PART 64a—OBLIGATED SERVICE FOR MENTAL HEALTH TRAINEESHIPS Authority: Sec. 803, Pub. L. 96-398, 94 Stat. 1607-1608 (42 U.S.C. 242a). Source: 46 FR 39979, Aug. 5, 1981, unless otherwise noted. § 64a.101 Purpose. This part establishes requirements to implement the service payback obligation of individuals who receive clinical traineeships in pyschology, psychiatry, social work, or nursing (that are not of limited duration or experimental nature) under section 303 of the Public Health Service Act. § 64a.102 To whom do these regulations apply? This part applies to any institution which receives a training grant under section 303 of the Public Health Service Act and to any individual who receives a stipend or other trainee allowances under such a grant for any period beginning on or after July 1, 1981, for clincial training in the field of psychology, psychiatry, nursing, or social work, except for training that is of a limited duration or experimental nature. § 64a.103 Definitions. As used in this part: Act Clinical traineeship Community Mental Health Centers Act et seq. Experimental nature Limited duration Mental Health Systems Act et seq. Nonprofit private entity Other trainee allowances Secretary Stipend § 64a.104 What requirements are imposed upon grantees? Recipients of training grants under section 303 of the Act that provide a clinical traineeship to any individual must: (a) Give each such individual written notice of the service payback and recovery requirements of this part at the time the individual becomes a candidate for the traineeship; (b) Before awarding a clinical traineeship, conduct an entrance interview with the individual in order to explain and emphasize the service obligation the individual is incurring, obtain the individual's written assurance that he or she will satisfy the requirements of § 64a.105, and document, in accordance with paragraph (d) of this section, the entrance interview on the form containing the individual's written assurance. (c) At the time of termination of the clinical traineeship, (1) Notify the Secretary in writing of the date on which the individual's traineeship is terminated; (2) Conduct an exit interview with the individual to remind the trainee of the service obligation, to fully explain the consequences that will incur should the trainee fail to satisfy the obligation, and, to tell the individual that the Secretary has been notified of the date of termination of the traineeship; and (3) Document, in accordance with paragraph (d) of this section, the exit interview on the form notifying the Secretary of the termination of the traineeship. (d) Document the entrance and exit interviews with at least the following information: The date of the interview, the names of the participants involved in the interview, and a statement that the interview included an explanation to the individual of the service payback requirement and the consequences of failing to fulfill the service payback requirement. (Approved by the Office of Management and Budget under control number 0930-0120) [46 FR 39979, Aug. 5, 1981, as amended at 52 FR 18359, May 15, 1987] § 64a.105 What are the conditions of obligated service? In order to receive a clinical traineeship an individual must comply with the following conditions: (a) Written assurance. (b) Commencement and crediting of service. (2) Following termination of the traineeship, the individual must annually provide (in such form and manner as the Secretary prescribes) a written report describing those previous years' activities which are related to service that fulfills the payback obligation. The Secretary will review this report and credit all service performed in those categories specified in paragraph (d) of this section toward the individual's payback obligation, except any service which is performed: (i) Before termination of the individual's clinical traineeship; and (ii) As part of any activity, such as course work, preparation of a dissertation or thesis, or practicum, which is needed to complete the training for which the individual received the traineeship. (c) Duration of obligation. (d) Performance of the obligated service General requirements. (2) Preferred service. (i) A public inpatient mental institution; (ii) Any entity which is receiving or has received a grant under the Mental Health Systems Act or the Community Mental Health Centers Act; (iii) A psychiatric manpower shortage area designated by the Secretary under section 332 of the Public Health Service Act and 42 CFR part 5; (iv) Any public or private nonprofit entity or in any nursing home (whether public, private nonprofit, or for profit) in which 50 percent or more of those served are within one or more of the following groups: Racial or ethnic minorities (American Indian or Alaskan Native, Asian or Pacific Islander, Black, Hispanic), chronically mentally ill, mentally retarded, criminal or delinquent populations, rape victims, physically handicapped, abusers of alcohol, or persons addicted to drugs or other substances, children and adolescents, the elderly, poverty populations, migrants, members of the armed forces (or veterans if seen in a Federal facility), residents of areas other than those defined as urbanized by the Department of Commerce, or any other special populations, such as groups of refugees or disaster victims, which are specifically designated by the Secretary for this purpose. (3) Alternate service. (i) Serving in any public or private nonprofit entity or in any nursing home (whether public, private nonprofit, or for profit) in which not less than 25 percent of those served are within one or more of the underserved population groups listed in paragraph (d)(2)(iv) of this section. The individual must demonstrate a service commitment of more than 50 percent of his or her time to the targeted populations. (ii) Teaching, conducting research, or conducting evaluation directed at improving alcohol, drug abuse or mental health services to one or more of the priority population groups listed in paragraph (d)(2)(iv) of this section, or working in a position which fosters the closer collaboration of health and alcohol, drug abuse or mental health services. (iii) Providing in a public or private nonprofit entity consultation, training and education, liaison, community support or other professional services for which the individual was trained when the individual's work is directed toward improving alcohol, drug abuse or mental health services to the priority populations listed in paragraph (d)(2)(iv) of this section. (e) Conditions for deferral or break in service, waiver, or cancellation. (i) Extend the period for beginning the obligated service (24 months after termination of the clinical traineeship), permit breaks in the required continuous service or extend the period for repayment under paragraph (g)(2) of this section, if it is determined that: (A) An extension or break in service is necessary for the completion of training; (B) Performance of the obligation must be delayed because a temporary disability makes present performance impossible; or (C) Performance of the obligation must be delayed because present performance would involve a substantial hardship and failure to extend the period would be against equity and good conscience. (ii) Waive, in whole or in part, the service payback and recovery requirements of this section if it is determined that fulfillment would be impossible because the individual is permanently and totally disabled. (iii) In making determinations under § 64a.105(e)(1)(i)(C), the Secretary will take into consideration the following factors: (A) The individual's present financial resources and obligations; (B) The individual's estimated future financial resources and obligations; (C) The reasons for the individual's failure to complete the requirements within the prescribed period, such as problems of a personal nature; (D) The unavailability of employment opportunities appropriate to the individual's education and training; and (E) Any other extenuating circumstances. (2) Upon receipt of written notice giving evidence of a conflicting obligation under section 752 or 753 of the Act or of an election to fulfill an obligation under section 472 of the Act prior to an obligation under this section, the Secretary will extend the period for beginning service (24 months after termination of the clinical traineeship), permit breaks in the required continuous service or extend the period for repayment under paragraph (g)(1), as appropriate. (3) The service payback and recovery obligations of an individual will be cancelled upon the submission to the Secretary of a certificate of that individual's death or other evidence which the Secretary determines to be satisfactory. (f) Conflicting or multiple payback obligations. (g) Recovery for failure to perform obligated service. where A = the amount the United States is entitled to recover; θ = the cost of the clinical traineeship (including stipends and other trainee allowances); m = the number of months since the trainee failed to perform obligated service; i = the National Research Service Award rate on the date which the period of appointment begins divided by twelve; t = the total number of months of the service obligation; s = the number of months that have been served. (2) Unless the Secretary extends the repayment period as provided in paragraph (e) of this section, the individual shall pay to the United States the total amount which the United States is entitled to recover under paragraph (g)(1) of this section immediately upon the date that the individual fails to begin or complete the period of obligated service (including failing to comply with the applicable terms and conditions of an extension or break in service granted the individual) or upon the date that the individual indicates his or her intention not to fulfill the service obligation as determined by the Secretary. The amount is considered a debt owed to the United States, with interest accruing monthly upon the total debt as provided under paragraph (g)(1) of this section. [46 FR 39979, Aug. 5, 1981, as amended at 52 FR 18359, May 15, 1987]