PART 2800—SECURITY PROCEDURES Authority: E.O. 12065, 43 FR 28949, 3 CFR, 1978 Comp., p. 190; (Information Security Oversight Office, Directive No. 1, 43 FR 46280, 32 CFR ch. II. Source: 44 FR 66591, Nov. 20, 1979, unless otherwise noted. § 2800.1 Purpose. To establish procedures and provide guidance for the security of classified information and material within the Office of the Vice President. § 2800.2 Guiding directives. (a) Executive Order 12065, June 28, 1978, Subject: National Security Information. (b) Information Security Oversight Office, Directive No. 1, October 2, 1978, Subject: National Security Information. § 2800.3 Policy. The classification, declassification, safeguarding and handling of classified information within the Office of the Vice President will comply with the letter and spirit of those directives listed in § 2800.2. All personnel of the Office of the Vice President are responsible individually for complying with the provisions of these regulations are in all respects. The provisions of these regulations applicable to all personnel assigned or detailed to the Office of the Vice President. § 2800.4 General information. (a) Staff Security Officer/Top Secret Control Officer. (b) Custodian, Office of the Assistant to the Vice President for Congressional Relations. (c) National Security Classifications. (d) Prohibited Markings. (2) Unclassified information bearing either of the foregoing administrative designations cannot be protected from release under the national security exemption of the Freedom of Information Act (although other exemptions may be available). (e) Security Clearances. (1) Security Clearance Procedures. (A) Be responsible for the processing of full field investigations for personnel assigned to the Vice President's staff. Department of Defense detailees are processed by the Defense Investigative Service. (B) Inform the Staff Security Office of individuals whose full field investigations have been satisfactorily completed and approved and of any subsequent changes. (C) Notify the Staff Security Office as soon as he/she is aware that a staff member is planning to terminate his/her employment. (ii) The Staff Security Office will provide newly cleared persons with a security orientation briefing covering policy and procedures for handling classified information and material. After the briefing individuals will sign a Statement of Understanding of Security Procedures (Attachment 1). This statement will be kept on file by the Staff Security Office. (iii) There is no such thing as an “Interim Security Clearance” for persons employed by or detailed to the Office of the Vice President. Under no (iv) The Staff Security Office, as part of an individual's departure debriefing, will remind them of their continuing responsibilities to protect classified information to which they have had access during the performance of their official duties. After being debriefed, the individual will sign a Security Termination Statement acknowledging his responsibilities (Attachment 2). (2) Satisfactory completion of a background investigation does not in itself grant an individual access to classified information. Individual clearances for access to classified information or material will be controlled by the Staff Security Office and certified in writing on an individual basis. (f) Access to Classified Material. (1) Classified information and material will only be disclosed to an individual after it has been determined that the individual possesses the required clearance and has a valid “need to know.” Persons releasing the information shall be responsible in every case for determining the recipient's eligibility for access. (2) Access to Sensitive Compartmented Intelligence Information will be controlled by the Assistant to the Vice President for National Security Affairs. (g) Custody and safekeeping of Classified Material. (i) Staff members receiving classified material from any source by any means will personally deliver such material to the Staff Security Office for appropriate entry into the classified control system. (ii) Conversely, members of the staff desiring to transmit classified material will deliver the material to the Staff Security Office for handling in accordance with paragraph (h)(5) of this section. (2) Storage of Classified Material. (ii) Filing of unclassified material in security containers is prohibited except where the unclassified material is an integral part of a file which contains classified material. If extenuating circumstances necessitate the use of a security container for storing only unclassified material, the container will be marked with a sign stating “This container is not used to store classified material” or “Do not store classified material in this container.” (3) Record of safe locations. (4) Changing of lock combinations. (5) Records of combinations. (6) Custodians. (h) Handling of Classified Material Use of cover sheets. (2) Unattended documents. (3) Working papers. (4) Communications security. approved (5) Transmittal of Classified Material Outside the Office of the Vice President and the White House Complex. (ii) Within the Office of the Vice President and the White House Complex. Use of see through messenger envelopes is not authorized. (iii) Staff members requiring the use of classified material at conferences or meetings held outside the Washington, DC Metropolitan area and who intend to use commercial transportation shall provide the material to the Staff Security Office far enough in advance to assure that the material will be available on or before the date needed. This requirement does not apply when utilizing government/military transportation. In this case, material may be handcarried. The Staff Security Office will brief each staff member prior to departure concerning security requirements or arrangements needed to safeguard the material while away from his office. For meetings or conferences within the Washington, DC Metropolitan area, members may handcarry classified material. Use of classified material during a conference or meeting requires increased awareness and precautionary handling to avoid security violations and/or compromises. Staff members using classified material during a meeting or conference are responsible for ensuring that the material is properly protected at all times, and that personnel present posses appropriate clearances for the material being presented. (iv) Visits to foreign countries. (6) Preparation and marking of Classified Material. (7) Reproduction of Classified Material. (ii) Reproduction of TOP SECRET material will be accomplished only by a member of the Staff Security Office or a designated representative of that office. (iii) Accountability of reproduced classified material will be maintained by informing the Staff Security Office of the reproduction of SECRET and TOP SECRET material, the number of copies reproduced and their disposition. (iv) Reproduction machines can retain the imagery of material passed through them. Therefore, to avoid inadvertent disclosure of classified information through subsequent use of machines, staff members will always (8) Destruction of Classified Material. (ii) CONFIDENTIAL material may be destroyed in the holder's office by tearing lengthwise and placing in a “Burn Bag” specifically designated for classified material. (iii) Classified waste material will be separated from other office waste material and placed in “Burn Bags.” Classified waste material includes working papers, notes, drafts of classified correspondence, carbon paper, typewriter ribbons and any other material containing information requiring destruction. “Burn Bags” will be collected daily by a member of the White House Executive Protective Service who will then dispose of the bags in a secure facility. (iv) Typewriter ribbons. (9) Inventories. (i) Loss or compromise. (j) Penalties. (k) Special access. § 2800.5 Policies. (a) Basic policy. (b) Duration of classification. (c) Declassification. (d) Systematic review for declassification. (e) Mandatory review requests. (f) Classification guides. (g) Access to Classified Information by historical researchers and former Presidential appointees. § 2800.6 Delegation of classification and declassification authority. Pursuant to the provisions of sections 1-201 and 3-103 of E.O. 12065 of June 28, 1978, the following officials within the Office of the Vice President, are designated to originally classify and declassify information as “SECRET” and/or “CONFIDENTIAL”: (a) Chief of Staff to the Vice President. (b) Counsel to the Vice President. (c) Executive Assistant to the Vice President. (d) Assistant to the Vice President for National Security Affairs. (e) Assistant to the Vice President for Issues Development and Domestic Policy. (f) Additionally, the following individuals are designated to declassify “SECRET” and/or “CONFIDENTIAL” information in accordance with section 3-103 of E.O. 12065: (i) Staff Security Officer/Top Secret Control Officer. (ii) Assistant Staff Security Officer/Assistant Top Secret Control Officer. § 2800.7 Designation of chairperson for Ad Hoc Committees. The Counsel to the Vice President is designated as the responsible official to chair Ad Hoc Committees as necessary to act on all suggestions and complaints with respect to the administration of the information security program. Attachment 1 to Part 2800—Employment Agreement & Indoctrination Statement Attachment 2 to Part 2800—Security Termination Statement Attachment 3 to Part 2800—Sample