41 CFR Part 304-9 — Contributions and Awards

PART 304-9—CONTRIBUTIONS AND AWARDS Authority: 5 U.S.C. 4111(b); E.O. 11609, 36 FR 13747, 3 CFR 1971-1975 Comp., p. 586. Source: FTR Case 2025-05, 90 FR 56893, Dec. 8, 2025, unless otherwise noted. § 304-9.1 Definition of a donor. A donor, for the purpose of this subchapter, is a non-profit charitable organization described by 26 U.S.C. 501(c)(3), that is exempt from taxation under 26 U.S.C. 501(a). § 304-9.2 Accepting contributions and awards. Agencies may allow an employee to accept contributions and awards pertaining to training and payments incident to attendance at meetings when specifically authorized to do so in accordance with Office of Personnel Management guidelines (5 CFR part 410, subpart E). § 304-9.3 Restrictions on reimbursing fully funded expenses. Agencies may not reimburse an employee for expenses that are fully reimbursed by a donor for training in a non-Government facility, or travel expenses incident to attendance at a meeting. § 304-9.4 Partial expense reimbursement. Agencies may reimburse an employee for training expenses that are not fully paid by a donor, an amount considered sufficient to cover the balance of expenses to the extent authorized by law and regulation, including 5 U.S.C. 4109 and 5 U.S.C. 4110. § 304-9.5 Handling duplicate expense compensation. If agencies reimburse an employee for expenses that are also paid by a donor, agencies must establish and carry out policy in accordance with 5 U.S.C. 5514 and the Federal Claims Collection Standards (31 CFR parts 900 through 904) to recover any excess amount paid to the employee. § 304-9.6 Reimbursement for non-authorized expenses. Agencies are not required to reduce employee reimbursement when a donor pays for expenses the government cannot reimburse, for example, travel expenses for an employee's immediate family. § 304-9.7 Expense data collection. Agencies must set an internal policy to ensure collection of expense data in such detail as the agency deems necessary to carry out this part.

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