PART 1281—PRESIDENTIAL LIBRARY FACILITIES Authority: 44 U.S.C. 2104(a), 2112. Source: 73 FR 34198, June 17, 2008, unless otherwise noted. § 1281.1 What is the scope of this part? (a) This part implements provisions of the Presidential Libraries Act, codified at 44 U.S.C. 2112(a) and (g). The Act requires the Archivist of the United States to promulgate architectural and design standards for new and existing Presidential libraries in order to ensure that such depositories preserve Presidential records subject to Chapter 22 of this title and papers and other historical materials accepted for deposit under section 2111 of this title and contain adequate research facilities. In addition the Archivist must submit a written report to the Congress before accepting new libraries or certain proposed physical or material changes or additions to an existing library; and to ensure, for existing libraries subject to the mandatory endowment requirement, that the endowment specified by 44 U.S.C. 2112(g) has been transferred to the National Archives Trust Fund before acceptance by the Archivist. (b) This part applies to design and construction of new libraries that are offered to NARA on or after July 17, 2008 and to material changes or additions to new and existing libraries funded wholly by gift on or after that date. § 1281.2 What publications are incorporated by reference? (a) The materials listed in this section are incorporated by reference in the corresponding sections noted. These incorporations by reference were approved by the Director of the Federal Register in accordance with 5 U.S.C. 552(a) and 1 CFR part 51. These materials are incorporated as they exist on the date of the approval, and notice of any change in these materials will be published in the Federal Register. http://www.archives.gov/federal_register/code_of_federal_regulations/ibr_locations.html. (b) The following materials are available for purchase from the Building Owners and Managers Association (BOMA), BOMA International 1201 New York Avenue, NW., Suite 300, Washington DC, 20005, http://www.boma.org. (1) ANSI/BOMA Z65.1-1996, Standard Method for Measuring Floor Areas in Office Buildings (the BOMA Standard), approved June 7, 1996; IBR approved for §§ 1281.3, and 1281.16. (2) [Reserved] [73 FR 34198, June 17, 2008, as amended at 76 FR 11337, Mar. 2, 2011] § 1281.3 What definitions apply to this part? The following definitions apply to this part: Architectural and design standards. Archival functions. Endowment library. Equipment. Existing library. Facility operations. Foundation. Historical materials. New library. Physical or material change or addition. Presidential library. Presidential records. § 1281.4 What are the architectural and design standards for Presidential libraries? The Archivist is required by 44 U.S.C. 2112(a)(2) to promulgate architectural and design standards for Presidential libraries. The standards address the architectural, design, and structural requirements of a new Presidential library and additions or renovations, and they ensure that Presidential libraries are safe and efficient to operate and provide adequate and secure research and museum facilities. A copy of the standards is provided to the foundation upon request and is available from the Office of Presidential Libraries (NL), Room 2200, 8601 Adelphi Rd., College Park, MD 20740-6001. § 1281.6 What certifications must be provided to NARA? (a) The foundation must provide to NARA design and construction certifications specified in the architectural and design standards. (b) Any item that NARA finds is not in compliance with the architectural and design standards must be corrected by the foundation or, if not corrected by the foundation, will be corrected by NARA with the foundation paying the full cost of taking necessary corrective action. § 1281.8 What information must be provided to NARA for its report to Congress on a new Presidential library facility? (a) NARA must submit a report to Congress on a proposed new library pursuant to 44 U.S.C. 2112(a)(3). The foundation that is building the library must help NARA as necessary in compiling the information needed for this report. If a State, political subdivision, university, institution of higher learning, or institute participates in the construction of the new library (e.g., by making land available for the facility), that party is subject to the same requirement. Requested information must be sent to the Office of Presidential Libraries (NL), Room 2200, 8601 Adelphi Rd., College Park, MD 20740-6001 far enough in advance of the anticipated date of transfer of the Library for NARA to compile and submit the report so that it may lie before Congress for the minimum time period specified in 44 U.S.C. 2112(a)(5). The normal lead time for submitting the required information is a least six months in advance of the anticipated date of transfer, but the submission date is subject to negotiation between NARA and the foundation in specific cases. The collection of information by NARA for these purposes has been approved under the Paperwork Reduction Act by the Office of Management and Budget with the control number 3095-0036. (b) Paragraph (a)(3) of 44 U.S.C. 2112 lists the information that NARA must include in its report to Congress. The foundation and NARA will agree as part of the planning process for a new library on what information the foundation will provide and when. The same requirement applies to other entities involved in the construction of a new library (e.g., a local government or university). Foundations will normally be responsible, at a minimum, for providing the following information to NARA: (1) A description of the land, facility, and equipment offered as a gift or to be made available without transfer of title, which must include: (i) The legal description of the land, including plat, and evidence of clear title to the land upon which the library is constructed; (ii) Site plan, floor plans, building sections and elevations, artist's representation of building and grounds; (iii) Description of building contents, including furniture, equipment, and museum installations; and (iv) Measurement of the facility in accordance with § 1281.16. (2) A statement specifying the estimated total cost of the library and the amount of the endowment required pursuant to 44 U.S.C. 2112(g); (3) An offer or other statement setting forth the terms of the proposed agreement for transfer or use of the facility, if any; (4) Copies of any proposed agreements between the state, other political subdivision, the donating group, other institutions, and the United States which may affect ownership or operation of the library facility; (5) A statement of and copies of any proposed agreements concerning the proposed support of library programs by non-federal sources; and (6) A statement on cost-saving design features of the building. (7) A written certification that the library and the equipment therein will comply with NARA standards. § 1281.10 When does a foundation consult with NARA before offering a gift of a physical or material change, or addition to an existing library? A foundation must consult with the Office of Presidential Libraries before beginning the process of offering a gift for the purpose of making a physical or material change or addition to a new or existing library. NARA will furnish the interested foundation the current architectural and design standards as specified in § 1281.4. Others may request a single copy by writing the Office of Presidential Libraries (NL), Room 2200, 8601 Adelphi Road, College Park, Maryland 20740-6001. § 1281.12 What information must be provided to NARA for its report to Congress on a change or addition to a Presidential library facility? (a) NARA must submit a report to Congress on a proposed physical or material change or addition to an existing library that is being funded wholly by gift. The foundation or other party offering the gift to NARA must help NARA as necessary in compiling the information needed for the report. Required information must be sent to the Office of Presidential Libraries (NL), Room 2200, 8601 Adelphi Rd., College Park, MD 20740-6001, far enough in advance of the Archivist's acceptance of the gift for NARA to compile and submit the report to Congress in accordance with 44 U.S.C. 2112(a)(5). The normal lead time for submitting the required information on physical or material changes or additions is at least nine (9) months in advance of the anticipated date that work will begin on the physical or material change or addition to the library. The collection of information contained in this section has been approved under the Paperwork Reduction Act by the Office of Management and Budget with the control number 3095-0036. (b) Paragraph (a)(4) of 44 U.S.C. 2112 lists the information that NARA must include in its report to Congress. The donor and NARA will agree as part of the planning process what information the donor will provide and when, but donors will normally be responsible, at a minimum, for providing the following information to NARA: (1) A description of the gift, which must include as appropriate: (i) The legal description of the land, including plat; (ii) Site plan, floor plans, building sections and elevations, artist's representation of building and grounds as they will be affected by the gift; (iii) Description of building contents that are part of the gift, including furniture, equipment, and museum installations; (iv) For endowment libraries, a measurement of the addition or change to the facility in accordance with § 1281.16; and (v) A review of all critical spaces where NARA holdings will be stored, used, or exhibited, including information on life-safety, environmental, holdings storage, and other systems against NARA standards. (2) A statement of the estimated total cost of the proposed physical or material change or addition to the library, and, for endowment libraries, an estimate of the amount of the additional endowment required pursuant to 44 U.S.C. 2112(g). (3) A statement of the purpose of the proposed change or addition. (4) A written certification that the library and the equipment therein will comply with NARA standards after the change or addition is made. § 1281.14 What type of endowment is required for a Presidential library? (a) Endowment requirement—new libraries. (b) Endowment requirement—change or addition to an endowment library. (c) Use of endowment income. (d) Calculating a library's endowment. (e) Equipment costs that must be included in the endowment calculation. (f) Formula for a shared use library building. § 1281.16 What standard does NARA use for measuring building size? For purposes of 44 U.S.C. 2112(g)(3) and (4), and this part, NARA has adopted the BOMA Standard (incorporated by reference in § 1281.2) as the standard for measuring the size of the facility and the value for calculating the endowment. The architectural and design standards contain the description of the area to be measured as to obtain the useable square footage and the exclusions to the measurement.