Disposition Services ( e.g., (2) Turn-ins. (f) Transferring usable property and scrap to a DLA Disposition Services site. (2) Generating activities will schedule all transfers (receipt in-place or physical) through advanced notification ( i.e., (3) Usable property will, to the extent possible, be transferred as individual line items with their assigned valid NSN and UII (when applicable). Exceptions include property turned in as generator batchlots, furniture turned in as a group on a “tally-in” form, and locally purchased property without an NSN. (4) Scrap, properly identified with supply class by basic material content and segregated, must be transferred to a DLA Disposition Services site using a DTID. (5) If the deficiency prohibits further DoD use, the materiel will remain in SCC Q, and owners will direct transfer of the materiel to DLA Disposition Services sites following the guidance in paragraph (d)(9) of this section. Improperly documented, unauthorized source, defective, non-repairable, and time-expired aviation CSI/FSCAP materiel that is not mutilated by the holding activity will be directed to the DLA Disposition Services site in SCC Q with management code S. All such materiel will be mutilated. The ICP/IMM should identify to the DLA Disposition Services any unique instructions for disposal requiring specific methods or information regarding hazardous material, waste, or property contained in the item. When transferring such aviation CSI/FSCAP to a DLA Disposition Services site, the generating activity DTID must clearly state in block 17 that the part is defective, non-reparable, time-expired, or otherwise deficient and that mutilation is required. (6) Property capable of spilling or leaking may not be transferred to a DLA Disposition Services site in open, broken, or leaking containers. All property will be non-leaking and safe to handle. (7) For physical transfers, generating activities will be responsible for movement of the property or scrap to the nearest DLA Disposition Services location. (8) DEMIL instructions are to be provided by the ICP or IMM. DEMIL F items must have a valid and verifiable NSN. LSNs with DEMIL F are not valid. DLA Disposition Services sites will not accept DEMIL F property without the proper instructions. (9) DTIDs that do not meet the requirements in paragraph (e) of this section will be rejected and returned to the Military Departments. (10) To obtain DEMIL F instructions, please visit the Army's Integrated Logistics Support Center Web site at https://tulsa.tacom.army.mil/DEMIL. (g) Receipt of property and scrap During transfer. (ii) DLA Disposition Services sites will assist, when requested, in tracing property when an in-transit control follow-up has been received by the generating or shipping activity. (iii) DLA Disposition Services sites will maintain close liaison with generating activities to ensure: (A) Informational guidance on disposal transfers is given to generating activities. (B) A DLA Disposition Services site's receiving capability and the volume of property to be transferred is taken into consideration for turn-in scheduling. Property inspections will be performed in-place if more advantageous due to the characteristics of the property, as determined by DLA Disposition Services. (C) Assistance is provided to generating activities, as needed, to assure proper segregation of scrap and HW material before transfer. If the weight generated, market conditions, or local trade practices warrant, further scrap segregation will be made. (D) All property (except unsalable materiel that is precluded from sale by law), including scrap and refuse or trash with a RTDS value, is processed as set forth in this part and will not be disposed of by dumping in landfills. If the DLA Disposition Services site has knowledge of salable materiel being dumped in a sanitary fill, the DLA Disposition Services site chief will notify the installation commander regarding the matter. (E) Property received is protected to prevent damage from unnecessary exposure to the elements. Property transferred as condemned may still be usable, and its preservation may benefit the Defense Materiel Disposal Program. ( 1 ( 2 (iv) The generating activity will assure all property and scrap is properly identified, including special handling requirements, and that automated information system or manually prepared documentation contains the required number of copies and appropriate information for property received in place or physically accepted. (A) To the maximum extent possible, DLA Disposition Services sites will validate items during pre-receipt processes with documentation preparation and receipt processes with the physical transfer of the property. ( 1 ( 2 e.g., ( 3 (B) Validation will consist of verifying property description and quantity, and assuring an authorized and appropriate SCC was assigned by the generating activity. DLA Disposition Services sites and generating activities will work together to validate and verify requirements and obtain appropriate certifications, etc., when property is received in place versus physically transported to a DLA Disposition Services site. The MOU, discussed in § 273.6, will be used for securing and documenting these requirements. (C) DLA Disposition Services site personnel may exercise discretionary authority to change and challenge SCCs (except for items in SCC Q, which will be downgraded to scrap and mutilated). (D) For items in the general hardware, clothing, tools, furniture, and other nontechnical FSCs, DLA Disposition Services sites are authorized to use their best knowledge, judgment, and discretion to change and assign the appropriate SCC when determined, through physical inspection and examination, or where an obvious error in condition coding exists. DLA Disposition Services sites are responsible for any SCC changes they make and will document the change on the DTID. (E) For specialized items such as avionics, or items that require test, measurement, or diagnostic to determine serviceability, DLA Disposition Services site should challenge the generating activity SCC assignment if it appears incorrect. Items in original pack and unopened containers that are coded condemned or unserviceable should be viewed with guarded skepticism and challenged back to the generating activity. (v) Appropriate actions will be taken for discrepancies detected during pre-receipt or receipt: (A) If property is to be physically received and the generating activity's representative is present, accountability and physical custody of the property will normally remain with the generator until reconciled. DLA Disposition Services sites, at their discretion, may retain physical custody until reconciled. (B) Discrepancies noted during the receiving process, which may be discovered after electronic or hard copy documentation is received, will be processed in accordance with DLAI 4140.55/AR 735-11-2/Secretary of the Navy Instruction (SECNAVINST) 4355.18A/Air Force Joint Manual (AFJM) 23-215, “Reporting of Supply Discrepancies” (available at http://www.dla.mil/issuances/Documents_1/i4140.55%20(Joint%20Pub%20-%206%20Aug%202001).pdf. (C) DLA Disposition Services will barcode the property for identification purposes. Barcoding should include use of any UII or IUID in place when applicable. (2) Conditional and accountable acceptance distinction. (i) Conditional acceptance occurs when a generating activity representative accompanies a transfer. DLA Disposition Services sites will provide a conditional receipt copy at time of physical delivery. Conditional acceptance becomes official and final acceptance receipt unless property is officially rejected by the DLA Disposition Services site within 15 workdays. (ii) Accountable acceptance becomes final when verification of accurate property description, valid condition code assignment, correct quantity, and UII (when applicable) is completed by the DLA Disposition Services site. Physical inspections will be conducted, as appropriate. (iii) During the conditional acceptance processing, if the property is physically transferred to the DLA Disposition Services site and an inventory discrepancy surfaces, the DLA Disposition Services site will research and provide a report of the lost, damaged, or destroyed property in accordance with procedures in DoD 7000.14-R Volume 12, Chapter 7. If the property remains at the generating activity site for receipt-in-place and an inventory discrepancy surfaces, the generating activity will research and provide a report of the lost, damaged, or destroyed property in accordance with procedures in DoD 7000.14-R Volume 12, Chapter 7. The accountable organization will amend the accountable property records as appropriate upon completion of the property loss investigation. (3) Document acceptance. (4) Returning receipts. (i) For property physically received by a DLA Disposition Services site, generating activities will be provided a receipt copy upon delivery. (A) These receipts are considered conditional acceptance of accountability, pending completion of DLA Disposition Services site inspection and verification of the turn-in. If no follow-up report is received by the generating activity within 15 workdays, the provisional copy becomes the official receipt document, and the DLA Disposition Services Site assumes full accountability. (B) If the receipt is not recorded in a web based document management system within 30 days, the provisional copy becomes the official receipt copy and the DLA Disposition Services Site assumes full accountability. (C) If a discrepancy is found, DLA Disposition Services sites may contact the generating activity and attempt resolution. If required, the guidance shown in paragraph (g)(2)(iii) of this section will be used for inventory discrepancies. (D) When acceptance is not possible, a reject notice will be provided to the generating activity within 7 workdays. Return receipts are available to generators via a web based document management system. (ii) For turn-ins made by commercial carrier, parcel post, etc., DLA Disposition Services sites will provide receipt copies no later than 5 workdays after delivery. These receipts are considered conditional acceptance of accountability pending completion of DLA Disposition Services site inspection and verification of the turn-in. If a discrepancy is found, DLA Disposition Services sites may contact and attempt resolution. When acceptance is not possible, a reject notice will be provided to the generating activity within 7 workdays. (5) DLA Disposition Services site batchlots. (A) Batchlot property with an extended line item value of $800 or less, in SCCs A—H. (B) Batchlot property that does not contain pilferable or sensitive materiel. (ii) Property assigned DEMIL code “A” in the critical or non-critical FSG/FSCs, excluding FSCs 5985, 5998, and 5999, is eligible for batchlotting. (iii) DLA Disposition Services sites may batchlot property requiring the same type of special processing, e.g., (iv) DLA Disposition Services sites may batchlot clothing and textile products with infrared or spectral reflectance with a DEMIL code of “E,” but the batchlots require a certification on the DTID (see Figure 1 of this section). (v) DLA Disposition Services sites will exclude from batchlotting: (A) Chemical, biological, radiological, and nuclear (CBRN) property and clothing (FSG 83 and 84); lab equipment such as centrifuges, biological incubators, micromilling machines, biological safety cabinets and laboratory evaporators; (FSG 66), camouflage clothing and individual equipment. (B) Low dollar property with high potential for RTDS. (C) Property defined as a special case in Enclosure 3 of DoD Manual 4160.21, Volume 4 that requires special receipt and handling requirements that cannot be met at time of receipt. (D) DEMIL required items identified in DoD 4160.28-M Volumes 1-3, DEMIL codes B, Q, and property in critical FSCs in DEMIL codes C, D, E, F, G, and P. Property in FSCs 5935, 5996, and 5999 will not be batchlotted regardless of DEMIL code. (E) Property requiring inert certification. (F) Small arms or light weapons. (G) Lasers. (H) Radioactive materiels ( e.g., (I) Chemical, biological, radiological, nuclear—defense (CBRN-D) equipment—These items are DEMIL F and instructions have to be followed for disposition and are NOT turned in to DLA disposition. (J) Items with a CIIC. Items determined to be pilferable or sensitive in accordance with Volume 6 of DLM 4000.25 and DLA Regulation 4145.11/AR 740.7/Navy Supply System Command Instruction (NAVSUPINST) 4440.146C/Marine Corps Order (MCO) 4450.11, “Safeguarding of DLA Sensitive Inventory Items, Controlled Substances, and Pilferable Items of Supply” (available at http://www.dla.mil/issuances/Documents_1/r4145.11.pdf (K) HP. (L) Metalworking machinery and former industrial plant equipment. (M) Grade 8 fasteners and machine bolts in FSCs 5305 and 5306. Do not batchlot these items if they appear on the SALD list. (N) Property in SCC A with a total extended value, per DTID, of $50 or more, as shown in Table 3 of this section. Table 3—FSCs in SCC A > or = $50 Excluded From Batchlotting FSC Description 2910 Engine Fuel System Component, Non-Aircraft. 2920 Engine Electrical System Components, Non-Aircraft. 2940 Engine Air and Oil Filters, Strainers and Cleaners, Non-Aircraft. 2990 Miscellaneous Engine Accessories, Non-Aircraft. 3030 Belting, Drive Belts, Fan Belts, and Accessories. 4730 Fittings and Specialties; Hose, Pipe, and Tube. 5660 Fencing, Fences and Gates and Components. 5895 Miscellaneous Communication Equipment. 5910 Capacitors. 5935 Connectors, Electrical. 5940 Lugs, Terminals and Terminal Strips. 5961 Semi-Conductor Devices and Associated Hardware. 6530 Hospital Furniture, Equipment, Utensils and Supplies. 6680 Liquid/Gas Flow, Liquid level/Mechanical Motion Measuring Instruments. 7105 Household Furniture. 7195 Miscellaneous Furniture and Fixtures. 9999 Miscellaneous Items (cannot conceivably be classified anywhere else). (vi) Notwithstanding the information in paragraph (g)(5)(v) of this section, RTD customers may order individual items from a batchlot. DLA Disposition Services sites will honor these requests. Otherwise, items will not be removed from batchlots. (vii) DLA Disposition Services sites are responsible for ensuring official receipt copies are returned accessible to generating activities (electronically or hard copy). They must provide tracing assistance for any DTID receipt copy not received by the generating activity. (h) Identification, barcoding, and storage requirements. (2) Scrap transferred to a DLA Disposition Services site or received in original location will be accumulated and segregated to prevent commingling basic material content. (i) For use in providing the basic material content information, scrap will be identified using the standard waste and scrap classification code (SCL) contained in the DAISY codes and terms pocket reference located at the DLA Disposition Services Web page ( https://www.dispositionservices.dla.mil/publications/index.shtml (ii) Barcoded labels are not required for scrap accumulations. However, both the generating activity and DLA Disposition Services accounting records must correspond with the scrap identifications and weights. DLA Disposition Services must use the SCL in its DAISY accounting records. (iii) During storage, DLA Disposition Services will place appropriate signs to identify types of scrap and maximize visibility to customers. (i) Accounting for property at the DLA Disposition Services site. (2) Accountability records will be maintained in auditable condition, allow property to be traced from receipt to final disposition and cleared from the ICS, when appropriate. DLA Disposition Services' accountability system will incorporate the requirements of DoD Directive 8320.02, 15 CFR parts 730 through 799, and DLA Regulation 7500.1, “Accountability and Responsibility for Government Property in the Possession of the Defense Logistics Agency,” (DLA Regulation 7500.1 is available at: http://www.dla.mil/issuances/. (3) If a contingency operation requires a deviation from standard accountability practices, Military Departments and DLA Disposition Services sites will maintain spreadsheets, listings, or the most appropriate method of temporary accountable records. When the contingency operation reaches a point where prescribed accountability practices can be resumed, the temporary documents will be used for establishing, updating, or adjusting official accountability records (both Military Departments and DLA Disposition Services sites) as applicable. (4) DLA Disposition Services' property accountability records will be maintained in sufficient detail to support required sales proceeds reimbursements. (i) Materiel with different fund citation appropriations may be combined in sale lots; however, DLA Disposition Services accountability systems will retain individual disbursement information to allow appropriate reimbursements to local or departmental accounts, as designated by DoD 7000.14-R, “Department of Defense Financial Management Regulations (FMRs): Volume 11a, “Reimbursable Operations, Policy and Procedures“; Chapter 5, “Disposition of Proceeds from Department of Defense Sales of Surplus Personal Property”, (available at http://comptroller.defense.gov/fmr/current/11a/Volume_11a.pdf (ii) Non-reimbursable scrap may be physically combined with other scrap when considered advantageous; however, accountability records will be maintained to substantiate pro-rating of the proceeds. (5) Usable and scrap determination and accounting are calculated as follows: (i) When property not requiring DEMIL is assigned SCCs F, G, or H, the DLA Disposition Services site may determine property has scrap value only and classify and process as “scrap upon receipt.” (ii) Personal property assigned other SCCs, which the DLA Disposition Services site determines to only have basic materiel content value, may be downgraded to scrap after the end-of-screening date (ESD) and completion of any required DEMIL. (iii) DLA Disposition Services sites will minimize changing or challenging SCCs and downgrades upon receipt. (iv) When an item has been offered on a competitive sale and no bid has been received, or bids received are less than the scrap value of the item, the property may be downgraded to scrap and re-offered for sale as scrap. This includes property returned to a DLA Disposition Services site from a joint commercial sales partner that has been confirmed as mis-described or as containing only basic material content value. Similar items received within a 12-month period that have a history of being nonsalable may be downgraded to scrap at ESD. (v) When a DLA Disposition Services site determines obsolete printed materials have no RTD potential and only scrap market value, these items will be downgraded to scrap upon receipt. (vi) When end items are turned in as scrap and are reclaimed or disassembled for their usable components, the DLA Disposition Services site's records will be adjusted to reflect the acquisition cost (estimated, if not known) of the components removed. (6) Scrap accounting is calculated by weight. (i) Estimated weight may be used for receiving scrap if scales are not available or if weighing is impractical. Disposition of scrap for sale or demanufacturing must be weighed to provide accurate accounting and reconciliation with the DLA Disposition Services accountable record. (ii) The acceptable degree of accuracy of estimation is 25 percent for property processed by the ton, and 10 percent for property processed by the pound. Overages and shortages discovered on release of property that exceed allowable tolerances will be adjusted. (iii) High value scrap must be weighed at the time of receipt. (j) Calibration and maintenance of weigh scales. (2) Activities with scales will maintain a log or record of visits by qualified inspectors showing the date of the visit and, where appropriate, action taken to correct the accuracy of the scales. A signed copy of the inspector's findings will be maintained. The activity is responsible for obtaining the services of a qualified scale inspector and requesting repair when needed. (k) Physical inventory accuracy. (2) Physical inventories for DEMIL required property, HP, and pilferable or sensitive property will be conducted at least annually. Inventory accuracy of 100 percent will be maintained. If less than 100 percent accuracy, DLA Disposition Services site will report the discrepancies in accordance with procedures in DoD 7000.14-R. (3) Usable property remaining on the DLA Disposition Services site account in excess of 6 months will be inventoried on a monthly basis and certified. (4) Inventory discrepancies will be researched as part of the inventory process and corrections documented as inventory adjustments. (5) DLA Disposition Services will provide the DLA Disposition Services sites with direction for maintaining and reconciling scrap accumulations and accountable records. Reconciliation will be performed at least monthly. (l) Inventory discrepancies and adjustments Errors before acceptance. (2) Errors after acceptance. (3) Property not in DLA Disposition Services site custody. (ii) The DLA Disposition Services site will provide the custodial activity with requested item identification number, such as NSN, DTID number, or UII (when applicable) or copies of pertinent documentation for the lost, damaged, or destroyed item. (A) If the custodial activity determines the discrepancy is due to a record keeping error, it will fully document the error and inform the DLA Disposition Services site to prepare an inventory adjustment. (B) If the discrepancy is not due to a record keeping error, the custodial activity must prepare a DD Form 200, “Financial Liability Investigation of Property Loss,” in accordance with criteria contained in DoD 7000.14-R, Volume 12, Chapter 7. (iii) Within 30 days after notification of the loss of the property, the custodial activity must provide the DLA Disposition Services site a completed copy of the DD Form 200 as supportive documentation for the DLA Disposition Services site to process an inventory adjustment. (m) Property disposition Packing, crating, and handling (PC&H). (2) Transportation. (n) Audits Outside command involvement. http://www.dtic.mil/whs/directives/corres/pdf/760002p.pdf (2) Joint Service/DLA Directives used during audits. (i) AR 36-2, “Audit Services in the Department of the Army” (available at http://www.apd.army.mil/pdffiles/r36_2.pdf (ii) SECNAVINST 7510.7F. (iii) Air Force Policy Directive 65-3, “Internal Auditing” (available at http://static.e-publishing.af.mil/production/1/saf_fm/publication/afpd65-3/afpd65-3.pdf § 273.8 Donations, loans, and exchanges. (a) Authority and scope FMR. (2) Other regulations. (ii) 42 U.S.C. chapter 68 authorizes federal assistance to States, local government, and relief organizations based on a declaration of emergency or major disaster. (iii) 10 U.S.C. 2557, 2572, 2576, and 5576a establishes the procedures for organizations participating in surplus personal property donation programs, specifically the organizations discussed in this section. (3) Agreements. (b) Compliance with nondiscrimination statutes requirements. (i) 42 U.S.C. 2000a, also known as Title VI of the Civil Rights Act of 1964. (ii) 20 U.S.C. 1681, also known as Title IX of the Education Amendments of 1972. (iii) 29 U.S.C. 701 also known as the Rehabilitation Act of 1973. (iv) 42 U.S.C. 6101 also known as the Age Discrimination Act of 1973. (2) Any complaints alleging violations of these acts or inquiries concerning the applicability to the programs covered in this section will be handled by elevating issues through the appropriate chains of command and agency-to-agency dialog. (c) Donations of surplus personal property General. (ii) GSAXcess® is available for State agencies for surplus property (SASPs) and donees, when authorized, to search for and select property for donation. Screening is accomplished during the timeframes specified in § 273.15. (iii) Upon allocation, GSAXcess® will generate the SF 123, “Transfer Order Surplus Personal Property” to the agency for approval and return. DoD orders for DLA Disposition Services assets with a UMMIPS Priority Designator within Issue Priority Group 1 (Priorities 01-03), and non-mission capable supply (NMCS) orders will be submitted to DLA Disposition Services as an exception. DLA Disposition Services will immediately fill these orders and notify the GSA area property officer for the Front End Data System record adjustment. Priorities 4-15 orders received during this timeframe will not be honored. (2) Accessing GSAXcess®. https://gsaxcess.gov/. (3) Release of Government liability. (4) Reporting. (i) Will be submitted to GSA through the GSA on-line Personal Property Reporting Tool within 90 calendar days after the close of each fiscal year. The Personal Property Reporting Tool is located at https://gsa.inl.gov/property. (ii) Must reference Interagency Report Control Number 0154-GSA-AN and contain: (A) Name of the non-Federal recipient. (B) Zip code of the recipient. (C) Explanation as to the type of recipient ( e.g., (D) Appropriate 2-digit FSC group. (E) Total original acquisition cost of all personal property furnished to each recipient. (F) Appropriate comments as necessary. (G) IUID or UII equivalent. (5) Donation restrictions. (A) Agricultural commodities, food, and cotton or woolen goods determined from time to time by the Secretary of Agriculture to be commodities requiring special handling with respect to price support or stabilization. (B) Controlled substances. (C) Foreign purchased property (as identified in DoD 5105.38-M). (D) Naval vessels of the following categories: battleships, cruisers, aircraft carriers, destroyers, and submarines. (E) NAF property. (F) MLI, except in compliance with DoD Instruction 4160.28, DoD 4160.28-M Volumes 1-3, and DoD Instruction 2030.08. (G) CCL items, except in compliance with 15 CFR parts 730 through 774 and DoD Instruction 2030.08. (H) Property acquired with trust funds ( e.g., (I) Records of the Federal Government. (J) Vessels of 1,500 gross tons or more, excluding specified Naval combat vessels, which the Maritime Administration determines to be merchant vessels or capable of conversion to merchant use (as defined in 41 CFR chapters 101 and 102). (K) Items as may be specified from time to time by the GSA Office of Government-wide Policy. (L) Property that requires reimbursement upon transfer (such as abandoned or other unclaimed property that is found on premises owned or leased by the Government). (M) Hazardous waste. (N) Other Hazardous property and hazardous materials not otherwise identified in the categories in paragraphs (c)(5)(i)(A) through (M) of this section that is not serviceable, for example supply condition codes (SCCs) listed in DLM 4000.25-2 as SCC E for unserviceable (limited restoration) materiel, SCC F for unserviceable (reparable) materiel, and SCC G for unserviceable (incomplete) materiel, SCC H for unserviceable (condemned) materiel, SCC P for unserviceable (reclamation) materiel. (ii) Certain items require special processing for donations (in accordance with the requirements in DoD 5105.38-M. DoD Manual 4160.21, Volume 4 provides the procedures. (6) Returnable DoD property. (ii) Known restrictions require written certification and signature by the recipient at the time of removal. (7) Allocating surplus property. (i) FAA. (A) The FAA Administrator has the responsibility for selecting property determined to be either: ( 1 ( 2 ( 3 (B) Public airports will secure advance approval of donations by obtaining signatures of the applicable FAA airport branch chief and by the GSA regional office on the order (SF 123). (ii) United States Agency for International Development. (iii) SASPs. e.g., (B) The SASP donates property to public and eligible nonprofit organizations. Types of eligible recipients are: ( 1 ( 2 ( 3 ( 4 ( 5 ( 6 ( 7 ( 8 ( 9 ( 10 ( 11 ( 12 ( 13 SEAs. ( 14 Table 4—SEA National Offices American National Red Cross, 17th and D Streets NW., Washington, DC 20006 Armed Services YMCA of the USA, 6225 Brandon Avenue, Suite 215, Springfield, VA 22150-2510. Big Brothers/Big Sisters of America, 230 North 13th Street, Philadelphia, PA 19107 Boys and Girls Clubs of America, 771 First Avenue, New York, NY 10017. Boy Scouts of America, 1325 Walnut Hill Lane, Irving, TX 75038-3096 Camp Fire, Inc., 4601 Madison Avenue, Kansas City, MO 64112-1278. The Center for Excellence In Education, 7710 Old Springhouse Road, McLean, VA 22102 Girl Scouts of America, 420 5th Avenue, New York, NY 10018-2702. Little League Baseball, Inc., Williamsport, PA 17701 National Association for Equal Opportunity In Higher Education, 2243 Wisconsin Avenue NW., Washington, DC 20007. National Ski Patrol System, Inc., 133 South Van Gordon Street, Suite 100, Lakewood, CO 80228 U.S. Naval Sea Cadet Corps, 2300 Wilson Boulevard, Arlington, VA 22201. United Service Organizations, Inc., 601 Indiana Avenue, Washington, DC 20004 United States Olympic Committee, 1 Olympic Plaza, Colorado Springs, CO 80909-5760. National Director, Young Marines of the Marine Corps, P.O. Box 70735, Southwest Station, Washington, DC 20024-0735 President—Board of Directors, Marine Cadets of America, USN & MC Reserve Center, Fort Nathan Hale Park, New Haven, CT 06512-3694. Corporation for the Promotion of Rifle Practice and Firearms Safety, Erie Industrial Park, Building 650, P.O. Box 576, Port Clinton, OH 43452 Marine Corps League, P.O. Box 3070, Merrifield, VA 22116. (C) High schools that host a Junior Reserve Officer Training Corps (JROTC) Unit or a National Defense Cadet Corps Unit, Naval Honor Schools, and State Maritime Academies should contact their sponsoring Military Department regarding donations. (D) SEAs must maintain separate records that include: ( 1 ( 2 ( 3 (8) Identification of screeners. (ii) Screeners, having identified themselves and indicated the purpose of their visit, will sign the Visitor or Vehicle Register and be allowed to complete donation screening only. (9) Screening and ordering procedures for DLA Disposition Services property. (ii) When a prospective donee contacts a DLA Disposition Services site or military installation regarding possible acquisition of surplus property, the individual or organization will be advised to contact the applicable SASP for determination of eligibility and procedures to be followed. The DLA Disposition Services sites will assist interested parties regarding availability of surplus property. (iii) SASP contacts may be located on the GSA Web site at http://www.gsa.gov/portal/content/100851. (iv) Prospective donees must go to GSAXcess® to gain access, shop, and select property. (A) Once GSA allocates property, the SASP will receive an SF 123. The donee should then sign and return the SF 123 to the appropriate GSA office. (B) GSA will then approve the SF 123 by signature, return the SF 123 to the SASP, and notify DLA Disposition Services with an electronic order. (v) Procedures for return of surplus FEPP to the United States for ultimate donation are covered in Enclosure 4 of DoD Manual 4160.21, Volume 2. (vi) DLA Disposition Services sites will require recipients of HM to sign a certification statement as shown in Figure 2 of this section. (A) After allocation and approval, if the customer no longer wants or needs the property, the customer is required to notify the SASP, GSA, and the DLA Disposition Services site. (B) GSA may reallocate the property if there is an existing request by another potential recipient. If the property is reallocated, cancellation of the existing request will be transmitted by GSA and another transmission to DLA Disposition Services is required. (C) If the property is not reallocated, GSA must cancel the existing MRO. (10) Customer removal of ordered property. (ii) The SASP or designated donee will only pay for direct costs of care and handling incurred in the actual packing, crating, preparation for shipment, and loading. The price will be the actual or carefully estimated costs incurred by DoD traffic management activities for labor, material, or services used in donating the property. (iii) Advance payment for care and handling costs will normally be required; however, State and local governmental units may be exempted from this requirement and authorized to make payment within 60 days from date of receipt of property. Advance payment may be required in any case where prompt payment after billing has been unsatisfactory. (iv) Donees must schedule removal of property with the DLA Disposition Services site. Upon arrival, the individual must provide identification and must sign the DLA Disposition Services Visitor or Vehicle Register, indicating the purpose of the visit. (v) The individual must provide an approved SF123 as authorization for removal. (vi) DLA Disposition Services sites will release surplus property to authorized donees upon receipt of a properly completed and approved SF 123 or MRO. (d) Special donations (gifts), loans, and exchanges outside the FMR Compliance. (i) Comply with the specific governing statute for the type of property and ensure the limitations of the governing statute are observed. In accordance with 10 U.S.C. 2572 and DoD issuances, the Secretary of a Military Department or the Secretary of the Treasury is permitted to donate, lend, or exchange, as applicable, without expense to the United States, books, manuscripts, works of art, historical artifacts, drawings, plans, models and condemned or obsolete combat materiel that are not needed by the Military Services. (ii) Establish supplementary procedures governing loans, donations, and exchanges. (iii) May donate, loan or exchange items as identified in paragraph (d)(1) of this section, if the special donation, loan, or exchange action occurs prior to transfer to DLA Disposition Services for disposition. It is not authorized after property has been officially declared excess and transferred to DLA Disposition Services. (iv) May exchange assets for: (A) Similar items; (B) Conservation supplies, equipment, facilities, or systems; (C) Search, salvage, or transportation services; (D) Restoration, conservation or preservation services; or (E) Educational programs when it directly benefits the historical collection of the DoD Components. (v) May not make an exchange unless the monetary value of the property transferred or services provided to the United States under the exchange is not less than the value of the property transferred by the United States. The Secretary concerned may waive this limitation in the case of an exchange for property in which the Secretary determines the item to be received by the United States will significantly enhance the historical collection of the property administered by the Secretary. (vi) Will not incur costs in connection with loans or gifts. However, the DoD Component concerned may, without cost to the recipient, DEMIL, prepare, and transport within the CONUS items authorized for donation to a recognized war veterans' association in accordance with DoD 4160.28-M Volumes 1-3 if the DoD Component determines this can be accomplished as a training mission, without additional expenditures for the unit involved. (vii) Will maintain official records of all DoD materiel loaned including physical inventory, record reconciliation, and management reporting specified in the inventory management procedures in DoD Manual 4140.01, “DoD Supply Chain Materiel Management Procedures” (available at http://www.dtic.mil/whs/directives/corres/pdf/414001m/414001m_vol01.pdf (2) Organizations authorized to receive loans and donations. (ii) A soldiers' monument association. (iii) An incorporated museum or memorial that is operated by a historical society, a historical institution of a State or foreign nation, or a nonprofit military aviation heritage foundation or association incorporated in a State. (iv) An incorporated museum that is operated and maintained for educational purposes only and the charter of which denies it the right to operate for profit. (v) A post of the Veterans of Foreign Wars of the United States or the American Legion or a unit of any other recognized war veterans' association. (vi) A local or national unit of any war veterans' association of a foreign nation recognized by the national government of that nation (or by the government of one of the principal political subdivisions of that nation). (vii) A post of the Sons of Veterans Reserve. (3) Requirements for veterans' organizations. (i) Sponsored by a Military Department. (ii) Evaluated based on its size, purpose, the type and scope of services it renders to veterans, and composed of honorably discharged American soldiers, sailors, airmen, marines, or coastguardsmen. (4) Requirements for museums. (i) Meet State (or equivalent foreign national) criteria for not-for-profit museums. (ii) Have an existing facility suitable for the display and protection of the type of property desired for loan or donation. If the requester has a facility under construction that will meet those requirements, interim eligibility may be granted. (iii) Have a professional staff that can care for and accept responsibility for the loaned or donated property. (iv) Have assets that, in the determination of the loaning or donating service, indicate the capability of the loaner and the borrower to provide the required care and security of historical property. (5) Eligibility determination. (i) Limit donations, loans, or exchanges to property stipulated by 10 U.S.C. 2557, 2572, 2576, and 2576a. Except for relevant records for aircraft and associated engines and equipment (unless authorized under DoD 4160.28-M Volumes 1-3 and DoD Instruction 2030.08), government records may not be released. (ii) Approve the loan, donation, or exchange; process requests for variations from the original agreement; and maintain official records of all donation, loan, and exchange agreements. The approval of exchanges may be delegated at the discretion of the Secretary concerned, and is encouraged for low-dollar transactions. (iii) Establish controls for determining compliance by the recipient organization with the display, security, and usage criteria provided in the loan and donation agreements. (iv) Provide disposition instructions to the recipient organization when loaned or donated property is no longer needed or authorized for continued use. (v) Establish conditions for making donations, loans, or exchanges. (vi) Establish a process ( e.g., (vii) Ensure that correspondence regarding loans, donations, or exchanges is signed by individuals authorized to obligate their organization. (viii) Ensure appropriate DEMIL of the property as prescribed in DoD 4160.28-M Volumes 1-3 before release. If standard DEMIL criteria cannot be applied without destroying the display value, specific DEMIL actions (such as aircraft structural cuts) may be delayed. The recipient organization must agree to assume responsibility for the property DEMIL action, at no cost to the Government, when the item is no longer desired or authorized for display purposes. The recipient organization may also return the property to the Government via the donating Military Department for full DEMIL action. (ix) Loan, donate, or exchange property on an “as is, where is” basis and ensure that the recipient organization agrees to pay all costs incident to preparation, handling, and movement of the property. Military Department contact points for the loan, donation, or exchange of property are at Table 5 of this section. (A) Property may not be repaired, modified, or changed at government expense over and above normal preparation for handling and movement, even if reimbursement is offered for services rendered. (B) Property may not be moved at government expense to a recipient's location or to another location closer to the recipient to prevent or lessen the recipient organization's processing or transportation costs. (C) No charge will be made for the property itself, but all physical processing of the property for the loan or donation will be the responsibility of the recipient organization. The recipient organization will pay all applicable charges before release of the property. Table 5—Military Department Contact Points for Loan, Donation, or Exchange of Property ARMY: (all commodities) Commander U.S. Army Tank Automotive and Armament Command ATTN: AMSTA-IM-OER Warren, MI 48397-5000 Email: [email protected] Telephone: 1-800-325-2920 extension 48469 NAVY: Navy and Marine Corps aircraft, air launched missiles, aircraft engines, and aviation related property: Commanding Officer NAVSUP Weapon Systems Support ATTN: Code-03432-06 700 Robbins Ave. Philadelphia, PA 19111-5098 Obsolete or condemned Navy vessels for donation as memorials; Navy major caliber guns and ordnance; and shipboard materiel: Commander ATTN: NAVSEA-OOD, NC Naval Sea Systems Command 2531 Jefferson Davis Highway Arlington, VA 22242-5160 AIR FORCE: Air Force aircraft, missiles or any other items authorized for donation for display purposes to a museum recipient: NMUSAF/MUX 1100 Spaatz St. Wright-Patterson AFB, OH 45433-7102 The USAF Museum operates a loan program only. Donations are not offered. Any other Air Force item authorized for donation for display purposes (to recipients other than a museum): HQ AFMC/A4RM 4375 Chidlaw Rd., Building 262 Wright-Patterson AFB, OH 45433-5006 MARINE CORPS: Marine Corps assault amphibian vehicles (to recipients other than a museum): Commandant of the Marine Corps ATTN: LPC-2 HQ U.S. Marine Corps 3000 Marine Corps, Pentagon, RM 2E211 Washington, DC 20350 Marine Corps historical property (all other inquiries): Commandant of the Marine Corps ATTN: History and Museum Division (HD) Marine Corps Historical Center 1254 Charles Morris Street SE Washington Navy Yard, DC 20374-5040 U.S. Coast Guard For U. S. Coast Guard historical assets contact COMDT (CG-09224) at mail stop 7031: Commandant (CG-09224) U. S. Coast Guard Headquarters, Douglas A. Munro Building 2703 Martin Luther King Jr. Ave. South East, Stop 7031 Washington, DC 20593-7031 For all other assets contact Commandant (CG-844) at mail stop 7618: Commandant (CG-844) U. S. Coast Guard Headquarters, Douglas A. Munro Building 2703 Martin Luther King Jr. Avenue South East, Stop 7618 Washington, DC 20593-7618 (x) Record assets on property accountability records before they are loaned, donated, or exchanged. (xi) Coordinate with the DoS before a donation, loan, or exchange is formalized with a foreign museum. (xii) Ensure an official authorized to obligate the organization signs a certificate of assurance, as shown at Figure 3 of this section. (xiii) Ensure proper documentation is finalized in accordance with DoD 4160.28-M Volumes 1-3 before the release of any property to an authorized recipient. (A) Use the standard loan agreement in the format prescribed by Figure 4 of this section or a similar document providing the same data for accomplishing property loans. (B) Accomplish property donations made under this authority by use of the conditional deed of gift agreement in the format prescribed in Figure 5 of this section or a similar document providing the same data. (C) Accomplish property exchanges made under this authority by use of the exchange agreement in the format prescribed in Figure 6 of this section or a similar document providing the same data. Items may not be exchanged until a determination is made that the item is not needed for operational requirements by another Military Department. If the council or similar staff review process considers it unlikely the item in question will be needed by another Military Department, screening may be omitted. A museum of one Military Department may not acquire for the purpose of exchanging historical items being screened by another Military Department museum. (xiv) Avoid stockpiling condemned or obsolete combat materiel in anticipation of future exchanges. Items that cannot be exchanged within a 2-year period should be processed for disposal. (xv) Notify exchange recipients that the Department of Defense cannot certify aircraft, components, or parts as airworthy. Aircraft, components, or parts must be certified by the FAA as airworthy before being returned to flight usage. If available, logbooks and maintenance records for FSCAP must accompany the aircraft and FSCAP. If such documentation is not available, or if the aircraft or FSCAP have been crash-damaged or similarly compromised, the aircraft, components, or parts may not be exchanged, unless the FSCAP parts have been removed from the aircraft or component prior to the exchange. Waivers to this FSCAP documentation requirement may be considered on a case-by-case basis and are restricted to “display only” property (not parts); waivers will apply only to the exchange of the whole aircraft, aircraft engines, and aircraft components. The exchange agreement must explicitly cite the lack of documentation. (xvi) Consider any adverse market impact that may result from the exchange of certain items. The Military Department should consult with outside organizations for market impact advice, as appropriate. (xvii) Elect to donate property without conditions; for example, when the administrative costs to the Military Department to perform yearly checks would exceed the value of the property. Unconditional donations are restricted to books, manuscripts, works of art, drawings, plans and models, and historical artifacts valued at less than $10,000 that do not require DEMIL (see Figure 7 of this section). (6) Military departments loans of bedding. (7) Army loans to veterans' organizations. (ii) The Secretary of the Army, in accordance with 10 U.S.C. 4683 and Service-unique regulations prescribed by the Secretary, may conditionally lend or donate excess M-1 rifles (not more than 15), slings, and cartridge belts to any eligible organization for use by that organization for funeral ceremonies of a member or former member of the Military Services, and for other ceremonial purposes. If the loaned or donated properties under paragraph (d)(8)(i) of this section are to be used by the eligible organizations for funeral ceremonies of a member or former member of the Military Services, the Secretary may issue and deliver the rifles, together with the necessary accoutrements and blank ammunition, without charge. (8) Navy loans and donations. (A) Loans and donations made under this authority will be subject to the same guidelines for donations in accordance with 10 U.S.C. 2572. (B) If materiel to be loaned or donated is of historic interest, the application will be forwarded through the Navy Curator. (C) Donations made under this authority must first be referred to the Congress. (D) Donations and loans made under 10 U.S.C. 7545 will be made with a conditional deed of gift (see Figure 5 of this section for sample wording). (ii) In accordance with 10 U.S.C. 7306, the Secretary of the Navy, with approval of Congress, may donate obsolete, condemned, or captured Navy ships, boats, and small landing craft to the States, territories, or possessions of the United States, and political subdivisions or municipal corporations thereof, the District of Columbia, or to associations or corporations whose charter or articles of agreement denies them the right to operate for profit. The Navy restricts the use of donated vessels for use in static display purposes only ( i.e., (A) Applications for ships, boats, and small landing craft will be submitted to the Commander, Naval Sea Systems Command (NSEA 00DG), 2531 Jefferson Davis Highway, Arlington, VA 22240-5160. (B) Before submission of an application, the applicant must locate obsolete, condemned, or captured Navy ships, boats, and small landing craft which are available for transfer. (iii) Each application will contain: (A) Type of vessel desired, or in the case of combatant vessels, the official Navy identification of the vessel desired. (B) Statement of the proposed use to be made of the vessel and where it will be located. (C) Statement describing and confirming availability of a berthing site and the facilities and personnel to maintain the vessel. (D) Statement that the applicant agrees to maintain the vessel, at its own expense, in a condition satisfactory to the Department of the Navy, in accordance with instructions that the Department may issue, and that no expense will result to the United States as a consequence of such terms and conditions prescribed by the Department of the Navy. (E) Statement that the applicant agrees to take delivery of the vessel “as is, where is” at its berthing site and to pay all charges incident to such delivery, including without limitation preparation of the vessel for removal or tow, towing, insurance, and berthing or other installation at the applicant's site. (F) Statement of financial resources currently available to the applicant to pay the costs required to be assumed by a donee. The statement should include a summary of sources, annual income, and annual expenditures exclusive of the estimated costs attributable to the requested vessel to permit an evaluation of funds available for upkeep of the vessel. In the event the applicant will rely on commitments of donated services and materials for maintenance and use of the vessel, such commitments must be described in detail. (G) Statement that the applicant agrees that it will return the vessel, if and when requested to do so by the Department of the Navy, during a national emergency, and will not, without the written consent of the Department, use the vessel other than as stated in the application or destroy, transfer, or otherwise dispose of the vessel. (H) If the applicant asserts it is a corporation or association whose charter or articles of agreement denies it the right to operate for profit, their application must also contain a copy of the organization's bylaws and either: ( 1 ( 2 ( 3 ( i ( ii (I) If the applicant is not incorporated, their application must also include the citation of the law and a certified copy of the association's charter stating it is empowered to hold property and to be bound by the acts of the proposed signatories to the donation agreement. (J) If the applicant is not a State, territory, or possession of the United States, a political subdivision or municipal corporation thereof, or the District of Columbia, the application must also include a copy of a determination by the Internal Revenue Service that the applicant is exempt from tax under the Internal Revenue Code. (K) A notarized copy of the resolution or other action of its governing board or membership authorizing the person signing the application to represent the organization and to sign on its behalf to acquire a vessel. (L) A signed copy of the assurance of compliance. (M) A statement that the vessel will be used as a static display only as a memorial or museum and no system aboard the vessel will be activated or permitted to be activated for the purpose of navigation or movement under its own power. (N) A statement that the galley will not be activated for serving meals. (iv) Upon receipt, the Navy will determine the eligibility of the applicant to receive a vessel by donation. If eligible, the formal application will be processed and notice of intention to donate presented to the Congress as required by 10 U.S.C. 7306, provided the applicant has presented evidence satisfactory to the government that the applicant has adequate financial means to accomplish all of the obligations required under a donation contract. The Navy will have authority to donate only after the application has been before the Congress for a period of 60 days of continuous session without adverse action by the Congress in accordance with 10 U.S.C. 7306. (v) All vessels, boats, and service craft, donated in accordance with 10 U.S.C. 7306, will be used as static displays only for use as memorials and cannot be activated for the purpose of navigation or movement under its own power. Donations of vessels under any other authority of this section are subject to certain inspection and certification requirements. Applicants for vessels or service craft will be advised in writing by the office taking action on the applications that, should their request be approved and before operation of the vessel or service craft, one of the following stipulations will apply: (A) The donee agrees that if the vessel is 65 feet in length or less, it may not be operated without a valid certificate of inspection issued by the U.S. Coast Guard, while carrying more than six passengers, as defined in 46 U.S.C. 2101(21)(B). (B) The donee agrees that if the vessel is more than 65 feet in length, it may not be operated without a valid certificate of inspection issued by the U.S. Coast Guard. (vi) In accordance with 10 U.S.C. 7546 and subject to the approval of the Navy Museum Curator, the nameplate or any small article of a negligible or sentimental value from a ship may be loaned or donated to any individual who sponsored that ship provided that such loan or donation will be at no expense to the Navy. (9) Donation of excess chapel property. (10) Disposition after use of special donations (gifts), loans, and exchanges. (A) For materiel no longer desired or authorized for continued use by a recipient organization, the Military Department will advise the recipient organization if it wants to repossess the property. Regardless of the determination made, care will be taken to ensure the recipient organization fulfills its responsibility to finalize the disposition action at no cost to the government. Repossession of the property will be governed by the property's historical significance, its potential for use in behalf of other requests, or its estimated sale value, if sold by the Department of Defense. Repossession of property will be documented; copies of the documentation will be retained by the donee and lender. (B) Based on type of property, its location, etc., it is not always feasible to require the physical movement of the property to the nearest DLA Disposition Services site. In these cases, the owning Military Department may elect to work with DLA Disposition Services for receipt and sale in-place, when economically feasible. (ii) Return of property donated to the Navy is subject to the approval of the Curator for the Department of the Navy. Any article, materiel, or equipment, including silver service, loaned or donated to the naval service by any State, group, or organization may be returned to the lender or donee in accordance with 10 U.S.C. 7546. When the owner cannot be located after a reasonable search, or if, after being offered the property, the owner states in writing that the return of the property is not desired, the property will be disposed of in the same manner as other surplus property. (e) Disaster assistance for States. (1) 42 U.S.C. chapter 68, also known and referred to in this rule as “The Stafford Act” authorizes federal assistance to States, local governments, and relief organizations. Upon declaration by the President of an emergency or a major disaster, under, the Stafford Act, the State receiving the declaration is notified immediately and a notice of the declaration is published in the Federal Register (2) Excess personal property may be loaned to State and local governments for use or distribution for emergency or major disaster assistance purposes. Such uses may include the restoration of public facilities that have been damaged as well as the essential rehabilitation of individuals in need of major disaster assistance. The availability of Federal assistance under the Stafford Act is subject to the time periods prescribed in FEMA regulations. (f) Academic institutions and non-profit organizations. (1) Under an educational partnership (or other) agreement, and consistent with 10 U.S.C. 2194, the Secretary of Defense authorized the director of each defense laboratory to enter into one or more educational partnership agreements with U.S. educational institutions for the purpose of encouraging and enhancing study in scientific disciplines at all levels of education. The educational institutions will be local educational agencies, colleges, universities, and any other nonprofit institutions that are dedicated to improving science, mathematics, and engineering education. The point of contact is the DoD Technology Transfer Program Manager, Suite 1401 Two Skyline Place, 5203 Leesburg Pike, Falls Church, VA 22041-3466. (2) In accordance with 15 U.S.C. 3710(i), the director of a DoD laboratory may directly transfer (donate) laboratory ( e.g., (3) Determinations of property suitable for donation will be made by the head of the laboratory. Property will be screened within the DoD laboratory and scientific community prior to release. (4) Laboratories should be aware that some property might be environmentally regulated and, if exported, may require a U.S. DoS or Commerce export license, including certain circumstances where exports to foreign parties take place in the U.S. Moreover, some property may require DEMIL. Standard eligibility criteria must be ensured and a screening process for determining trade and security control risk are mandatory. § 273.9 Through-life traceability of uniquely identified items. (a) Authority and scope Property accountability. http://www.acq.osd.mil/dpap/UID/ ( attachments/832003p1-20070420.pdf e.g., (2) IUID. http://www.dtic.mil/whs/directives/corres/pdf/832004p.pdf http://www.acq.osd.mil/dpap/pdi/uid/docs/mil-std130N_ch1.pdf (3) Identification marking of U.S. military property. (4) Registration of UIIs. (b) Updating the DoD IUID Registry Obtaining user access. https://iuid.logisticsinformationservice.dla.mil/BRS (2) Life-cycle events for materiel disposition. (3) Updating procedures. https://iuid.logisticsinformationservice.dla.mil Subpart B—Reutilization, Transfer, and Sale of Property § 273.10 Purpose. (a) This part is composed of several subparts, each containing its own purpose. In accordance with the authority in DoD Directive 5134.12, “Assistant Secretary of Defense for Logistics and Materiel Readiness (ASD(L&MR)),” DoD Instruction 4140.01, “DoD Supply Chain Materiel Management Policy,” and DoD Instruction 4160.28, “DoD Demilitarization (DEMIL) Program,” this part establishes the sequence of processes for the disposition of personal property of the DoD Components. (b) This subpart: (1) Implements policy for reutilization, transfer, excess property screening, and issue of surplus property and foreign excess personal property (FEPP), scrap released by qualified recycling programs (QRPs), and non-QRP scrap. (2) Provides guidance for removing excess material through security assistance programs and foreign military sales (FMS). (3) Provides detailed instructions for the sale of surplus property and FEPP, scrap released by QRPs, and non-QRP scrap. § 273.11 Applicability. (a) This subpart applies to the Office of the Secretary of Defense, the Military Departments, the Office of the Chairman of the Joint Chiefs of Staff and the Joint Staff, the Combatant Commands, the Office of the Inspector General of the Department of Defense, the Defense Agencies, the DoD Field Activities, and all other organizational entities within the Department of Defense (hereinafter referred to collectively as the “DoD Components”). (b) 41 CFR chapters 101 and 102, also known as the Federal Property Management Regulation and Federal Management Regulation (FPMR and FMR), and 40 U.S.C. subtitle I, also known as the Federal Property and Administrative Services, take precedence over this part if a procedural conflict exists. § 273.12 Definitions. Unless otherwise noted, these terms and their definitions are for the purpose of this subpart: Abandonment and destruction (A/D). (1) Is abandoned and a diligent effort to determine the owner is unsuccessful. (2) Is uneconomical to repair or the estimated costs of the continued care and handling of the property exceeds the estimated proceeds of sale. (3) Has an estimated cost of disposal by A/D that is less than the net sales cost. Accountability. Accountable officer. Acquisition cost. Ammunition. Batchlot. Bid. Bidder. Commerce control list (CCL) items (formerly known as strategic list item). Component. Continental United States (CONUS). Contractor inventory. (2) Any property for which the USG is obligated to or has an option to take over under any type of contract resulting from changes in the specifications or plans or termination of such contract (or subcontract) before completion of the work, for the convenience of or at the option of the USG. Defense Logistics Agency (DLA) Disposition Services. DLA Disposition Services site. Demilitarization (DEMIL) Code A. DEMIL. Disposal. Disposition. Diversion. DoD Activity Address Code (DoDAAC). DoD Item Unique Identification (IUID) Registry. Donation. Educational institution. End of screening date. Estimated fair market value. Excess personal property. Domestic excess. i.e., (2) DoD Component excess. (3) Foreign excess personal property (FEPP). Federal civilian agency (FCA). e.g. Federal condition code. (1) Disposal condition code (DCC). (2) Supply condition codes. FEPP. Foreign military sales (FMS). Foreign purchased property. Generating activity (“generator”). Government furnished equipment. Government furnished materiel. GSAXcess®. Hazardous property (HP). (1) Has a flashpoint below 200 °F (93 °C) closed cup, or is subject to spontaneous heating or is subject to polymerization with release of large amounts of energy when handled, stored, and shipped without adequate control. (2) Has a threshold limit value equal to or below 1,000 parts per million for gases and vapors, below 500 milligrams per cubic meter (mg/m 3 3 (3) Causes 50 percent fatalities to test animals when a single oral dose is administered in doses of less than 500 mg per kilogram of test animal weight. (4) Is a flammable solid as defined in 49 CFR 173.124, or is an oxidizer as defined in 49 CFR 173.127, or is a strong oxidizing or reducing agent with a half cell potential in acid solution of greater than +1.0 volt as specified in Latimer's table on the oxidation-reduction potential. (5) Causes first-degree burns to skin in short-time exposure or is systematically toxic by skin contact. (6) May produce dust, gases, fumes, vapors, mists, or smoke with one or more of the characteristics in the course of normal operations. (7) Produces sensitizing or irritating effects. (8) Is radioactive. (9) Has special characteristics which, in the opinion of the manufacturer, could cause harm to personnel if used or stored improperly. (10) Is hazardous in accordance with 29 CFR part 1910, also known as the Occupational Safety and Health Standards. (11) Is hazardous in accordance with 49 CFR parts 171 through 179. (12) Is regulated by the Environmental Protection Agency in accordance with 40 CFR parts 260 through 280. Hazardous waste (HW). Identical bid. Industrial scrap. Information technology. (1) Requires the use of such equipment. (2) Requires the use to a significant extent of such equipment in the performance of a service or the furnishing of a product. Installation. International organizations. Interservice. Inventory adjustments. Inventory control point (ICP). e.g., Item unique identification (IUID). Law enforcement agencies (LEAs). Local screening. MAP property. Marketing. Material potentially presenting an explosive hazard (MPPEH). e.g., e.g., e.g., Munitions list item (MLI). Museum, DoD or Service. Mutilation. National stock number (NSN). Nonappropriated funds (NAF). NAF property. Nonprofit institution. Personal property. Precious metals recovery program (PMRP). Precious metals (PM). Privately owned personal property. Qualified recycling programs (QRP). Radioactive material. Reclamation. e.g., Responsibility criteria. Responsive bid. Restricted parties. http://export.gov/ecr/eg_main_023148.asp. Reutilization. e.g., Reutilization screening. Sales contract. Sales contracting officer (SCO). Scrap. Screening. Screening period. Security assistance. Small arms and light weapons. Solid waste. Special programs. https://www.dispositionservices.dla.mil/rtd03/miscprograms.shtml State agency for surplus property (SASP). State or local government. Transfer. Transfer order. Trade security control (TSCs). Unique item identifier (UII). Usable property. Wash-post. Zone of interior (ZI). § 273.13 Policy. It is DoD policy consistent with 41 CFR chapters 101 and 102 that excess DoD property must be screened and redistributed among the DoD Components, and reported as excess to the GSA. Pursuant to 40 U.S.C. 701, DoD will efficiently and economically dispose DoD FEPP. § 273.14 Responsibilities. (a) The Assistant Secretary of Defense for Logistics and Materiel Readiness (ASD(L&MR)), under the authority, direction, and control of the USD(AT&L), and in accordance with DoD Directive 5134.12: (1) Develops DoD materiel disposition policies, including policies for FEPP. (2) Oversees the effective implementation of the DoD materiel disposition program. (3) Approves changes to FEPP procedures as appropriate to support contingency operations. (b) The Director, Defense Logistics Agency (DLA), under the authority, direction, and control of the Under Secretary of Defense for Acquisition, Technology, and Logistics, through the Assistant Secretary of Defense for Logistics and Materiel Readiness (ASD(L&MR)): (1) Administers the worldwide Defense Materiel Disposition Program for the reutilization, transfer, screening, issue, and sale of FEPP, excess, and surplus personal property. (2) Implements guidance issued by the ASD(L&MR) or other organizational elements of the OSD and establishes system concepts and requirements, resource management, program guidance, budgeting and funding, training and career development, management review and analysis, internal control measures, and crime prevention for the Defense Materiel Disposition Program. (3) Annually provides to ASD(L&MR) a summary of sales proceeds from recycling transactions in accordance with 10 U.S.C. 2577. (4) Ensures prompt processing of monthly sales proceeds under the QRP to DoD Components for reconciliation of sales proceeds and transactions. (c) The DoD Component Heads: (1) Implement the procedures prescribed in this subpart and ensure that supplemental guidance and procedures are in accordance with 41 CFR chapters 101 and 102. (2) Reutilize, transfer, screen, issue and sell FEPP, excess and surplus personal property according to the procedures in § 273.15(a) and (c). (3) Treat the disposal of DoD property as an integral part of DoD Supply Chain Management; ensure that disposal actions and costs are a part of “end-to-end” management of items and that disposal of property is a planned event at all levels of their organizations. (4) Furnish the Director, DLA, with mutually agreed-upon data necessary to administer the Defense Materiel Disposition Program. (5) Provide administrative and logistics support, including appropriate facilities, for the operations of tenant and related off-site DLA Disposition Services field activities under inter-Service support agreements (ISSAs). (6) Dispose HP specifically designated as requiring Military Department processing. (7) Request DLA Disposition Services provide sales services, as needed, for recyclable marketable materials generated as a result of resource recovery programs. (8) Monitor, with DLA Disposition Services Site personnel, all property sent to landfills to ensure no economically salable property is discarded. (9) Report, accurately identify on approved turn in documents, and turn in all authorized scrap generations to servicing DLA Disposition Services Sites. (10) Authorize installation commanders, as appropriate, to sell directly recyclable and other QRP materials, or to consign them to the DLA Disposition Services for sale. § 273.15 Procedures. (a) Sale of surplus and FEPP, scrap generated from QRPS, and non-QRP scrap Authority and scope FPMR and FMR. (ii) Additional guidance. http://www.dtic.mil/whs/directives/corres/pdf/414062p.pdf (B) 31 U.S.C. 3711-3720E provides an additional statutory requirement applicable to the sale of personal property. (C) 48 CFR part 33 provide additional guidance on handling disputes from the sale of personal property. (D) 48 CFR subpart 9.4 of the Federal Acquisition Regulation (FAR), current edition, provides direction on the debarment or suspension of individuals or entities. (E) Sales of FEPP, although briefly addressed in the FMR, are managed by the agency head and must be in compliance with foreign policy of the United States and the terms and conditions of any applicable host-nation agreement. For additional information on processing FEPP, see Enclosure 4 to DoD Manual 4160.21, Volume 2. (F) DoD Directive 3230.3, “DoD Support for Commercial Space Launch Activities” (available at http://www.dtic.mil/whs/directives/corres/pdf/323003p.pdf (2) Exclusions. (i) The Strategic and Critical Materials Stock Piling Act (50 U.S.C. 98 et seq. (ii) The Department of Transportation Maritime Administration has jurisdiction over the disposal of vessels of 1,500 gross tons or more that the Secretary of Transportation determines to be merchant vessels or capable of conversion to merchant use, excluding specified combatant vessels. (iii) Under the provisions of 10 U.S.C. 2576, the Secretary of Defense may sell designated items (such as pistols, revolvers, shotguns, rifles of a caliber not exceeding .30, ammunition for such firearms, and other appropriate equipment) to State and local law enforcement, firefighting, homeland security, and emergency management agencies, at fair market value if the designated items: (A) Have been determined to be surplus property. (B) Are certified as being necessary and suitable for the operation and exclusive use of such agency by the Governor (or such State official as he or she may designate) of the State in which such agency is located. (C) Do not include used gas masks and any protective body armor. (iv) DLA Disposition Services provides a sales service to the DoD pursuant to the exchange or sale according to the procedures in DoD Manual 4140.01 that implement the authority in 41 CFR part 102-39; however, general and specific provisions through this method of sale are not addressed in this subpart. More information may be obtained from the DLA Disposition Services Exchange Sale Web site at http://www.dispositionservices.dla.mil/sales/typesale.shtml. (3) Sales of surplus property, FEPP, scrap generated by QRPs, and other scrap. (ii) DoD Components are responsible for disposing of surplus property, FEPP, scrap released by QRPs, and other scrap through sales to the general public and State and local governments through execution of an awarded contract. (iii) The Military Departments are authorized to sell eligible scrap released by their respective QRPs and non-excess property eligible for exchange or sale without the involvement of DLA Disposition Services in accordance with their internal operating guidance, DoD Manual 4140.01, and 41 CFR chapters 101 and 102. (iv) DoD Components advertise excess and surplus personal property for sale only after all prescribed screening actions are taken, unless screening is not required. See DoD Manual 4160.21 Volume 4 for exempt items. (v) Sales actions include planning, merchandising, pre-award reviews, bid evaluation and award, contract administration, proceeds receipt and disbursement, and releasing the property. (vi) Information on surplus and FEPP sales can be obtained from the DLA Customer Contact Center, accessible 24 hours a day, 7 days a week on the DLA Disposition Services Government Sales Web site at https://www.dispositionservices.dla.mil/sales/index.shtml (vii) Within the CONUS, DLA Disposition Services has partnered with a commercial firm to sell usable, non-hazardous surplus demilitarization (DEMIL) Code A and safe to sell Q property that is not reutilized, transferred, or donated. The commercial venture partner schedules and holds sales of property released to it by DLA Disposition Services. DLA Disposition Services has partnered with a commercial firm to sell scrap property. The scrap venture partner schedules and holds sales of scrap property released to it by DLA Disposition Services. (viii) DLA Disposition Services conducts the balance of surplus and FEPP sales. This includes hazardous and chemical sales and DEMIL- and mutilation-required property and scrap sales in controlled property groups. (A) DoD Components implement controls to mitigate security risks associated with the release or disposition of DEMIL Code B MLI and DEMIL Code Q CCL items that are sensitive for reasons of national security. Certain categories of DEMIL Q items that pose no risk to national security will be available for reutilization, transfer, or donation (RTD) and sales following normal procedures. However, only FEPP with DEMIL Code A (no export license requirements except to restricted parties) may be sold in foreign countries that are not restricted parties, in accordance with 15 CFR parts 730 through 774. DEMIL B and DEMIL Q items, including those posing no risk to national security are not permitted for sale. ( 1 ( 2 ( 3 https://www.DispositionServices.dla.mil/asset/govegeo1.html (B) DoD Components may offer for sale any property designated as unsafe for use as originally intended, with mutilation as a condition of sale. DoD Components incorporate the method and degree of mutilation into the sales offering, as required by an official notification of the safety defects. The sales offering must include a condition of sale stipulating that title of the property cannot pass from the Government to the purchaser until DoD representatives have certified and verified the mutilation has been satisfactorily accomplished and have documented this certification. (C) SCC Q materiel with Management Code S (as defined in DLM 4000.25-1 is hazardous to public health, safety, or national security. If sold, it must require mutilation as a condition of sale. Property assigned SCC Q with Management Code O may be offered for sale without mutilation as a condition of sale, but the seller must ensure that all sales include a restrictive resale provision. In addition, any sales offerings must indicate that the restrictive resale provision is to be perpetuated to all future sales to deter reentry of the materiel to the DoD supply system. (D) Hazardous property may be offered for sale with appropriate terms and conditions. Prior to award, DoD Components conduct a pre-award review to determine whether the prospective purchaser meets the responsibility criteria in 41 CFR chapter 102. The prospective purchaser must display the ability to comply with applicable laws and regulations before the DoD Components can make an award. (E) Only FEPP with DEMIL Code A (no export control requirements except to restricted parties) may be offered for sale in foreign countries that are not restricted parties in accordance with 15 CFR parts 730 through 774 and with additional DoD guidance in DoD 4160.28-M Volumes 1-3. The sales offering must include terms and conditions relating to taxes and duties, import stipulations, and compliance with international and local laws and regulations. See Enclosure 4 to DoD Manual 4160.21, Volume 2 for additional information. (F) Other types of sales offerings for property requiring special handling must include applicable terms and conditions. (ix) All persons or organizations are entitled to purchase property offered by DLA Disposition Services except for: (A) Anyone under contract to conduct a specific sale, their agents or employees, and immediate members of their households. (B) DoD military and civilian personnel and military and civilian personnel of the United States Coast Guard (USCG) whose duties include any functional or supervisory responsibilities for or within the Defense Materiel Disposition Program, their agents, employees, and immediate members of their households. (C) Any persons or organizations intending to ship FEPP, excess and surplus personal property to restrictedparties. See http://pmddtc.state.gov/embargoed_csuountries/index.html https://demil.osd.mil/ http://treas.gov/offices/enforcement/ofac/programs (D) Persons under 18 years of age. (E) Individuals or firms who are ineligible to be awarded government contracts due to suspension or debarment. See the GSA Excluded Parties List at http://epls.gov https://demil.osd.mil/ http://treas.gov/offices/enforcement/ofac/sdn/ http://bis.doc.gov/complianceandenforcement/liststocheck.htm. (F) Persons or entities who wish to purchase MLI or CCL items who do not meet the requirements to receive an end user certificate (EUC) as specified in 22 U.S.C. 2778 et seq., https://demil.osd.mil/ http://export.gov/ecr/eg_main_023148.asp. (x) Disposable assets (FEPP, scrap, NAF property, disposable (MAP property, etc.) may not be sold directly or indirectly to restricted parties or any other areas designated by DoD 4160.28-M Volumes 1-3. (xi) DoD Components will update the DoD IUID Registry when an item of personal property with a UII is declared FEPP, excess and surplus personal property and is subject to reutilization, transfer, or sale. The procedures required to update the DoD IUID Registry are in § 273.9. (4) Responsibilities in selling personal property Selling agencies (A) Determine whether to sell as the holding agency or request another agency to sell on behalf of the holding agency. (B) Ensure the sale complies with the provisions of 40 U.S.C. 549, and any other applicable laws. (C) Issue internal guidance for utilizing methods of sale stipulated in subchapter B of 41 CFR chapter 102, and promote uniformity of sales procedures. (D) Obtain appropriate authorization to conduct sales of certain property or under certain conditions ( e.g., (E) Ensure that all sales are made after publicly advertising for bids, except as provided for negotiated sales in 41 CFR 102-38.100 through 102-38.125. (F) Document the required terms and conditions of each sale, including but not limited to those terms and conditions specified in 41 CFR 102-38.75. (G) Sell personal property upon such terms and conditions as the head of the agency deems appropriate to promote fairness, openness, and timeliness. Standard Government forms ( e.g., (H) Assure that only representatives designated in writing by the selling agency as selling agent representatives (SARs) are appointed to approve the sale and bind the United States in a written contractual sales agreement. The DLA Disposition Services equivalent of SARs are SCOs. The selling agency determines the requirements for approval ( e.g., (I) Adequately train SARs in regulatory requirements and limitations of authority. Ensure SARs are cognizant in identifying and referring matters relating to fraud, bribery, or criminal collusion to the proper authorities in accordance with 41CFR 102-38.50 and 102-38.225. (J) Obtain approvals as necessary prior to award of the property ( e.g., (K) Be accountable for the care, handling, and associated costs of the personal property prior to its removal by the buyer. (L) Reconcile property and financial records to reflect the final disposition. (M) Make the property available to FCAs when a bona fide need exists and when no like items are located elsewhere prior to transfer of title to the property, to the maximum extent practicable. (N) Subject small quantities of low dollar value property in poor condition to the A/D Economy Formula (see Enclosure 3 to DoD Manual 4160.21, Volume 2). If there is no reasonable prospect of disposing of the property by sale (including a scrap sale), dispose of the property with the A/D processes. (O) Ensure that the DoD IUID Registry is updated for DoD personal property items marked with a UII in accordance with § 273.6. (ii) Sales conducted by DLA Disposition Services. (A) Carefully consider all factors and determine the best method of sale for personal property utilizing identification, segregation, merchandising, advertising, bid evaluation, and award principles to protect the integrity of the sales process. (B) Utilize any publicly accessible electronic media for providing information regarding upcoming sales, invitations for bid (including sales terms and conditions), acceptance of bids, and bid results. (C) Provide direction to the DLA Disposition Services site through its internal operating procedures and automated systems. (D) Verify that personal property items marked with a UII and offered for sale have been updated in the DoD IUID Registry. (iii) Authorized methods of sale General. 1 4 ( 1 ( 2 ( 3 ( 4 ( i ( ii ( iii ( iv ( v e.g., ( vi ( vii ( viii e.g., ( ix ( 5 ( i ( ii (B) Sales of surplus, foreign excess, and other categories of property. 1 5 ( 1 ( 2 (iv) Negotiated sales reporting. (A) A description of the property. (B) The acquisition cost and date. If not known, an estimate of the acquisition cost, identified as such. (C) The estimated fair market value, including the date of the estimate and name of the estimator. (D) The name and address of purchaser. (E) The date of sale. (F) The gross and net sales proceeds. (G) A justification for conducting the negotiated sale. (v) GSA or DoD-authorized retail method of sale. (A) Retail sales of surplus, FEPP, and abandoned privately owned property may be conducted whenever such a program can effectively and economically be used to supplement other methods of sale. Retail sales must be approved in writing at an agency level on a case-by-case basis, and the approval must specify the quantities and types of property and time period covered. These authorizations are limited to specific situations and types of property for which deviation can be fully justified. In addition: ( 1 ( 2 ( 3 ( 4 ( 5 ( 6 ( 7 (B) Approval in accordance with 41 CFR chapters 101 and 102 is required to sell scrap by the retail sale method. (C) Only trained cashiers are authorized to collect and deposit proceeds received from a retail sale. Retail sales are open to the public and all USG personnel except: ( 1 ( 2 1 (vi) Market impact. (B) Property reporting and sale schedules are developed to ensure expeditious property disposal, maximum competition, maximum sale proceeds, good public relations, and uniform workload. (C) The selling agency will provide advance notice of all proposed or scheduled competitive bid sales (except negotiated) of surplus usable property. This includes property: ( 1 ( 2 ( 3 (5) Advertising to promote free and open competition. (i) Bring property offered for sale to the attention of the buying public by free publicity and paid advertising. (ii) Make every effort to obtain maximum free publicity through sites such as a Government-wide point of entry, https://www.fedbizopps.gov. (iii) Employ the amount of paid advertising commensurate with the type and value of property being sold. (iv) Distribute sale offerings to prospective purchasers before the first day of the inspection period. (6) Pre-sale activities Preparation and distribution of sale offerings www.dispositionservices.dla.mil (B) Establish a sales offering file that contains information about the property offered for sale from initiation to bid opening ( e.g., (C) Prepare sale offerings to provide prospective purchasers with general information and instructions. (D) Include in each offering the specific conditions of sale, the contents of which are determined by the selling agency. The SF 114 series may be used to document the terms and conditions of a sale, but their use is not mandatory. Conditions of sale include, but are not limited to: ( 1 ( 2 ( 3 ( 4 ( 5 ( 6 ( 7 ( 8 ( 9 ( 10 ( 11 ( 12 ( 13 ( 14 ( 15 ( 16 (E) DEMIL-required MLI property may not be sold unless DEMIL has been accomplished or it is offered for sale with DEMIL as a condition of sale. Incorporate the method and degree of DEMIL into the sales offering. ( 1 ( 2 ( 3 (ii) Inspections. (iii) Bid deposits. (iv) PM bid deposits. (v) Payments. (B) Acceptable forms of payment include but are not limited to: ( 1 e.g., ( 2 ( 3 ( 4 ( 5 1 5 ( 6 ( i ( ii e.g., ( iii ( 7 ( 8 ( i ( ii (vi) Transfer of title. (A) By providing to the purchaser a bill of sale. (B) By notification within a contract clause stipulating when the transfer is affected. For instance: ( 1 ( 2 (C) By providing certifications required from the buyer prior to a transfer of title. An SF 97, “Certificate of Release of a Motor Vehicle,” (available at http://www.gsa.gov/forms (vii) Defaults. (A) If the purchaser fails to cure the default, the selling agency is entitled to collect or retain liquidated damages as specified in the sales offer or contract. (B) If a bid deposit was required and the bidder secured the deposit with a deposit bond, the selling agency must issue the notice of default to the bidder and the surety company. (viii) Disputes. (7) Bidder eligibility criteria. http://epls.gov https://demil.osd.mil/. (ii) Personal property may be sold to a federal employee whose agency does not prohibit the employees from purchasing such property. Unless allowed by a federal or agency regulation, employees having non-public information regarding property offered for sale may not participate in that sale. This applies to an immediate member of the employee's household. (8) Suspension and debarment of bidders. (ii) Appointed SARs and SCOs will: (A) Prepare recommendations for suspension or debarment from the sale of Federal property and acquisition contracts. (B) Forward them to their respective servicing legal offices. (C) Prepare reports recommending suspension or debarment using the procedures described in 48 CFR subpart 209.4 of the Defense FAR Supplement, current edition, in all cases where purchasers are recommended for suspension or debarment. (iii) In addition to applicable guidance in 48 CFR subpart 9.4 and 48 CFR 45.602-1, 52.233-1, and 14.407 of the FAR and 48 CFR subpart 209.4 of the Defense FAR Supplement, current edition, contractors who are suspended, debarred, or proposed for debarment are also excluded from conducting business with the government as agents or representatives of another contractor. Firms or individuals who submit bids on sale solicitations on behalf of suspended or debarred contractors, or who in any other manner conduct business with the government as agents or representatives of suspended or debarred contractors, may be treated as affiliates as described in 48 CFR 9.403 of the FAR, and may be suspended or debarred. (iv) Parties who violate trade security control (TSC) policies may be recommended for debarment or suspension. (9) Indebted bidders and purchasers. (ii) Circumstances where the SAR or SCO must initiate action include: (A) At bid opening. Bidders can bid if they cure the debt prior to the opening. (B) As the result of monies owed the contractor as a refund. (C) As a result of monies received for bid deposit. (D) As a result of failure to make payment for overages, ancillary charges, etc. (E) As a result of affiliation with suspended bidder. (iii) Checks received for debts will be deposited immediately and the bidder will not be notified until the check has cleared its bank. Cash or negotiable instruments will be deposited immediately. (iv) SARs or SCOs will contact the bidder and advise that the monies have been deposited to offset the specific indebtedness. (v) If a SAR or SCO suspects affiliation, the SAR or SCO will contact the bidder and advise that the monies have been deposited according to the procedures in 31 U.S.C. 3711-3720E for the collection of debts owed to the United States. (10) Bid evaluation Responsive bids and responsible bidders. (B) Bidders do not have to use authorized bid forms. The bid may be considered when the bidder agrees to all of the terms and conditions and acknowledges that the offer may result in a binding contract award. (C) The selling agency must determine that the bidder is a responsible person or represents a responsible entity. (ii) Late bids. (iii) Bid modification or withdrawal. (B) The selling agency representative may consider late bid modifications to an otherwise successful bid at any time, but only when it makes the terms of the bid more favorable to the government. (iv) Mistakes in bids prior to award. (B) The selling agency head or designee may delegate the authority to make administrative decisions regarding mistakes in bid to a central authority or alternate. This delegation may not be re-delegated by the authority or alternate. (C) A signed copy of the administrative determination must be included in the contract file and provided to the Government Accountability Office, when requested. (v) Bid rejections. (vi) Identical bids. e.g., (vii) Suspected collusion. (viii) Protests. (11) Awarding sales contracts Selling agents. (A) Be appointed by agency heads or their designees to act as selling agents for the USG. (B) Enter into and administer contracts for the sale of government property pursuant to the provisions of 40 U.S.C. 101 et seq. (C) Award and distribute contracts to responsible bidders whose bids conform to the sales offering and are the most advantageous to the government. (D) Be authorized to reject bids in accordance with paragraph (a)(10)(v) of this section. (E) Sign under the title of “Sales Agency Representative” or “Sales Contracting Officer.” (F) Sign all contracting documentation on behalf of the USG. (G) Be responsible for the proper distribution of sales proceeds. (ii) Approvals required for sales and awards. (B) Selling agencies will notify the U.S. Attorney General whenever an award is proposed for personal property with an estimated fair market value of $3 million or more or if the sale involves a patent, process, technique, or invention per 41 CFR 102-38.325. Selling agencies will otherwise comply with all requirements of 41 CFR chapter 102 including but not limited to the prohibition to dispose any such item until confirmation from the U.S. Attorney General that the proposed transaction would not violate antitrust laws. (C) The head of a selling agency or designee must approve all negotiated sales of personal property. Selling agencies must submit explanatory statements for each sale by negotiation of any personal property with an estimated fair market value in excess of $15,000 through GSA to the House and Senate Oversight Committee to obtain approval for the sale in accordance with 40 U.S.C. 549. (iii) Processing mistakes in bid after award, claims, disputes, and appeals. (12) Notification process for dissemination of awards information. (ii) Bids are disclosed as they are submitted on spot bids or auctions. (13) Contract administration. (i) Disseminating award information. (ii) Billing. (iii) Default and liquidation. (iv) Establishing contract folders, including file maintenance and disposition. (A) Contract administration files will consist of a sale folder, financial folder, individual contract folder(s), and an unsuccessful bids folder for each sale. (B) Selling agencies will develop procedures for maintaining, completing, reviewing, and auditing these files. All pertinent documentation, including EUC, licenses, pre-award reviews, etc., must be included in the files. (C) Documentation found in these files may be subject to 5 U.S.C. 552, also known as the Freedom of Information Act. All Privacy Act, privileged, exempt, classified, For Official Use Only, or sensitive information must be obliterated prior to release to the public. (v) Collection and distribution of sales proceeds. (vi) Ensuring all requirements of the contract ( e.g., (vii) Making modifications to contracts resulting from changes to the original contract. (viii) Handling public requests for information. (ix) Timely review and closure of each contract. (x) Timely review and closure of each sale. (14) Cashier functions and SAR or SCO responsibilities. (ii) Cashiers must credit sales proceeds in accordance with chapter 5 of Volume 11A of DoD 7000.14-R, “Department of Defense Financial Management Regulations (FMRs)” (available at http://comptroller.defense.gov/fmr/current/11a/11a_05.pdf (15) Inquiries regarding suspended or debarred bidders. (16) Release requirements following sales. (ii) Prior to releasing sold property, assigned personnel will: (A) Verify the sale items to be delivered or shipped to purchasers against the sale documents to prevent theft, fraud, or inappropriate release of property. (B) When DLA Disposition Services is managing the sale and where an in-place receipt memorandum of understanding (MOU) has been executed, installation commanders will provide, by letter designation and upon request from DLA Disposition Services site, the names, telephone numbers, and titles of those non-DLA Disposition Services site personnel authorized to release property located at their activities. As changes occur, installation commanders will provide additions, deletions, and revisions in writing to DLA Disposition Services. (C) Weigh property sold by weight at the time of delivery to the purchaser. (D) Count or measure property sold by unit at the time of delivery. (iii) Purchasers are required to pay, before delivery, the purchase price of item(s) to be removed, based upon the quantity or weight as set forth in the sale offering, except for term sales. If prepayment of an overage quantity is not practicable or possible, payment will be due upon issuance of a statement of account after release of property. Sales of property to State and local governments do not require payment prior to removal. The DLA Disposition Services contract with its sales partners does not require payment prior to delivery of property to State and local governments only. (17) Withdrawal from sale. (ii) In many instances, the property remains at a DLA Disposition Services site after the title has been transferred. This property is ineligible for withdrawal to satisfy DoD needs. If the DoD Component intends to pursue purchasing the property from the commercial partner, transactions must be handled between the partner and the DoD Component without intervention from the DLA Disposition Services. (iii) Pursuant to 41 CFR chapter 102, due to the potential for adverse public relations, every effort will be made to keep withdrawals from sales to a minimum. These efforts will include searching for assets elsewhere in the disposal process. Exceptions to this policy will be implemented only when all efforts to otherwise satisfy a valid need have been exhausted and the withdrawal action is determined to be cost effective and in the best interest of the government. DoD Component heads will ensure that withdrawal authority is stringently controlled and applied. (iv) Make requests to the selling agency by the most expeditious means. With the exception of ICP or IMM and NMCS orders, requests will provide full justification including a statement that the property is needed to satisfy a valid requirement. (v) Withdrawals may not be processed subject to property inspection for acceptability. Inspect property before requesting withdrawal. (vi) Orders submitted by ICPs or IMMs do not require justification statements before award. (vii) With the exception of ICPs and IMMs, minimum written information required in the package for withdrawal requests includes: (A) Detailed justification as to why the property is required, including how the property will be used; such as applicability of materiel to active weapons systems. (B) Mission impact statement from a support, procurement, and funding standpoint if property is not withdrawn from sale ( e.g., (C) A summary of efforts made to find assets meeting the requirement from other sources, including consideration of substitute items. (viii) When the DLA Office of Investigations, TSC Assessment Office, determines that property was incorrectly described, and that TSC or DEMIL requirements are applicable, property will either be withdrawn or a provision made to accomplish TSC or DEMIL, as appropriate. The TSC Assessment Office may request withdrawal of property and suspend further action regarding the property until the matter is resolved in accordance with the procedures in DoD Instruction 2030.08. (ix) As property moves through the sales cycle, constraints are placed on requests for withdrawals from sale. (A) The area manager can approve requests for withdrawal during the period between the end of screening and the date the property is referred to DLA Disposition Services for sale cataloging or until a delivery order is signed by the commercial venture partner. The area manager can also approve withdrawals prior to bid opening for items on authorized local sales. (B) DLA Disposition Services can approve withdrawal requests from date of referral until the property is awarded. DLA Disposition Services can also return requests for withdrawal after award that do not include the required written information. (x) DLA approval, with DLA legal concurrence, is required on any withdrawal request after the award but before removal. (xi) When title has passed to the purchaser, the requestor must work directly with the purchaser. This includes commercial venture property. The SAR or SCO will provide contract information when requested. (18) Reporting requirement. (A) The date of the sale. (B) The DoD Component conducting the sale. (C) The manner in which the sale was conducted (method of sale). (D) Description of the military items that were sold or offered for sale. (E) The purchaser of each item, if awarded. (F) The stated end-use of each item sold. (ii) The report is submitted not later than March 31 of each year. The Secretary of Defense is required to submit to the Committee on Armed Services of the House of Representatives and the Committee on Armed Services of the Senate the report required by this section for the preceding fiscal year. DLA Disposition Services includes shipments made during the reporting period to its business partner. (19) Special program sales Resource recovery and recycling program. ( 1 ( 2 ( 3 (B) Recyclable material includes material diverted from the solid waste stream and the beneficial use of such material. It may be beneficial to use waste material as a substitute for a virgin material in a manufacturing process, as a fuel, or as a secondary material. Examples of material that can be recycled through QRP are provided in Table 1 of this section and those that cannot be recycled through QRP are provided in Table 2 of this section, both from the complete list in DoD Instruction 4715.4. (C) Continually review each QRP to identify material appropriate for waste stream diversion, explore recycling methods, and identify potential markets. Additional recyclable material includes not only material generating profit, but material whose diversion from the waste stream generate a savings to the Department of Defense in disposal costs, or when diversion is required by State or local law or regulation. Material generated from nonappropriated or personal funds ( e.g., Table 1—Examples of Material That Can Be Recycled Through QRP EXAMPLES OF MATERIAL THAT CAN BE RECYCLED THROUGH QRP 1 Typical recyclable material found in the municipal solid waste stream (glass, plastic, aluminum, newspaper, cardboard, etc.). 2 Scrap metal from non-defense working capital fund activities. 3 Expended small arms cartridge cases that are 50-caliber (12.7 mm) and smaller not suitable for reloading that have been mutilated or otherwise rendered unusable and gleanings made unusable for military firing e.g., crushed, shredded, annealed, or otherwise rendered unusable as originally intended prior to recycling in accordance with DoD Instruction 4715.4, except overseas. 4 Storage and beverage containers (metal, glass, and plastic). 5 Office paper (high-quality, bond, computer, mixed, telephone books, and Federal Registers 6 Commissary store cardboard and exchange store wastes (cardboard), if the commissary or exchange chooses to use the QRP. 7 Scrap wood and unusable pallets. 8 Rags and textile wastes that have not been contaminated with hazardous material or HW. 9 Automotive and light truck-type tires. 10 Used motor oil. 11 Food wastes from dining facilities. 12 Office-type furniture that is broken or too costly to repair. 13 Donated privately owned personal property. Table 2—Examples of Material That Cannot Be Recycled Through QRP EXAMPLES OF MATERIAL THAT CANNOT BE RECYCLED THROUGH QRP 1 PM-bearing scrap. 2 Scrap metal generated from a defense working capital fund activity. 3 Items, such as MLI indicated in item 10 of this table, that must be demilitarized (DEMIL) at any time during their life cycle, except for small arms and light weapons brass and gleanings as described in item 3 of Table 1. 4 Hazardous materials and waste. 5 Material that can be reused by the government for their original purpose without special processing. These items may or may not be MLI or CCL items. 6 Repairable items (e.g., used vehicles, vehicle or machine parts). 7 Unopened containers of oil, paints, or solvents. 8 Fuels (uncontaminated and contaminated). 9 MLI or CCL items (Only DEMIL Code A items may be candidates for recycling.). 10 Printed circuit boards containing hazardous materials. 11 Items required to be mutilated prior to sale or release to the public. 12 Ammunition cans, unless certified as MPPEH Designated as Safe in accordance with DoD 4160.28-M Volumes 1-3 and DoDI 4140.62. 13 Usable pallets, unless DLA Disposition Services states otherwise. 14 Electrical and electronic components (These may be MLI or CCL items eligible only for Electronics Demanufacturing and DEMIL or mutilation.). (D) Installation commanders authorized by their DoD Component head, as appropriate, may sell directly recyclable and other QRP materials, or consign them to the DLA Disposition Services for sale. If selling directly, installations will: ( 1 ( 2 (E) Excluded material is identified in Attachment 2 to DoD Instruction 4715.4, which provides a guide of eligible and ineligible materials. (F) Although scrap recyclable materials do not require formal screening, those purchased with appropriated funds, as surplus property under the FPMR and FMR, are available to meet RTD requirements. (G) When sold directly by the installation, use proceeds to reimburse the installation level costs incurred in operating the recycling program. After reimbursement of the costs incurred by the installation for operations ( e.g., (ii) Commercial Space Launch Act (CSLA). (B) The DoD Chief Information Officer (DoD CIO) has the primary responsibility for coordinating DoD issues or views with the Department of Treasury, other Executive department organizations, and the Congress on matters arising from private sector commercial space activities, particularly the operations of commercial ELVs and national security interests. (C) The DLA Disposition Services is the primary office to conduct CSLA sales following the direction for pricing and disposition as specified in DoD Directive 3230.3 Sales will be by competitive bid to U.S. firms or persons having demonstrated action toward becoming a commercial launch provider. The DoD CIO and the Secretary of the U.S. Air Force (USAF) designated representative will support DLA Disposition Services, as necessary, in the sale or transfer of excess and surplus personal property to the private sector, including the identification of potential bidders and any special sales terms and conditions. The generating activity will assist, as necessary, in completing sales transactions. (b) Security assistance or FMS Statutory authority. et seq. (2) Security assistance program requirements. (ii) In coordination and cooperation with DOS, the Defense Security Cooperation Agency (DSCA) directs, administers, and provides overall procedural guidance for the execution of security cooperation and additional DoD programs in support of U.S. national security and foreign policy objectives; and promotes stable security relationships with friends and allies through military assistance, in accordance with DoD 5105.38-M. (3) Foreign purchased property. (4) FMS disposal process summary Defense disposal services. et seq. (B) FMS transactions are completed by use of letters of offer and acceptance and the procedures specified in DoD 5105.38-M. (ii) Grant transfer of excess defense articles (EDAs). (iii) FMS transportation. ( 1 ( 2 ( i http://www.transcom.mil/dtr/part-ii/dtr_part_ii_app_e.pdf ( ii (B) Unless otherwise directed by the implementing agency or DLA Disposition Services FMS Office: ( 1 ( 2 ( 3 ( 4 ( 5 (C) In accordance with 22 U.S.C. 2403, construction equipment, including but not limited to tractors, scrapers, loaders, graders, bulldozers, dump trucks, generators, and compressors are not considered EDA for purposes of this section. (iv) FMS eligibility. et seq. (v) Controlled assets. (B) 10 U.S.C. 2562 prohibits the sale or transfer of fire equipment to foreign countries and international organizations until RTD has been accomplished. Fire equipment remaining after these periods may be made available to security assistance customers with a certification to DSCA that the property is not defective and has completed all required excess property processes. (C) DSCA will provide guidance for the transfer of items. (D) Pricing of FMS is governed by DoD 7000.14-R. (c) Reutilization or transfer, excess screening, and issue (includes donation of DLA Disposition Services assets) Authority and scope. (ii) The scope of this section includes the RTD screening, ordering, issuing, and shipment of DoD FEPP, excess, and surplus personal property. (A) These procedures apply to the Military Departments, FCAs, donees, eligible foreign governments and international agencies, and any other activities authorized to screen and order FEPP, excess, and surplus personal property. (B) See § 273.8 for additional guidance on the DoD HAP, LEAs, DoD or Service museums, National Guard units, Senior Reserve Officer Training Corps (ROTC) units, morale, welfare, recreational activities (MWRAs), the MARS, Civil Air Patrol (CAP), and DoD contractors. (C) See § 273.8 and paragraph (b) of this section for additional information on foreign governments and international organizations. (2) General. (ii) Customers can electronically request specific NSNs for orders, whether DLA Disposition Services assets are available at the time the need arises. When an asset becomes available in the DLA Disposition Services inventory, an electronic notification will be sent to the customer for initiating an official order. See paragraph (c)(3)(vii) of this section for procedures on the automated want lists. (iii) The UII mark, if applicable, will not be removed from a personal property item offered for RTD. (3) Screening for personal property Screening. (B) At the end of the DoD exclusive internal screening cycle, DoD excess property (excluding FEPP, scrap and HW) is transmitted to the GSAXcess®, and GSA assumes control of federal agency transfer and donation screening. The property remains in DLA Disposition Services accounts and can be viewed on their Web site. (C) GSA federal screening is accomplished through the GSAXcess® platform that is a customer interface to the Federal Disposal System (FEDS). DoD personnel may shop in GSAXcess® at any time and search and select property from DoD and other FCAs. Transportation costs for other FCA property are borne by the DoD screener. DLA Disposition Services makes shipping arrangements for DoD orders in GSAXcess® and includes the transportation costs in the cost of the item. (D) Enclosure 7 to DoD Manual 4160.21, Volume 2 and Enclosure 3 to DoD Manual 4160.21, Volume 4 provides additional information on screening for excess personal property by category. (E) All references to days are calendar days unless otherwise specified. (F) With electronic screening, physical tagging of property at a DLA Disposition Services site to place a “hold” until an order has been submitted is no longer authorized. (G) DLA Disposition Services provides reasonable access to authorized personnel for inspection and removal of excess personal property. (ii) CONUS screening timeline for excess personal property Accumulation period. (B) DoD and Special Programs screening Cycle (14 days). (C) FCA and donees screening cycle (21 days). (D) GSA allocation to donees (5 days). (E) Final reutilization/transfer/donation (RTD2) screening (2 days). (F) Table 3 of this section summarizes the priority of issue and the timelines associated with screening and issue of property. Table 3—Summary of Screening and Issue Timelines in Order of Issue Priority RTD Method Eligibility Screening period Issuing period Reutilization DoD Days 1-14 Days 1-42. Reutilization Special Programs Days 1-14 Days 15-42. Transfer All Federal Agencies Days 15-35 Days 15-42. Donation Authorized GSA Donees Days 15-35 Days 36-42. RTD2 All RTD Customers Days 41-42 Days 41-42. Sale General Public N/A N/A. (iii) FEPP screening timeline. (B) During contingency operations, the ASD (L&MR) may approve expedited screening timelines and changes to issue priorities. (iv) DoD screening methods. (B) Local screening at the DLA Disposition Services sites is on-site (visual) viewing of excess property. Physical inspection of property may not be possible for assets at depot recycling control points (RCPs), receipts in-place, or remote locations. (v) GSAXcess® screening. http://apps.fss.gsa.gov/Manuals/Feds_Users_guide. (B) DoD customers must obtain access from GSAXcess® to search and select property. The DoD Accountable (Supply) Property Officer must provide GSA a letter (on official letterhead) or email (from a “.mil” address) requesting access for their representatives and include addresses, phone numbers, email addresses, and DoDAAC of those authorized to select property from GSAXcess®. Customers may select items once the access is granted. (C) DoD customers who only want to search for available property in GSAXcess® can also register for search only access at www.gsaxcess.gov. (vi) Screening exceptions. (A) Property needed to fulfill emergency orders, ( e.g., (B) Backlog situations where usable property is in danger of being damaged by the elements due to a lack of adequate storage and an authorized customer is on location. (vii) Automated want lists. https://www.dispositionservices.dla.mil/rtd03/index.shtml. (B) Customers may submit automated searches for recurring NSNs through the DoD Property Search Web site at https://www.dispositionservices.dla.mil/rtd03/index.shtml. (C) Customers may also submit a “Want List” in GSAXcess®, which can help them locate excess property from civilian agencies. (viii) Specialized screening for ICPs. (B) The DoD ICP or IMM will screen these notifications to determine if needs exist. DLA Disposition Services site excesses will be reutilized to satisfy known or projected buy and repair needs. (C) Orders for property during the internal screening periods will be prepared according to MILSTRIP and submitted to DLA Disposition Services. (ix) Issues to and turn-ins by special programs and activities DoD HAP. 1 ( 2 ( 3 (B) LEAs. https://www.dispositionservices.dla.mil/rtd03/leso/index.shtml ( 1 ( 2 Table 4—NSNs With Radioactive Components NSN No. Radioactive component 5855-00-053-3142 AN/TVS-4 (prototype) 5855-00-087-2942 AN/PVS-1 5855-00-087-2947 AN/PVS-2 5855-00-087-2974 AN/PVS-1 5855-00-087-3114 AN/TVS-2 5855-00-113-5680 MX-8201 5855-00-156-4992 AN/PVS-3A 5855-00-156-4993 MX-8201A 5855-00-179-3708 AN/PVS-2A 5855-00-179-3709 MX-7833 5855-00-400-2619 MX-7833A 5855-00-484-8638 AN/TVS-2B 5855-00-688-9956 AN/TVS-4 5855-00-688-9957 AN/TVS-4 5855-00-760-3869 AN/PVS-2B 5855-00-760-3870 AN/TVS-4A 5855-00-791-3358 AN/TVS-2A 5855-00-832-9223 MX-7833 5855-00-832-9341 AN/PVS-3 5855-00-906-0994 AN/TVS-4 5855-00-911-1370 AN/TVS-2 5855-01-093-3080 AN/PAS-7A 5855-00-087-3144 AN/TVS-2 (C) DoD or service museums. 1 ( i ( ii ( iii ( iv ( v ( 2 ( 3 ( 4 ( i ( ii e.g., ( iii ( 5 ( i ( ii ( 6 ( i ( ii (D) National Guard units. 1 ( 2 (E) Senior ROTC units. 1 ( 2 (F) USCG. ( 1 ( 2 ( 3 ( 4 ( 5 (G) U.S. Army Corps of Engineers (COE) civil works property. 1 ( 2 (H) MAP Property and Property for FMS. ( 1 e.g., ( 2 ( i ( ii ( iii ( iv ( 3 ( 4 ( 5 ( 6 (I) DoD contractors and contractor inventory. 1 ( 2 ( 3 ( 4 ( 5 ( 6 (J) NAF activities. 1 ( 2 ( 3 ( i ( ii ( iii ( 4 ( 5 ( 6 ( 7 ( 8 (K) MARS. 1 ( 2 ( i ( ii ( iii ( 3 ( 4 ( 5 ( 6 ( i Army MARS. ( ii Navy/Marine Corps MARS (NAVMARCORMARS). ( iii USAF MARS. (L) CAP. 1 ( 2 ( 3 ( i Flyable aircraft. ( ii Reclamation of parts. ( iii CAP aircraft. ( 4 ( 5 (M) Federal Civilian Agencies (FCAs). 1 ( 2 ( 3 ( i ( ii ( iii http://www.whitehouse.gov/omb/circulars_a076_a76_incl_tech_correction ( iv ( v 3 vi vii ( vi ( vii et seq. et seq. et seq. et seq.; ( 4 ( i ( ii ( iii ( iv ( 5 ( i ( ii ( iii ( 6 ( i ( ii ( 7 ( 8 ( i ( ii e.g., ( 9 ( 10 ( i ( ii ( 11 ( 12 ( 13 (O) U.S. Postal Service (USPS). 1 ( 2 ( i ( ii ( iii ( iv (P) American National Red Cross. (Q) DoD Computers for Learning (CFL). ( 1 ( i ( ii ( iii ( 2 ( 3 ( 4 ( i ( ii ( iii ( iv ( v ( vi ( vii ( viii ( ix ( x ( xi ( xii ( xiii (R) Firefighter Transfer Program. ( 1 ( 2 ( 3 (x) Expedited processing (EP). (B) GSA is the approving authority for EP for non-DEMIL required property within the ZI. DLA Disposition Services is the approving authority for DEMIL-required property within the ZI. (C) Current automation technology allows items going through EP to be visible on the DLA Disposition Services Web site and GSAXcess®. (D) In contingency operations the supported Combatant Command has the authority to accelerate screening timelines based on mission requirements and operational tempo. (xi) Screener identification and authorization. ( 1 ( 2 ( 3 (B) DoD screeners will further identify themselves as authorized representatives of a DoD Component by means of a current employee or Military personnel identification issued by the DoD activity. (C) FCA screeners will present current employee identification as valid authorization. This also applies to screeners representing mixed-ownership USG corporations. (D) Non-federal screeners will present an authorization on the letterhead of the sponsoring activity, identifying the bearer and indicating the nature of the authorization. This letter of authorization will be updated at least annually or as changes occur. (E) All SEA screeners will present a valid driver's license or other State-approved picture identification or the letter of authorization. (F) DLA Disposition Services sites will refer problems in identifying screeners to the activity commander. For FCA and donation screeners, refer to the proper GSA regional office. (xii) Screening for property at DLA Disposition Services sites. (B) When a prospective donation recipient contacts a DLA Disposition Services site or military installation regarding possible acquisition of surplus property, the individual or organization will be advised to contact the applicable SASP for determination of eligibility and procedures. (4) Orders for FEPP, excess, and surplus property from DLA Disposition Services and GSA General. (B) DLM 4000.25-1 requires orders for property on the DLA Disposition Services site's accountable records to be prepared on DD Forms 1348-1A or 1348-2. The use of the DLA Disposition Services Web site allows orders to be processed without hard copies of DD Forms 1348-1A or 1348-2. A separate order is required for each line item on a DLA Disposition Services site's inventory (except batchlots that are grouped together). The shopper will furnish the appropriate information either electronically or by hard copy. (C) Orders for property in the GSA screening cycle will be submitted through GSAXcess®. Customers are required to complete and submit the SF 122 “Transfer Order Excess Personal Property” to GSA. GSA will then transmit the order to DLA Disposition Services. (D) DoD activities (other than MWRAs or Services, which are covered in § 273.6) must request Military Department or Defense Agency excess and FEPP through servicing accountable officers or their designated representatives. (E) See § 273.6 for special guidance affecting USCG ordering. (F) U.S. Army accountable supply officers should check with their finance accounting office prior to requesting items from DLA Disposition Services. Often, Army customers are billed internally for the items they have ordered from DLA Disposition Services. (G) The following principles apply to acquiring property from these sources, including Federal regulations, which apply to the Department of Defense, special programs and activities, FCAs, and donees when acquiring excess or surplus personal property: ( 1 ( 2 ( 3 ( 4 ( 5 ( 6 ( 7 (H) The special screening programs will request only property that is authorized by the program or activity accountable officer or program manager, whichever is applicable. If the special screening programs want DLA Disposition Services site to verify the FSC has been authorized before release, the accountable officer or program manager must provide a current authorized FSC list to the DLA Disposition Services site. The removal agent must sign any certification required, acknowledging understanding of rules of disposal, prior to removal of the property. (I) The Military Department accountable officer who designates DoD individuals to sign orders on their behalf must provide DLA Disposition Services sites with an electronic letter of authorization, identifying those individuals. The template for the letter is on the DLA Disposition Services Web site. It will include the full name, activity, DoDAAC, telephone number, address, and signature of the individuals authorized to sign and authenticate MROs. These individuals may be different from those who are the initial shoppers or those picking up the property. (ii) Emergency requests. (B) If a DoD activity has an emergency need for a surplus DoD item in the possession of a SASP, it may be requested from that SASP. The acquiring DoD activity must pay any costs of care, handling, and transportation that were incurred by the SASP in acquiring this property. (C) For requests for property to fill training aid and target need orders, see “Training Aids and Target Requirements” in paragraph 147 of Enclosure 3 of DoD Manual 4160.21, Volume 4. (iii) Late orders. (B) Orders for property received during the GSAXcess® screening period must be submitted according to GSA ordering procedures. (iv) Requests for small arms and light weapons. Table 5—DoD Designated Control Points for Small Arms and Light Weapons Ordering, Reviewing, and Approving Service/Agency Control point Army Director of Armament and Logistics Activity, Chemical Acquisition, ATTN: AMSTA-AC-ASI, Rock Island, IL 61299-7630, Telephone: DSN 793-7531, Commercial: (309) 782-7531. Air Force WR-ALC/GHGAM, 460 Richard Ray Blvd. Suite 221, Robins AFB, GA 31098-1640, Telephone: DSN 497-2877, Commercial: (478) 327-2877. Marine Corps Commandant of the Marine Corps, ATTN: LPC, Headquarters, U.S. Marine Corps, 3000 Marine Corps, Pentagon, RM 2E211, Washington, DC 20350, Telephone: DSN 225-8900, Commercial: (703) 695-8900. Coast Guard Commandant, ATTN: CG-7211, Commandant (CG-7211), U. S. Coast Guard HQ, Douglas A. Munro Bldg., 2703 Martin Luther King Jr. Ave, SE, Stop 7331, Washington, DC 20593-7331, (202) 372-2030. National Security Agency National Security Agency, Item Accounting Branch, ATTN: L112, Fort George Meade, MD 20755 6000. Defense Intelligence Agency Defense Intelligence Agency, ATTN: RLE 2, Washington, DC 20340 3205. Defense Threat Reduction Agency Headquarters, Defense Threat Reduction Agency, 8725 John J. Kingman Road MSC 6201, Fort Belvoir, VA 22060-6201, ATTN: BDLL, Telephone: DSN 427-0785, Commercial (703) 767-0785. (5) Condition of property ordered. (i) DLA Disposition Services sites will determine the property requested is in as good a condition as it was during screening. (ii) If the ordered property has materially deteriorated from screening or receipt to inspection for shipment, the DLA Disposition Services site will advise the customer before shipment. The shipment will be suspended pending agreement by the customer that the property will be accepted in its present condition. (iii) Once ordered, and pending receipt of an approved transfer document or removal of the property, no parts may be removed without prior approval of DLA Disposition Services (for DoD orders) or GSA (for transfers and donations), and agreement by the customer that the property will be accepted in its altered condition. (6) Reimbursement requirements. (ii) Issue of declared Military Department or Defense Agency FEPP, excess and surplus personal property to DoD users will be on a non-reimbursable basis except when the customer is prohibited by law from acquiring FEPP, excess and surplus property without reimbursement or where reimbursement is required by annotations on the receipt DTID. Issues to the USPS require fair-market value reimbursement. (iii) The requester will transfer funds to the generating activity without DLA Disposition Services site involvement. (iv) The DLA Disposition Services site will provide the name of the property requiring reimbursement when it is requested by the DoD or an FCA. The requesting activity and the generating activity must agree on the appropriate amount of funds, and how they will be transferred. When this is accomplished, the generating activity must give the DLA Disposition Services site a letter indicating what property is to be transferred and to whom. The DLA Disposition Services site will file a copy of this letter with the issue document to create an audit trail. (v) Issues of DoD FEPP, excess, and surplus personal property, other than foreign purchased property and other property identified as reimbursable, will be at no cost to FCAs and to SASPs. (A) Property purchased with working capital funds is not eligible for reimbursement in the transfer or donation program. GSA may direct transfers be made with reimbursement at fair market value. (B) Public law may prohibit FCAs from obtaining certain property. (C) FCAs, for the purpose of issue of excess property, include federal executive agencies other than the DoD; wholly owned government corporations; the Senate; the House of Representatives; the Architect of the Capitol and any activities under their direction; the municipal government of the District of Columbia; or non-federal agencies for whom GSA procures. (vi) Foreign purchased property reimbursements will be at the acquisition value. (vii) For special programs and activities, DLA Disposition Services sales to special account fund citations may be required in accordance with Volume 11a, Chapter 5 of DoD 7000.14-R. For DLA Disposition Services to provide timely and accurate reimbursements, the transportation account code address in DLA Transaction Services must be correct and current. (A) In accordance with DoD 4160.28-M Volumes 1-3, all DoD MLI and Commerce Control List (CCL) personal property, whether located within or outside the United States, will be transferred in accordance with 22 CFR parts 120 through 130 and 15 CFR parts 730 through 774. ( 1 ( 2 http://export.gov/ecr/eg_main_023148.asp ( 3 e.g., ( 4 ( 5 (B) For USML and CCL property, DLA Disposition Services sites will require recipients to sign a statement acknowledging their responsibility to comply with U.S. export laws and regarding regulations. The statement must be signed prior to the release of the property according to the DEMIL procedures in DoD 4160.28-M Volumes 1-3. If property is destined for export, the recipient must get appropriate export authorizations from the DoS or DOC in accordance with DoD Instruction 2030.08. (C) DLA Disposition Services sites may issue DEMIL-required property to approved special programs or GSA eligibility-approved FCAs without DEMIL being accomplished. ( 1 ( 2 ( 3 ( 4 ( 5 (D) DLA Disposition Services sites may transfer CCL (DEMIL Code Q) and non-DEMIL-required USML (DEMIL Code B) property that may have import and export controls to approved special programs or FCAs. Prior to release of such CCL and non-DEMIL-required USML property, the requesting special program or FCA must provide written notification to the DLA Disposition Services site (see Appendixes 3 and 4 of this section). This notification confirms recipient's understanding that export or import of the CCL or non-DEMIL-required USML property is regulated by the USG and in many cases cannot be transferred (exported, imported, sold, etc.) to a foreign person, entity or foreign country without valid USG license or other authorization. (viii) GSA reviews and approves each order, each in its respective screening cycle (transfer or donation). (7) Shipment or pick-up elections by customers Criteria for non-RCP property. (B) The DoD Component and special programs have 14 calendar days (15 days from the date on the order) to remove the non-RCP property ordered during the DoD screening cycles. (C) Transfer (FCA) and donee (State agency) customers are always required to make their own pickup and shipment arrangements for non-RCP property orders and have 21 calendar days to remove non-RCP property ordered during the GSAXcess® screening cycle. (D) Standard transportation or preferred pick up of the property requested by DoD customers who are allocated property by GSA apply. ( 1 ( 2 (ii) Criteria for RCP property. (B) FCAs will designate the method of transportation for RCP property ordered using one of the following options: ( 1 ( 2 http://private.amc.af.mil/a4/domexpress/spsindex.html (C) FCAs must arrange with the carriers of their choice for shipments in excess of 150 pounds. (D) Donee (State agency) customers are always required to make their own pickup or shipment arrangements for RCP property orders from designated staging areas. (8) Packing, crating, and handling. (9) Shipment and removals (transportation). DoD and designated DoD-supported customers. (B) In cases where the cost of the transportation exceeds the acquisition value of the property, DLA Disposition Services sites will evaluate the commodity and its actual value; make a judgment as to its true condition and the priority of the order. ( 1 ( 2 ( 3 ( i ( ii (C) If the customer determines the shipment is not needed, the customer will initiate cancellation action according to the procedures in DLM 4000.25-1. (D) The shipper will finance parcel post shipments between DoD agencies without reimbursement. (ii) Other customers (excluding transfer and donation customers). (B) MWRAs not ordering property through a military accountable supply officer, DoD museums, academic institutions, and non-profit organizations for educational purposes, Senior ROTC units and FCAs must pay for transportation costs and must provide a fund citation prior to shipment or pick up of the property. (C) Only one carrier is authorized per agency, and once the agency has designated a carrier, 30 days notice is required to change a carrier. (D) FMS customers are responsible for most transportation costs associated with the movement of ordered property. ( 1 ( 2 (E) HAP orders are shipped by DLA Disposition Services by surface to the central point using the most cost-effective mode (and must remain within the assigned theater). At no time will HAP property be shipped by air unless directed by DLA Disposition Services. (10) Shipment or denial notifications. (ii) When shipments are complete, DLA Disposition Services sites will furnish a copy of the shipping document to the customer. This document confirms shipment. The customer will notify the DLA Disposition Services site if the property is not received within a reasonable period of time. FCAs will only be provided a copy of the SF 122, with annotation of the transportation data, when arrangements for DLA Disposition Services sites to ship the property have been made in advance. (iii) DLA Disposition Services sites will: (A) Advise the customer if the property requested is no longer available or of acceptable condition. (B) Document non-availability by a materiel release denial prepared in accordance with DLM 4000.25-1, if item(s) for an MRO are not available. (C) Issue a letter for all other non-availability notifications, with a copy to GSA if they approved the order. The letter will contain the following data at a minimum: ( 1 ( 2 ( 3 (11) Customer removal of ordered property Identification requirements. (A) Upon arrival at the DLA Disposition Services site, the individuals will identify themselves, sign a DLA Disposition Services visitor and vehicle register and indicate on the register the DoDAAC represented (for DoD activities) or AAC represented (for non-DoD activities), and the purpose of the visit. (B) Visitor and vehicle registers will be readily accessible (see paragraph (c) of this section). (ii) Documentation requirements. ( 1 ( 2 ( i ( ii (B) DLA Disposition Services sites will: ( 1 ( i ( ii ( iii ( 2 ( 3 ( 4 ( 5 ( 6 ( 7 ( 8 ( 9 Appendix 1 to § 273.15 DEMIL Agreement for DEMIL-Required USML Property to FCAs (DEMIL Codes C, D, E, OR F) Appendix 2 to § 273.15 DEMIL Agreement for DEMIL-Required USML Property to Special Programs (DEMIL Codes C, D, E, or F) Appendix 3 to § 273.15 Notification for CCL and Non-DEMIL-Required USML Property to FCAS (DEMIL Codes B and Q) Appendix 4 to § 273.15 Notification for CCL and Non-DEMIL-Required USML Property to Special Programs (DEMIL Codes B and Q) Appendix 5 to § 273.15 Customer Reconfirmation

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