Norway – Software package and information systems – Procurement of a system for registering hours and work planning. — Oslo kommune v/ Økonomi- og forvaltningsetaten (NOR) · 280500000 NOK

Oslo kommune v/ Økonomi- og forvaltningsetaten · EU Tenders Electronic Daily (TED)

EU TED (Tenders Electronic Daily) · Contracts

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Norway – Software package and information systems – Procurement of a system for registering hours and work planning. — Oslo kommune v/ Økonomi- og forvaltningsetaten — EU supplies notice (711060-2026)

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16 https://www.oslo.kommune.no ORG-0001 Oslo kommune v/ Økonomi- og forvaltningsetaten Grensesvingen 6 Oslo 0663 NO081 NOR 935346282 Ebbe Hoel Sørensen +47 21802180 postmottak@okf.oslo.kommune.no https://www.domstol.no/no/domstoler/tingrett/oslo-tingrett/ ORG-0002 Oslo tingrett Postboks 2106 Vika Oslo 0125 NO081 NOR 926725939 +47 22035200 oslo.tingrett@domstol.no https://artifik.no ORG-0003 Artifik AS Stortingsgata 12 Oslo 0161 NO081 NOR 925364967 support@artifik.no 00711060-2026 199/2026 2026-10-14+02:00 2.3 eforms-sdk-1.13 d2e43f47-4454-4196-bd21-f76fb5cd6135 ba3b032c-75b6-49fa-a593-44b1233cb034 2026-10-13Z 11:52:11.573Z 01 32014L0024 cn-standard ENG https://www.oslo.kommune.no body-pl-la gen-pub ORG-0001 serv-prov ORG-0003 exg-sitn-other Is the tenderer in a bankruptcy situation? Specify why, under the mentioned circumstances, one is able to carry out the contract, considering the current national provisions and measures for continuing the business activities? It is not necessary to provide this information if rejection of tenderers in such a situation is obligatory in accordance with the current national law with no exceptions, when the tenderer is still able to carry out the contract. exg-sitn-bankr Is the tenderer in a bankruptcy situation? Specify why, under the mentioned circumstances, one is able to carry out the contract, considering the current national provisions and measures for continuing the business activities? It is not necessary to provide this information if rejection of tenderers in such a situation is obligatory in accordance with the current national law with no exceptions, when the tenderer is still able to carry out the contract. exg-crim-corrpt Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, by enforceable judgement been convicted of corruption by a verdict handed down not more than five years ago, or a rejection period determined directly in the judgement that still applies? Corruption as defined in Article 3 of the Convention on Combating Corruption, involving European Communities or European Union member states (EUT C 195 of 25.6.1997, s. 1), and in Article 2, point 1, in the Council ́s framework decision 2003/568/RIA of 22 July 2003 on combating corruption in the private sector (EUT L 192 of 31.7.2003, p. 54). This rejection reason also includes corruption as defined in national law for the contracting authority or supplier. exg-sitn-cred-arran Is the supplier in a situation where he has been forced debt arrangement? Specify why, under the mentioned circumstances, one is able to carry out the contract, considering the current national provisions and measures for continuing the business activities? It is not necessary to provide this information if rejection of tenderers in such a situation is obligatory in accordance with the current national law with no exceptions, when the tenderer is still able to carry out the contract. exg-crim-part Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, at the time a legally convicted verdict of participation in a criminal organisation by a verdict handed down no more than five years ago, or a rejection period set out directly in the judgement that still applies? Participation in a criminal organisation as defined in Article 2 of the Council ́s framework decision 2008/841/RIA of 24 October 2008 on control of organised crime (EUT L 300 of 11.11.2008, p. 42). exg-mis-distortion Has the tenderer entered into agreement(s) with other tenderers with the intention of turning the competition? exg-mis-bre-env-law Is the tenderer aware of breaches of environmental provisions as stated in national law, the relevant notice or procurement documents or Article 18 (2) of Directive 2014/24/EU. exg-crim-laund Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, in the event a legal verdict has been convicted of money laundering or financing terrorism by a verdict handed down no more than five years ago, or a rejection period set out directly in the judgement that still applies? Money laundering or financing terrorism As defined in Article 1 of the European Parliament and Council Directive 2005/60/EF of 26 October 2005 on preventive measures against the use of the financial system for money laundering and financing terrorism (EUT L 309 of 25.11.2005, p. 15). exg-crim-fraud Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, at the time a legally convicted of fraud has been convicted of fraud by a verdict handed down not more than five years ago, or a rejection period determined directly in the judgement that still applies? Fraud included in Article 1 of the Convention on protection of the Financial Interests of the European Communities (EFT C 316 of 27.11.1995, p. 48). exg-crim-traffick Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, in the event a legal verdict has been convicted of child labour and other forms of human trafficking by a verdict handed down no more than five years ago, or a rejection period determined directly in the judgement that still applies? Child labour and other forms of human trafficking as defined in Article 2 of the European Parliament and council directive 2011/36/EU of 5. 1 April 2011 on the prevention and control of human trafficking and the protection of its victims and for compensation of the Council ́s framework decision 2002/629/RIA (EUT L 101 of 15.4.2011, p. 1). exg-sitn-insolvency Is the tenderer in an insolvency situation? Specify why, under the mentioned circumstances, one is able to carry out the contract, considering the current national provisions and measures for continuing the business activities? It is not necessary to provide this information if rejection of tenderers in such a situation is obligatory in accordance with the current national law with no exceptions, when the tenderer is still able to carry out the contract. exg-mis-bre-lab-law Is the tenderer aware of breaches of provisions on working conditions as stated in national law, the relevant notice or procurement documents or Article 18 (2) of Directive 2014/24/EU. exg-sitn-liq-admin Specify why, under the mentioned circumstances, one is able to carry out the contract, considering the current national provisions and measures for continuing the business activities? It is not necessary to provide this information if rejection of tenderers in such a situation is obligatory in accordance with the current national law with no exceptions, when the tenderer is still able to carry out the contract. exg-mis-misrepresent Has the tenderer: a) given grossly incorrect information with the notification of the information required to verify that there is no basis for rejection, or of the qualification requirements being fulfilled, b) failed to provide such information, c) made reservations immediately to present the supporting documents requested by the contracting authority, or d) improperly affected the contracting authority ́s decision process to acquire confidential information that could give this an unlawful advantage in connection with competition, or negligently has given misleading information that can have a significant influence on decisions on rejection, selection or award? exg-mis-partic-confl Is the tenderer aware of a conflict of interest as stated in national law, the relevant notice or procurement documents? exg-mis-prep-confl Has the tenderer or an entity associated with the supplier advised the contracting authority or in another way been involved in the planning of the competition? exg-mis-misconduct Has the tenderer committed serious errors in professional practice? If relevant, see the definitions in national law, the relevant notice or procurement documents. exg-mis-sanction Has the tenderer committed significant breaches of contract in connection with the fulfilment of a previous public contract, a previous contract with a public contracting authority or a previous concession contract, where the breach has led to the cancellation of the contract, compensation or other similar sanctions? exg-mis-bre-soc-law Is the tenderer aware of breaches of provisions on social conditions as stated in national law, the relevant notice or procurement documents or Article 18 (2) of Directive 2014/24/EU. exg-pmt-bre-ssc Have tenderers failed to fulfil all their social security obligations in the country where they are established and in their member state, if this is a different country than what he is established in? exg-sitn-as-susp Specify why, under the mentioned circumstances, one is able to carry out the contract, considering the current national provisions and measures for continuing the business activities? It is not necessary to provide this information if rejection of tenderers in such a situation is obligatory in accordance with the current national law with no exceptions, when the tenderer is still able to carry out the contract. exg-pmt-bre-tax Has the tenderer not fulfilled all of his tax and duty obligations in both the country where he is established and in the contracting authority's member state, if this is a different country than what he is established in? exg-crim-terror Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body, or has the competence to represent or control or make decisions in such bodies, in the event a legal verdict has been convicted of acts of terrorism or criminal acts connected to terrorist activities by a verdict handed down no more than five years ago, or a rejection period set directly in the judgement that still applies? Acts of terrorism or criminal acts relating to terrorist activity as defined in Article 1 and 3 of the Council ́s framework decision 2002/475/RIA of 13 June 2002 on combating terrorism (EFT L 164, af 22.6.2002, p. 3). This rejection reason also includes incitement to, participation or attempts to commit such actions as included in Article 4 in the mentioned framework decision. exg-mis-off-cond Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body, or has the competence to represent or control or make decisions in such bodies, have been legally convicted of offences regarding professional behaviour in defence procurements? exg-mis-unrel-sec Is the tenderer assessed to lack the reliability necessary to exclude the risk of national security? exg-natl-bre-nat-law The contracting authority shall state that in Norway there are national rejection reasons. These shall be described in the procurement documents. Tenderers must respond to whether they are in one or more of the situations described in the national rejection reasons. epo-notice neg-w-call false 9684 Procurement of a system for registering hours and work planning. Oslo municipality needs a cloud based (SaaS) system that can provide system support for the below main functions for both daytime employees and rota works.

a) Function for registering and approving time and absence.

b) Function for compliance with legislation and contracts.

c) Function for work hours planning

d) Function for management, decision support and reporting.

The system shall cover the needs of all the municipalities ́entities and service areas, with the exception of educational personnel (the Agency for Education/Schools). The system's main functions ought to be able to be used by the municipality ́s new districts as of 1 January 2028, cf. the approved district reform.

There is a need for a system that is secure, flexible and scaleable. This means i.a. a solution that:

* can collect and use master data and other requested data from the municipality's internal systems.

* structures data, so that they can be coordinated and reused, as well as exchanged across systems and applications.

* uses artificial intelligence, rule engines and equivalent forms of automation to improve functionality, user experience and efficiency in work processes.

* provides employees and managers with a seamless path to registration of time and work planning with simple navigation and work flow and a high degree of self-service.

* have flexible architecture for handling changes in the municipality ́s organisation, legislation and agreements as well as technological developments in the market. supplies 280500000 48000000 35125200 48330000 48450000 48451000 72000000 NO081 NOR 120 LOT-0001 slc-suit-reg-trade Company Registration Certificate The tenderer shall be a legally established company. Documentation requirements: Norwegian companies: Company Registration Certificate.

Foreign companies: Proof that the company is registered in a trade or business register as prescribed by the law of the country where the company is established. used slc-stand-other Economic and financial capacity Tenderers must have sufficient economic and financial capacity to be able to fulfil the contract. Documentation requirements: The contracting authority will obtain a credit rating from Experian on its own initiative.

The Contracting Authority reserves the right to obtain the company's last Annual Financial Statements including notes, the Board's Annual Reports and Audit Reports, as well as new information of relevance to the company's fiscal figures. used slc-sec-inf Information Security Management System Tenderers shall have a management system for information security that fulfils the requirements in ISO 27001 or equivalent.

The management system shall include all activities that contribute to the Contracting Authority's delivery. Documentation requirements: Certificate for the company's information security system issued by independent bodies which certify that the tenderer fulfils certain quality assurance standards, for example ISO 27001:2022.

If a tenderer is not certified: The table of contents for the information security system as well as an indication of what standards or regulations form the basis for and how often the information security system is revised. used slc-abil-ref-supply Experience from comparable contracts Tenderers shall have sufficient relevant experience.

When assessing the tenderer's experience, emphasis will be put on the delivery, implementation and operation of a system that has an equivalent purpose and that has a sufficient transferable value as regards complexity.

* By equivalent purpose, we mean hours registration and work planning for both rota and daytime employees.

* Complexity means the extent of users/service areas and integrations (e.g. to internal systems such as HR, Payroll, Competence Register and equivalent).

Documentation requirements: Detailed description of the most important deliveries in the last three years, including information on the contract ́s value/date of delivery, name of the contracting authority as well as a description of the assignment ́s purpose and transferable value. used no-eu-funds false 9684 restricted-document https://app.artifik.no/procurements/9684 N/A none false epo-notice no required not-allowed performance N/A false per-exa 25 price Total price for the duration of the agreement per-exa 20 quality Functional requirement specifications per-exa 30 quality User Experience Requirement Specifications per-exa 5 quality Technical requirement specifications per-exa 10 quality Requirement specifications for establishment and training. per-exa 10 quality Service level requirement specifications per-exa 0 quality The contracting authority would like to meet the need for a system for registering hours and work plans, which is primarily a service procurement (SaaS), which shall i.a. ensure that Oslo municipality can comply with the law and contract works.

The procurement is for a very limited degree of travel activities and it will only take place in the case of any physical consultancy services from the chosen tenderer. A direct climate footprint as a result of the procurement is therefore expected to be of a modest character.

If a consideration takes the sub-supplier chains, possible climate footprint and environmental impact may arise for the operation of a computer centre. The service provider ́s influence over this energy consumption and the possible environmental impact is, however, very limited and it is aimless for Oslo municipality to emphasise or set requirements in the requirement specifications of the above in this procurement. Based on this, the procurement is, in its nature, to have immaterial climate footprint and environmental impact, and therefore falls under the exception rule in PPR § 7-9 (5). ORG-0001 https://app.artifik.no/procurements/9684 ORG-0003 ORG-0001 ORG-0002 NOR true true e-Tendering required false true 2026-11-13Z 11:00:00.000Z false none none 12636 Procurement of a system for registering hours and work planning. Oslo municipality needs a cloud based (SaaS) system that can provide system support for the below main functions for both daytime employees and rota works.